Permit & Zoning Coordinator

Gable Signs & Graphics Inc; Baltimore (MD); On-site; USD 28,000 - 39,000; Full time

Job summary

Gable Signs & Graphics Inc is seeking a detail-oriented Permit Coordinator for our Headquarters on-site in Baltimore. You will manage zoning research, permit submissions, approvals, and inspections, coordinating with permitting authorities and internal teams to keep projects on schedule.

The role also covers logistics and procurement backup, ensuring accurate records, timely communications, and compliance with all permitting requirements across projects.

Qualifications

• Experience in permit coordination, zoning research, or construction administration.
• Ability to interpret zoning requirements and submit complete permits.
• Strong organizational skills with multiple applications and deadlines.
• Clear written and verbal communication; professional with permitting officials and teams.
• Proficiency with Microsoft Office, online permitting portals, and ERP or task-tracking systems.
• Willingness to learn logistics and procurement; travel locally with a valid license.

Responsibilities

• Research applicable zoning ordinances, sign codes, and permitting requirements, including fees and review periods.
• Review project scope, drawings, and site information; coordinate with Sales, PMs, Design, and PACE to resolve gaps.
• Provide zoning/permit guidance during pre-sale planning and project execution; flag restrictions affecting scope or cost.
• Prepare complete permit applications and assemble drawings, authorizations, and documents for the jurisdiction.
• Coordinate responses to zoning issues, variances, and reviews with internal teams and officials.
• Submit applications, follow up with authorities, and coordinate responses to comments and resubmittals.
• Maintain permit tracking records and Grace task notes, including dates, status, fees, and expiration dates.
• Review open items weekly and align milestones with project schedules; communicate delays or risks.
• Distribute approved permits to PM, Design, Manufacturing, and Field Ops before work proceeds.
• Track renewals or extensions and ensure needed documents are provided.
• Coordinate and track inspections, including final inspections; follow up on corrections.
• Maintain permit closeout documentation.
• Ensure confidentiality of customer and project information in records.
• Prepare permit fees and purchase orders; reconcile permit-related card charges.
• Cross-train in logistics and procurement to provide backup during absences.

Skills

Permit coordination

Zoning research

Documentation

Organization

Communication

MS Office

Grace system

ERP systems

Driver's license

Tools

Grace

ERP software

Permitting portals

Project management tools

Job description

Gable Signs & Graphics Inc is seeking a detail-oriented Permit Coordinator for our Headquarters on-site in Baltimore. You will manage zoning research, permit submissions, approvals, and inspections, coordinating with permitting authorities and internal teams to keep projects on schedule.

The role also covers logistics and procurement backup, ensuring accurate records, timely communications, and compliance with all permitting requirements across projects.