Permits & Licensing Administrative Assistant

coptx; Pasadena (TX); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Employee medical insurance starts as $

City medical clinic access

Virtual visits with medical pro

Tuition reimbursement up to $3,500

Retirement match 200%

Vacation accrual scales

Job summary

City of Pasadena is seeking a detail‑oriented clerical specialist to issue and route permits, file licenses, handle inspections requests, and coordinate reports. You will manage multiple phone lines, maintain filing systems, and assist with routine office tasks per established guidelines.

The role requires at least 2 years of clerical experience and a high school education or GED. A bilingual English/Spanish candidate with permit/construction office background is preferred, with reliable

Qualifications

• A minimum of 2 years related clerical or secretarial experience or combination of experience and college education.
• A minimum of a high school education or GED.
• Competent with word processing (document creation and formatting, storing files, etc.) and able to open, save and enter data into a spreadsheet, competent in the use of email, including sending and opening attachments, and etc.
• Preferred: A bilingual (English/Spanish) candidate with prior Permit or construction office background.

Responsibilities

• Issuing permits and business/occupational permits and licenses.
• Accepting and routing building plans to required City of Pasadena group(s).
• Filing of permits and business/occupational permits and licenses to include maintenance of such systems.
• Accepting and assigning requests for inspections.
• Preparing and coordinating certain assigned reports.
• Answering multiple phone lines.
• Other general clerical or administrative duties as may be assigned by supervision.
• Data entry, typing, distribution of mail, simple coding and/or verification, operating a photocopy machine, processing documents according to pre-established guidelines, responding to routine telephone responsibilities requests with standard answers, referring calls and visitors to appropriate staff, ordering supplies, printing, or other services.
• Attendance and punctuality is an essential function of this position.
• Must be able to obtain and maintain, without interruption, all necessary licenses, certifications, clearances, and/or job requirements.
• Works the assigned schedule and complies with the City's timekeeping and attendance policy.

Skills

Clerical experience

High school or GED

Word processing & spreadsheets

Bilingual English/Spanish (preferred)

Education

High school diploma or GED

Job description

City of Pasadena is seeking a detail‑oriented clerical specialist to issue and route permits, file licenses, handle inspections requests, and coordinate reports. You will manage multiple phone lines, maintain filing systems, and assist with routine office tasks per established guidelines.

The role requires at least 2 years of clerical experience and a high school education or GED. A bilingual English/Spanish candidate with permit/construction office background is preferred, with reliable