Permit Coordinator

Milhouse Engineering and Construction, Inc.; Chicago (IL); On-site; USD 62,000 - 72,000; Full time

Job summary

Milhouse Engineering and Construction, Inc. is seeking a detail-oriented Permit Coordinator to support the permitting process, gather information, complete applications, and maintain documentation.

You will work with the engineering team to ensure compliance with jurisdictional permit drawing requirements and build strong, clear communications with customers and stakeholders. An ideal candidate has 1–3 years of permit experience, proficient Microsoft Office skills, and strong organizational

Qualifications

• 1–3 years relevant permit experience required.
• High school diploma or GED required.
• AEC industry experience advantageous but not required.
• Strong analysis, decision making and problem-solving skills.
• Excellent interpersonal and communication skills (written and verbal).
• Proficient with Microsoft Office.

Responsibilities

• Acquire up-to-date permitting information from local jurisdictions and assemble permit packages for overhead/underground power line installations.
• Acquire permit fees, complete permit applications, and submit check requests.
• Meet with jurisdictions to track permit requirements, lead times, and special requirements.
• Track construction inspection requirements and permit close-out processes.
• Ensure compliance with permit drawing requirements and coordinate with the engineering team.
• Research county assessor records, maps, and construction docs as needed.
• Provide customer-facing communications and status updates to stakeholders.

Skills

Permit process experience

Microsoft Office

Communication skills

Team player

Analytical thinking

Education

High school diploma or GED

Tools

Deltek Vantage Point/ Vision

Job description

The Permit Coordinator will support the permitting process. The permit coordinator is responsible for acquiring permitting information, completing the application and fee processes, supporting the team with compliance, data and entry and record keeping and all other tasks associated with the permitting process.

What you will do:

• Responsible for acquiring up to date permitting information from local jurisdictions and pulling necessary information to complete permit packages for overhead and underground power line installations
• Acquire permit fee amounts, complete permit application, and submit check request
• Meet with the local jurisdictions, understanding and tracking all permitting requirements including design specifications, permit lead times, points of contact, and special requirements
• Responsible for understanding and tracking the requirements for construction inspection and permit close out
• Work with the engineering team to ensure compliance with permit drawing requirements of the jurisdiction
• Research and analyze county assessor records, survey maps, tract/parcel maps, appraisals, right of way maps, plats, and construction maps
• Provide customer-facing communications, including status updates
• Communicate action items to internal stake holders
• Ability to prioritize permit submittals based upon agency review/lead times and customer schedules
• Maintain orderly records of all documents

Who you are:

• 1-3 years relevant permit experience required
• High school diploma or GED required
• AEC industry experience advantageous but not required
• Deltek Vantage Point or Vision experience advantageous but not required
• Strong analysis, decision making and problem-solving skills
• Excellent interpersonal and communication skills (both written and verbal)
• Ability to work as part of a team and interact effectively with others
• Excellent organization skills with the ability to balance multiple tasks under time constraints
• Proficient with Microsoft Office
• Ability to work with different personalities and communication styles
• Ability to ask clarifying questions and probe until question is answered and/or use provided information/requirement to work on client request

$30 - $34.57 an hour

The actual base pay depends upon many factors, such as education, experience, and skills. The base pay range is subject to change and may be modified in the future.

While we provide a range, we'd love to hear from you if you are in or outside of this range as we are always looking to cater roles to the Talent we find!

Milhouse is a pay transparency non-discrimination organization committed to fostering an inclusive and equitable workplace. We ensure that all employees are compensated fairly and without bias, in accordance with applicable laws and regulations. In compliance with the Illinois Equal Pay Act, effective January 1, 2025, we include pay scales and benefits in all job postings and ensure that all promotion opportunities are communicated to current employees within 14 days of external postings. Additionally, we participate in E-Verify to confirm employment eligibility and uphold compliance with federal requirements.

Why join the Power team? Here's why:

The Power team is home to a collaborative environment that utilizes talent from all departments with Power. Just within the past year the Power team has doubled, proving that there are incredible growth opportunities available for self-starters.

Here’s a little information on Milhouse Engineering and Construction, Inc.:

Milhouse Engineering and Construction, Inc. was founded in 2001 with the goal of building the best engineering company in the country. It was based on the belief that if we hired great people, fueled their passion while challenging them to excel, and maintained a laser focus on the needs of your clients, success would come- and so it has. Our portfolio of successful projects continues to grow, our family of highly satisfied clients continues to expand, and our staff just gets better and better.

We are a unique, Chicago-based firm whose collective passion, vision and expertise has led to phenomenal growth! With more than 500+ talented professionals and offices across the globe, Milhouse offers a dynamic work environment where there is no limit to what you can achieve if you are willing to go after it.

Our people are the cornerstone of our organization, and key to our success. Join a remarkably talented team that shares a passion for what they do and a vision for improving communities around the world through innovative engineering and construction.

Important Notice to US Applicants

Milhouse Engineering and Construction, Inc. is an at-will employer.

We are an Equal Opportunity Employer.