Permit Coordinator

Aksarben Heating, Air Conditioning, Plumbing; Florida; On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Insurance after 31 days

Low-cost medical insurance

Dental and vision insurance

HSA/FSAs

401(k) with company match

Paid time off

Life insurance

Rewards program

Job summary

Unique Services in Florida is seeking a detail-oriented Administrative Assistant with permitting experience to support HVAC, plumbing, and electrical projects. You will prepare paperwork, submit permit requests, and coordinate inspections with city agencies. This full-time, year-round role requires strong Microsoft Office skills, prior administrative experience, and reliable communication; comprehensive benefits begin after 31 days. Join us to contribute to a large residential services network.

Qualifications

• Permitting experience required in HVAC, plumbing or electrical.
• HS diploma or GED required; an associate degree in business administration or related training is desirable.
• Previous administrative assistant experience preferred.
• Related experience or education substitutions may be considered.
• Must be computer literate with knowledge of Microsoft Office.

Responsibilities

• Process permits for AOR installations and coordinate inspections with customers and jurisdictions.
• Prepare permit paperwork in accordance with jurisdictional requirements.
• Submit permit requests via online systems or in person.
• Create and maintain Excel files to track permit status.
• Coordinate with city officials to schedule inspections.

Skills

Permitting experience

Administrative experience

Customer service communication

Education

HS Diploma or GED

Associate's degree in business administration or admin training

Tools

Microsoft Office

Job description

Company Name

Unique Services

Overview

Pay: $20 - $22 per hourSchedule: Monday to Friday, 8 AM-5 PMFull-time, year-round work

Join Unique Services, part of the largest provider of residential services in the US, employing more than 7000 professionals across the country. We have been serving our customers with HVAC, Plumbing and Electrical solutions for over 45 years since our establishment in 1975.

Check out what we offer:

• Access to insurance available at 31 days of employment
• Low-cost Medical Insurance options, starting at $5 per week
• Dental and Vision Insurance options
• Health Savings Account or Flexible Spending Account
• 401(k) with company match
• HSA and Flexible Spending Account
• Paid Time Off & Holiday Pay
• Company paid life insurance
• Learn more by visiting www.myarsrewards.com/

Responsibilities

• Process permits for AOR installations and contact customers and jurisdictions for inspections.
• Prepare permit paperwork in accordance with jurisdictional requirements.
• Submit permit requests via online systems and/or in person.
• Create and maintain Microsoft Excel files to track permit status.
• Communicate directly with city officials to coordinate and schedule all necessary inspections.
• Coordinate with the permit runner or have the ability to run permits to job sites and localities on your own.
• Close Permits at job completion.
• Assures that all external and internal calls are handled quickly and effectively, taking messages and transferring, paging or otherwise assisting callers. May communicate using telephone lines, radio and/or cell phones.
• Represents the company by greeting visitors, vendors and clients and contacting appropriate staff members. Directs visitors to proper destination.
• Prepares outgoing mail and sorts/distributes incoming mail and faxes.
• Issues employee applications, assists applicants and maintains applications on file.
• Performs general clerical duties as assigned to include filing, photocopying, typing proposals and reports, logging information, faxing and entering data into computer systems.
• Orders and maintains office supplies, as needed. Ensures that office equipment is operational with appropriate paper, toner, etc.
• May coordinate cleaning and maintenance of office equipment.
• May be responsible for making travel arrangements.
• May be responsible for preparing and coordinating bank deposits.
• Coordinates delivery of express shipping supplies and pickup of outgoing shipments.
• May maintain petty cash funds.
• Forwards calls, as appropriate, to other members of the staff in other departments.

Qualifications

• Previous permitting experience required in HVAC, plumbing or electrical.
• HS diploma, or GED equivalent, is required. An associate's degree in business administration or other administrative training is desired.
• Previous administrative assistant or administrative experience preferred.
• Related experience and/or advanced training or any equivalent combination of education and experience may be substituted.
• Must be computer literate with knowledge of Microsoft Office.

* This posting provides details on potential compensation ranges and possibilities. These amounts are not guaranteed and should in no way be construed as an offer. **Sign-On Bonuses may be available; amountsare depending on experience and will be paid out according to an offer letter addendum.

American Residential Services provides equal employment opportunities to all individuals, both applicants and employees, without regard to race, color, religion, pregnancy, gender, marital status, national origin or ancestry, citizenship status, disability, medical condition, genetic characteristics or genetic information, age, military service or veteran status, or any other characteristic protected by applicable federal, state, or local laws prohibiting discrimination. For more information about how we collect and use personal information, see our privacy policy here: https://www.ars.com/privacy-policy.