Personal Assistant

Talentoma; Arizona; Remote; USD 43,000 - 62,000; Full time

Benefits offered by this job

Health coverage

Paid leave

Maternity leave

Bonus opportunities

Stipends

Job summary

Talentoma seeks a highly organized Personal Assistant to support leaders and internal partners from a remote home office in Arizona, USA. You will coordinate messages, meetings, and task updates with clear updates and dependable follow-through.

The role requires a 40-hour week, flexible days, and opportunities to learn executive communication, calendar management, and cross-team coordination. No strict experience required, but strong communication is essential.

Qualifications

• High school diploma or equivalent.
• No experience required; related experience preferred.
• Authorization to work in the United States.
• Familiarity with calendar coordination, meeting preparation, and routine correspondence.
• Reliable internet and quiet private workspace for remote work.

Responsibilities

• Receive support requests through email, phone, calendar invitations, and task queues.
• Clarify request, outcome, and timing; record notes in a workspace tool.
• Maintain calendars; propose meeting options and send confirmations.
• Prepare meeting agendas and materials; ensure participants have information.
• Track actions, due dates, and progress in a project tool.
• Draft routine emails and status updates with professional language.
• Coordinate availability and resolve scheduling conflicts promptly.
• Maintain organized contact details and meeting notes for team access.
• Follow up on outstanding actions and escalate unclear priorities.
• Meet quality expectations with accuracy and dependable follow-up.

Skills

Calendar coordination

Meeting preparation

Task coordination

Written and verbal communication

Notion usage

Doodle usage

Trello usage

Education

High school diploma or equivalent

Tools

Notion

Trello

Doodle

Job description

Monthly Pay: $3,882 - $5,558 USD per month

Summary:

This role sits within an administrative support team across the organization and works under an administrative team lead. The Personal Assistant provides organized day-to-day support that helps leaders and internal partners stay prepared, informed, and focused on priority work while ensuring routine details receive careful, consistent attention. The assistant works with leaders, team members, vendors, and external contacts to coordinate requests, messages, meetings, and task updates through clear updates and dependable follow-through. This is a fully remote, work from home position based in Arizona, United States. The role requires a 40-hour weekly commitment. Working days and shift times may vary.

Job Responsibilities:

• Receive support requests through email, phone calls, calendar invitations, and assigned task queues, then clarify the request, intended outcome, and needed timing.
• Review incoming details for completeness, identify missing information, and record clear request notes in a workspace tool such as Notion.
• Maintain calendars using a scheduling and calendar tool such as Doodle, propose suitable meeting options, and send confirmations to participants.
• Prepare meeting agendas, attendee lists, background materials, and reminders so leaders and participants have the information needed before each discussion.
• Track assigned actions, due dates, and request progress in a project management tool such as Trello, keeping task status current for the team.
• Draft routine email replies, status updates, and follow-up messages using clear, professional language that reflects the requested direction.
• Coordinate with internal team members and external contacts to confirm availability, gather updates, and resolve scheduling conflicts promptly.
• Maintain organized contact details, meeting notes, and task references so current information is easy for authorized team members to locate.
• Follow up on outstanding actions and **escalate** unclear priorities, urgent conflicts, or repeated delays to the administrative team lead.
• Meet quality expectations through accuracy, timely turnaround, complete notes, and dependable follow-up on each assigned request.

Qualifications:

• High school diploma or equivalent.
• No experience required; related experience preferred.
• Interest in providing direct administrative support and handling varied requests with professionalism and discretion.
• Familiarity with calendar coordination, meeting preparation, routine correspondence, and task follow-through.
• Ability to use a scheduling and calendar tool such as Doodle, a project management tool such as Trello, and a workspace tool such as Notion.
• Strong written and verbal communication skills for working respectfully with leaders, team members, vendors, and external contacts.
• Ability to review request details carefully, manage changing priorities, and ask focused questions when information is incomplete.
• Reliable computer, high-speed internet, and quiet private workspace, with availability for the 40-hour weekly commitment and agreed working days and shift times.
• Authorization to work in the United States.
• Fully remote work supporting administrative activities from a dedicated work from home setting.
• Structured onboarding and training on Doodle, Trello, Notion, and the team request process.
• Regular check-ins with the administrative team lead to discuss priorities, questions, and progress.
• Opportunity to build skills in executive communication, calendar support, meeting readiness, and task coordination.
• Health coverage, paid leave, maternity leave, bonus opportunities, and stipends.