Permits & Community Development Administrative Assistant

CITY OF BATAVIA; Batavia (IL); On-site; USD 63,000 - 87,000; Full time

Benefits offered by this job

Paid Time Off

Health Insurance

Life Insurance

IMRF Pension

Tuition Reimbursement

Milestone Rewards

Annual Awards & Appreciation Event

Annual Employee Picnic

Wellness Events

Diversity & Inclusion

Job summary

The City of Batavia seeks an Administrative Assistant in its Community & Economic Development Department. This on-site, full-time role supports permitting, inspections, and customer inquiries, helping residents and businesses navigate processes with accuracy and discretion.

Responsibilities include handling correspondence, maintaining records, processing permits, and coordinating with other departments. Competitive benefits accompany a 40-hour work week.

Qualifications

• Graduation from high school (or GED) with business/secretarial study including computer use.
• Secretarial work experience is preferred but not required.
• Equivalency of training and experience considered.

Responsibilities

• Receive and screen calls and visitors; respond to inquiries and direct issues.
• Process department service applications (permits, licenses); schedule inspections.
• Maintain records of applications, permits, inspections and department activities.
• Prepare correspondence, reports, and notices for bids/hearings; assist in newsletters.

Skills

Customer service

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

The City of Batavia seeks an Administrative Assistant in its Community & Economic Development Department. This on-site, full-time role supports permitting, inspections, and customer inquiries, helping residents and businesses navigate processes with accuracy and discretion.

Responsibilities include handling correspondence, maintaining records, processing permits, and coordinating with other departments. Competitive benefits accompany a 40-hour work week.