Permit Coordinator

Habitat for Humanity Greater Raleigh; Gardner Park (NC); On-site; USD 28,000 - 41,000; Part time

Job summary

Habitat for Humanity Greater Raleigh is seeking a part-time Permit Coordinator to manage the permitting and approval process for construction and land development projects. The role acts as a primary liaison among architects, engineers, contractors, consultants, and local municipalities to secure permits and approvals.

Responsibilities include tracking timelines, maintaining project records, coordinating inspections, and supporting both the Construction and Land teams from application through

Qualifications

• Proven ability to manage multiple projects and deadlines.
• Experience with municipalities or regulatory agencies preferred.
• Strong written and verbal communication skills.
• Familiarity with residential construction and permitting processes preferred.

Responsibilities

• Coordinate preparation, submission, and tracking of building and site permits.
• Obtain plans, documents, and supporting materials from project partners.
• Review permit applications for completeness and accuracy.
• Submit applications to municipalities, counties, and boards.
• Serve as primary contact between Habitat for Humanity Greater Raleigh and municipalities.

Skills

Organization

Communication

MS Office

Multitasking

Attention to detail

Education

High school diploma

Related degree preferred

Tools

Microsoft Office

Microsoft Teams

Permitting portals

Job description

SUMMARY

The permit coordinator is responsible for coordinating and managing the permitting and approval process for Habitat for Humanity Greater Raleigh construction and land development projects. This part-time position serves as a key liaison between Habitat for Humanity Greater Raleigh architects, engineers, contractors, consultants, and local municipalities to ensure permits and required approvals are obtained accurately and efficiently. The Permit Coordinator maintains organized project records, tracks permitting timelines, and supports the Construction and Land teams from initial application through final inspections and project closeout.

SUMMARY

The permit coordinator is responsible for coordinating and managing the permitting and approval process for Habitat for Humanity Greater Raleigh construction and land development projects. This part-time position serves as a key liaison between Habitat for Humanity Greater Raleigh architects, engineers, contractors, consultants, and local municipalities to ensure permits and required approvals are obtained accurately and efficiently. The Permit Coordinator maintains organized project records, tracks permitting timelines, and supports the Construction and Land teams from initial application through final inspections and project closeout.

ESSENTIAL FUNCTIONS

• Coordinate the preparation, submission, and tracking of building permits, site-related permits, and other required approvals for Habitat for Humanity Greater Raleigh construction projects.
• Obtain required plans, documents, certifications, and supporting materials from architects, engineers, surveyors, consultants, and other project partners.
• Review permit applications and supporting documentation for completeness, accuracy, and consistency with approval plans prior to submission.
• Prepare and submit applications to municipalities, counties, utility providers, boards, and other agencies having jurisdiction over Habitat projects.
• Serve as a primary point of contact between Habitat for Humanity Greater Raleigh and municipalities throughout the permitting and approval process.
• Monitor permit status and communicate regularly with municipal staff to identify outstanding items, resolve issues, and facilitate timely approvals.
• Coordinate responses to plan review comments and requests for additional information with architects, engineers, consultants, and internal staff.
• Review plans and construction documents to confirm correct revision dates and ensure permit and construction documents are consistent with approved plans.
• Prepare and maintain permit and construction start packages for project managers, construction managers, and contractors.
• Enter and maintain accurate permitting and project information in applicable tracking systems and databases.
• Coordinate required inspections throughout construction and assist with obtaining final inspections, certificates of occupancy, and other approvals required for project closeouts.
• Develop and maintain permitting schedules for individual projects and communities, identifying critical dates, outstanding approvals, and potential delays.
• Coordinate permitting activities from initial application through final approval and project closeout.
• Schedule and coordinate meetings, inspections, appointments, and other activities related to the permitting process.
• Maintain organized electronic and physical files for permits, site plans, construction plans, approvals, licenses, correspondence, inspections, and other project documentation.
• Track permit fees, expiration dates, renewals, and other time-sensitive permitting requirements.
• Communicate permitting requirements, status updates, and potential issues to internal project teams and leadership.
• Assist with researching local permitting requirements, ordinances, development regulations, and municipal procedures as needed.
• Build and maintain position working relationships with municipal staff, consultants, contractors, and other project stakeholders.
• Support the Land and Construction teams with administrative and coordination tasks related to project development and construction.
• Perform other duties and special projects as assigned.

EDUCATION AND EXPERIENCE

• High school diploma or equivalent required; associate or bachelor's degree in construction management, business administration, planning, public administration, or a related field preferred.
• 1+ years of experience in permitting, construction administration, land development, real estate, municipal government, or a related field preferred.
• Experience working with municipalities, building departments, planning departments, or other regulatory agencies preferred.
• Familiarity with residential construction site development, building plans, and the permitting process preferred.
• Strong organizational skills with the ability to manage multiple projects, deadlines, and priorities simultaneously.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to identify discrepancies or missing information in applications and project documents.
• Proficiency with Microsoft Office, particularly Outlook, Excel, Word, and Teams.
• Ability to learn and effectively use municipal permitting portals and internal project management systems.
• Ability to work collaboratively with internal teams, consultants, contractors, and government agencies.
• Ability to follow projects through from initial permit applications to final approval and closeout.

NOTE

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of the position. All employees may have other duties assigned at any time.

We are an equal-opportunity employer. Applications are considered for positions without regard to veteran status, uniformed service member status, race, color, religion, sex, sexual orientation, physical or mental disability, genetic information, or any other category protected by applicable federal, state, or local laws.

We also require that all staff take seriously their ethical responsibilities to safeguard our intended beneficiaries, their communities (especially children), and all those with whom we work. In line with the prevention of sexual exploitation and abuse, all staff must pass a thorough background screening and will be held accountable for upholding our policies around ethical behavior, including safeguarding and whistleblowing.

THIS COMPANY IS AN AT-WILL EMPLOYER AS ALLOWED BY APPLICABLE STATE LAW. THIS MEANS THAT REGARDLESS OF ANY PROVISION IN THIS APPLICATION, IF HIRED, THE COMPANY OR I MAY TERMINATE THE EMPLOYMENT RELATIONSHIP AT ANY TIME, FOR ANY REASON, WITH OR WITHOUT CAUSE OR NOTICE.