Permit Coordinator

Groundworks; SOUTH PLAINFIELD (NJ); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive Pay

Ownership opportunities

Industry training

Leadership development

Benefits package

Award-winning culture

Job summary

Groundworks in New Jersey is seeking a detail-oriented Permit Coordinator to oversee the permitting process for residential and commercial projects. You will prepare, submit, and track permit applications while coordinating with municipalities, engineers, and production teams.

This role emphasizes timely progress, accurate documentation, and strong communication with customers and internal stakeholders. You’ll work in an office setting with standard business hours, with overtime possible during

Qualifications

• Strong organizational skills and attention to detail.
• Excellent communication and problem-solving abilities.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Prepare, submit, and track permit applications and supporting documentation.
• Coordinate with municipalities, engineers, branches, and production teams to obtain required information.
• Resolve permit blockers, kickbacks, and escalations to keep projects moving forward.
• Maintain accurate permit logs, tracking sheets, and turnaround times.
• Provide timely updates and communication to customers, municipalities, and internal stakeholders.
• Ensure compliance with all permitting and regulatory requirements.
• Regular and reliable on-time attendance as an essential function.

Skills

Strong organizational skills

Excellent communication

Time management

Multi-tasking

Microsoft Office proficiency

Permitting experience

Tools

Microsoft Office Suite

Job description

Ready to build your future?

We’re Groundworks, North America’s leading foundation repair and water management specialist. We’re more than a company - we’re a team driven by purpose. As a Top Workplace, we’re looking for top talent to fuel our mission: to protect, repair, and improve our customers’ greatest asset - their home.

But what makes us a great place to work?

Here, you’ll find real career growth, comprehensive and affordable benefits, a culture that values hard work and innovation, and company ownership equity. Whether you’re starting your career or looking for your next big move, we offer hands-on training, advancement opportunities, and the chance to make a real impact every day.

Join us and lay the foundation for your success.

The Permit Coordinator is responsible for overseeing and executing the permitting process for residential and commercial projects. This position ensures all required permits, forms, and approvals are obtained accurately and on time, while maintaining effective communication with customers, municipalities, and internal teams. The Permit Coordinator plays a key role in keeping projects on schedule by tracking permit progress, resolving blockers, and ensuring compliance with jurisdictional requirements.

Duties and Responsibilities

• Prepare, submit, and track permit applications and supporting documentation.
• Coordinate with municipalities, engineers, branches, and production teams to obtain required information.
• Resolve permit blockers, kickbacks, and escalations to keep projects moving forward.
• Maintain accurate permit logs, tracking sheets, and turnaround times.
• Provide timely updates and communication to customers, municipalities, and internal stakeholders.
• Ensure compliance with all permitting and regulatory requirements.
• It is an essential function of this job that the employee regularly and reliably reports to work on time each working day.

Qualifications

• Strong organizational and time-management skills.
• Excellent communication and problem-solving abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience with permitting, municipal processes, or construction administration preferred.
• Proficiency with Microsoft Office Suite and internal tracking systems

Working Conditions

The Centralized Permit Coordinator primarily works in an office environment with frequent use of computers, phones, and other standard office equipment. The role requires extended periods of sitting, data entry, and communication with internal and external contacts via email and phone. The position involves managing multiple tasks and deadlines in a fast-paced environment, requiring focus, attention to detail, and the ability to adapt to changing priorities. Standard business hours apply; however, occasional overtime may be necessary based on project volume or operational demands.

What We Provide

• Competitive Pay
• Employee Company Ownership Opportunities
• Industry Leading Training Programs
• Leadership Development and Career Growth Tracks
• Comprehensive and Affordable Benefits Package
• Top Workplace with Award Winning Culture