Permitting Coordinator: Ownership Opportunities & Compliance

RiseMe; Philadelphia (Philadelphia County); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Competitive pay

Employee ownership opportunities

Industry leading training

Leadership development and career成长

Comprehensive benefits package

Top Workplace culture

Job summary

Groundworks in Philadelphia seeks a Centralized Permit Coordinator to manage residential and commercial permit activities from filing to closeout. You will liaise with municipalities, inspectors, engineers, and customers to secure approvals, resolve blockers, and maintain accurate records.

This onsite role requires strong organizational and communication skills, attention to detail, and the ability to multitask in a fast‑paced environment.

Qualifications

• Strong organizational and time‑management skills with exceptional attention to detail.
• Excellent communication, customer service, and problem‑solving abilities.
• Ability to manage multiple priorities in a fast‑paced environment.
• Experience with permitting, municipal processes, inspections, construction administration, or related functions preferred.
• Knowledge of municipal requirements, permitting regulations, and compliance standards preferred.
• Proficiency with Microsoft Office Suite and internal tracking systems.

Responsibilities

• Prepare, submit, track, and maintain permit applications and supporting documentation.
• Coordinate permit approvals, revisions, inspections, and permit closeout activities.
• Work with municipalities, inspectors, engineers, utility providers, homeowners, and internal teams to obtain required approvals and information.
• Resolve permit blockers, kickbacks, failed inspections, and escalations to keep projects progressing.
• Schedule and coordinate inspections as required throughout the permitting process.
• Maintain accurate permit records, tracking logs, compliance documentation, and status updates.
• Communicate permit status, requirements, and updates to branches, customers, municipalities, and internal stakeholders.
• Ensure compliance with all jurisdictional, permitting, and regulatory requirements.
• Identify aging or at-risk permits and proactively drive resolution.
• Coordinate permit revisions, engineering updates, certifications, and other documentation required to support project completion.
• Support the closure of building and trade permits, including coordination with third‑party inspectors, engineers, and municipalities as needed.
• Assist with process improvement initiatives to increase permitting efficiency and reduce cycle times.
• It is an essential function of this position to regularly and reliably report to work each day.
• Perform other duties as assigned.

Skills

Organization

Time management

Communication

Problem solving

Prioritization

Permitting experience

Municipal regulations knowledge

MS Office

Tools

Microsoft Office Suite

Job description

Groundworks in Philadelphia seeks a Centralized Permit Coordinator to manage residential and commercial permit activities from filing to closeout. You will liaise with municipalities, inspectors, engineers, and customers to secure approvals, resolve blockers, and maintain accurate records.

This onsite role requires strong organizational and communication skills, attention to detail, and the ability to multitask in a fast‑paced environment.