Permit Coordinator

Milhouseinc; Chicago (IL); On-site; USD 50,000 - 70,000; Full time

Job summary

Milhouseinc is seeking a Permit Coordinator in Chicago, Illinois, to support the permitting process. This role involves acquiring permitting information and managing application and fee processes. Strong organizational skills and the ability to communicate effectively are essential for working with local jurisdictions and internal teams.

The ideal candidate will have 1-3 years of relevant experience, a high school diploma, and proficiency in Microsoft Office, with experience in the AEC industry as a plus.

Qualifications

• 1-3 years of relevant permit experience required.
• AEC industry experience advantageous but not required.
• Ability to work as part of a team and interact effectively.

Responsibilities

• Acquire up to date permitting information from local jurisdictions.
• Complete permit application and submit check request.
• Meet with local jurisdictions to track permitting requirements.
• Research county assessor records and construction maps.
• Provide customer-facing communications including status updates.

Skills

Strong analysis skills

Excellent interpersonal skills

Decision making skills

Problem solving skills

Microsoft Office proficiency

Education

High school diploma or GED

Tools

Deltek Vantage Point

Deltek Vision

Job description

Job Overview

The Permit Coordinator will support the permitting process. The permit coordinator is responsible for acquiring permitting information, completing the application and fee processes, supporting the team with compliance, data and entry and record keeping and all other tasks associated with the permitting process.

Responsibilities

• Responsible for acquiring up to date permitting information from local jurisdictions and pulling necessary information to complete permit packages for overhead and underground power line installations
• Acquire permit fee amounts, complete permit application, and submit check request
• Meet with local jurisdictions, understand and track all permitting requirements including design specifications, permit lead times, points of contact, and special requirements
• Responsible for understanding and tracking requirements for construction inspection and permit close out
• Work with engineering team to ensure compliance with permit drawing requirements of the jurisdiction
• Research and analyze county assessor records, survey maps, tract/parcel maps, appraisals, right of way maps, plats, and construction maps
• Provide customer‑facing communications, including status updates
• Communicate action items to internal stakeholders
• Ability to prioritize permit submittals based upon agency review lead times and customer schedules
• Maintain orderly records of all documents

Qualifications

• 1-3 years relevant permit experience required
• High school diploma or GED required
• AEC industry experience advantageous but not required
• Deltek Vantage Point or Vision experience advantageous but not required
• Strong analysis, decision making, and problem solving skills
• Excellent interpersonal and communication skills (both written and verbal)
• Ability to work as part of a team and interact effectively with others
• Excellent organization skills with the ability to balance multiple tasks under time constraints
• Proficient with Microsoft Office
• Ability to work with different personalities and communication styles
• Ability to ask clarifying questions and probe until question is answered and/or use provided information/requirement to work on client request

Equal Opportunity Employment

Milhouse Engineering and Construction, Inc. is an at‑will employer. We are an Equal Opportunity Employer. We participate in E‑Verify to confirm employment eligibility.