Development Services Permit Coordinator

Oklahoma Municipal League, Inc.; Choctaw (OK); On-site; USD 42,124 - 52,331; Full time

Job summary

Oklahoma Municipal League, Inc. is seeking an Administrative Assistant in the Development Services Department.

The role supports permit applications, inspections, licenses, and occupancy certificates under the Development and Planning Director, ensuring accurate data in databases and providing excellent customer service. Primary duties include processing applications, handling payments, updating files, and coordinating with City staff to meet deadlines and policy requirements.

Qualifications

• High school diploma or GED is required.
• At least two years of administrative/clerical experience, preferably in municipal government.
• Knowledge of permitting policies and basic building codes is preferred.

Responsibilities

• Process building permit and contractor license applications.
• Examine documents for accuracy according to building codes and completeness.
• Screen calls and refer questions to appropriate staff.
• Record permit information in permitting software database and maintain files.
• Assist customers with general questions about development and permits.
• Process payments and refunds for department-related fees.
• Update property files and notify departments of property address changes.
• Issue building permits and certificates of occupancy for approved projects.

Skills

Exceptional customer service

Read/interpret permit policies

Organizational skills

Communication with public

Problem solving

Education

High School diploma or GED

Tools

10-Key

Accounting software

Alphanumeric Data Entry

Spreadsheet

Word Processing

Job description

Oklahoma Municipal League, Inc. is seeking an Administrative Assistant in the Development Services Department.

The role supports permit applications, inspections, licenses, and occupancy certificates under the Development and Planning Director, ensuring accurate data in databases and providing excellent customer service. Primary duties include processing applications, handling payments, updating files, and coordinating with City staff to meet deadlines and policy requirements.