Permit Coordinator

Aksarben Heating, Air Conditioning, Plumbing; Bradenton (FL); On-site; USD 42,000 - 46,000; Full time

Benefits offered by this job

Insurance coverage

Medical insurance options

Dental & Vision insurance

HSA / FSA

401(k) with company match

Paid Time Off

Company-paid life insurance

Job summary

Unique Services in Bradenton, FL is seeking an Administrative Assistant to support permitting and office operations. This role will process permits for AOR installations, coordinate inspections, and manage clerical tasks to keep projects on track.

Ideal candidates will have permitting experience in HVAC/plumbing/electrical, a HS diploma or GED, and strong Microsoft Office skills. The position is full-time year-round with benefits including insurance, 401(k), and PTO.

Qualifications

• Permitting experience in HVAC, plumbing or electrical preferred.
• HS diploma or GED required; an associate's degree is helpful.
• Prior administrative or assistant experience is preferred.
• Willingness to substitute related education/experience.
• Computer literacy and proficiency with Microsoft Office are required.

Responsibilities

• Process permits for AOR installations and coordinate inspections with customers and jurisdictions.
• Prepare permit paperwork and submit requests via online systems or in person.
• Maintain Excel tracking files for permit status.
• Coordinate with city officials and permit runners to arrange inspections.
• Greet visitors and handle calls; route messages to staff as needed.
• Perform general clerical duties including filing, typing, and data entry.

Skills

Permitting experience

Microsoft Office

Education

HS diploma or GED

Associate's degree in business administration or related

Tools

Microsoft Office

Job description

Company Name

Unique Services

Overview

Pay: $20 - $22 per hourSchedule: Monday to Friday, 8 AM-5 PMFull-time, year-round work

Join Unique Services, part of the largest provider of residential services in the US, employing more than 7000 professionals across the country. We have been serving our customers with HVAC, Plumbing and Electrical solutions for over 45 years since our establishment in 1975.

Check out what we offer:

• Access to insurance available at 31 days of employment
• Low-cost Medical Insurance options, starting at $5 per week
• Dental and Vision Insurance options
• Health Savings Account or Flexible Spending Account
• 401(k) with company match
• HSA and Flexible Spending Account
• Paid Time Off & Holiday Pay
• Company paid life insurance
• Learn more by visiting www.myarsrewards.com/

Responsibilities

• Process permits for AOR installations and contact customers and jurisdictions for inspections.
• Prepare permit paperwork in accordance with jurisdictional requirements.
• Submit permit requests via online systems and/or in person.
• Create and maintain Microsoft Excel files to track permit status.
• Communicate directly with city officials to coordinate and schedule all necessary inspections.
• Coordinate with the permit runner or have the ability to run permits to job sites and localities on your own.
• Close Permits at job completion.
• Assures that all external and internal calls are handled quickly and effectively, taking messages and transferring, paging or otherwise assisting callers. May communicate using telephone lines, radio and/or cell phones.
• Represents the company by greeting visitors, vendors and clients and contacting appropriate staff members. Directs visitors to proper destination.
• Prepares outgoing mail and sorts/distributes incoming mail and faxes.
• Issues employee applications, assists applicants and maintains applications on file.
• Performs general clerical duties as assigned to include filing, photocopying, typing proposals and reports, logging information, faxing and entering data into computer systems.
• Orders and maintains office supplies, as needed. Ensures that office equipment is operational with appropriate paper, toner, etc.
• May coordinate cleaning and maintenance of office equipment.
• May be responsible for making travel arrangements.
• May be responsible for preparing and coordinating bank deposits.
• Coordinates delivery of express shipping supplies and pickup of outgoing shipments.
• May maintain petty cash funds.
• Forwards calls, as appropriate, to other members of the staff in other departments.

Qualifications

• Previous permitting experience required in HVAC, plumbing or electrical.
• HS diploma, or GED equivalent, is required. An associate's degree in business administration or other administrative training is desired.
• Previous administrative assistant or administrative experience preferred.
• Related experience and/or advanced training or any equivalent combination of education and experience may be substituted.
• Must be computer literate with knowledge of Microsoft Office.

* This posting provides details on potential compensation ranges and possibilities. These amounts are not guaranteed and should in no way be construed as an offer. **Sign-On Bonuses may be available; amountsare depending on experience and will be paid out according to an offer letter addendum.

American Residential Services provides equal employment opportunities to all individuals, both applicants and employees, without regard to race, color, religion, pregnancy, gender, marital status, national origin or ancestry, citizenship status, disability, medical condition, genetic characteristics or genetic information, age, military service or veteran status, or any other characteristic protected by applicable federal, state, or local laws prohibiting discrimination. For more information about how we collect and use personal information, see our privacy policy here: https://www.ars.com/privacy-policy.