Permitting & Coordination Specialist

Jobtailor; Jefferson City (MT); On-site; USD 45,000 - 65,000; Full time

Job summary

Jobtailor in the United States seeks a Permitting Coordinator to gather and document permitting requirements and manage agency relationships across utility projects.

You will coordinate deliverables with engineering teams, create schedules and permit lists, and apply QA to submittals while keeping stakeholders updated on statuses and timelines.

Qualifications

• 1+ years of permitting, right-of-way, or utility/telecom construction support.
• Familiarity with GIS or mapping software.
• Proficiency with Microsoft Office Suite.
• Strong organizational skills to track permits and deadlines.
• Clear written and verbal communication for agencies and internal teams.
• Valid driver's license.
• Preferred exposure to right-of-way, railroad, DOT, or municipal permitting workflows.
• Familiarity with pole attachment licensing and make-ready coordination.

Responsibilities

• Gather and document permitting requirements for entities and projects.
• Build and maintain relationships with permitting agencies.
• Coordinate permitting deliverables with internal and external engineering teams.
• Create and update permitting schedules, trackers, spreadsheets, maps, and permit lists.
• Apply quality-control checklists to permitting submittals.
• Provide permit and project status updates to the Permitting Manager.
• Assist with invoices and submittals as needed.
• Distribute agency licenses and approvals to field teams.

Skills

Permitting knowledge

GIS / Mapping software

Microsoft Office Suite

Communication

Project coordination

Driver's license

Education

High school diploma or GED

Associate or Bachelor's degree preferred

Tools

Quickbase

Vetro

Omnia

Job description

• Gather and document permitting requirements for entities and projects
• Build and maintain relationships with permitting agencies
• Coordinate permitting deliverables with internal and external engineering teams
• Create and update permitting schedules, trackers, spreadsheets, maps, and permit lists
• Apply quality-control checklists to permitting submittals
• Communicate with agencies about status updates and projected approval dates
• Follow up with agencies to keep permits moving through approval
• Prepare and submit permitting packages, applications, and supporting documentation
• Coordinate with field teams and the engineering firm to gather missing information
• Flag and document permitting rejections for root-cause review
• Provide permit and project status updates to the Permitting Manager
• Assist with invoices, pole tallies, make-ready estimates, and pole application submittals
• Support state and federal grant program reporting
• Distribute agency licenses and approvals to field teams
• Confirm construction completion with agencies
• Assemble and archive permit closeout documentation

Requirements

• High school diploma or GED required; associate or bachelor's degree preferred
• 1+ years of experience in permitting, right-of-way administration, or utility/telecom construction support
• Working familiarity with GIS or mapping software
• Proficiency with Microsoft Office Suite
• Strong organizational skills to track multiple permits and deadlines simultaneously
• Clear written and verbal communication skills for agency and internal correspondence
• Valid driver's license
• Preferred exposure to right-of-way, railroad, DOT, or municipal permitting workflows
• Familiarity with pole attachment licensing and make-ready coordination preferred
• Experience with fiber-to-the-home (FTTH) or FTTP deployment projects preferred
• Familiarity with Quickbase, Vetro, or Omnia preferred
• Basic awareness of NEPA, NHPA and Section 106, or tribal permitting processes preferred

Core Competencies

Demonstrates expertise in permitting processes, including coordination with agencies and internal teams, while maintaining strong organizational and communication skills to manage multiple projects and deadlines effectively.

Highest-signal resume keywords

• Permitting Experience
• GIS or Mapping Software Proficiency
• Microsoft Office Suite Proficiency
• Right-of-Way Administration Familiarity
• Fiber-to-the-Home (FTTH) Project Experience

ATS Optimization Keywords

Hard Skills

• Permitting Requirements Documentation
• Quality-Control Checklists Application
• Permit Package Preparation
• Project Status Updates
• Permit Closeout Documentation

Soft Skills

• Strong Organizational Skills
• Clear Written Communication
• Verbal Communication Skills

Certifications & Qualifications

• Valid Driver's License

Industry Keywords

• Utility Construction Support
• Telecom Construction Support
• Right-of-Way Workflows
• DOT Permitting
• NEPA Awareness

Tools & Technologies

• Quickbase
• Vetro
• Omnia