Permit and inspection coordinator

CPS Outdoors; Miami (FL); Hybrid; USD 65,000 - 90,000; Full time

Job summary

CPS Outdoors in Miami, FL is seeking a Permit and Inspection Coordinator to manage permitting workflows for luxury outdoor living projects. The hybrid role combines onsite coordination with remote tasks, supporting project managers and liaising with city and county officials.

You will organize documentation, track approvals, keep records accurate, and ensure compliance with local codes. A detail-focused, proactive communicator with construction or design-build experience will thrive in this

Qualifications

• Experience with permitting and inspections for construction, landscape, or design-build projects.
• Strong organizational and administrative skills.
• Effective communication with city/county officials, inspectors, and internal teams.
• Proficiency with office and project management software.
• Detail-oriented with proactive problem solving to resolve issues.

Responsibilities

• Prepare and submit permit applications and track approvals.
• Maintain accurate documentation and project timelines.
• Liaise with municipal agencies, inspectors, and project teams.
• Coordinate inspections and resolve permit-related issues.
• Support project managers in regulatory compliance.

Skills

Organizational skills

Administrative skills

Communication

Attention to detail

Problem-solving

Client coordination

Education

High school diploma

Associate or bachelor degree beneficial (construction/architecture/related)

Tools

Microsoft Office

Google Workspace

Project management software

Job description

Company Description CPS Outdoors is a luxury outdoor living design-build firm focused on creating complete, high-end exterior environments. The team designs, builds, and furnishes outdoor spaces that unify architecture, landscape, water, fire, wellness, and lifestyle elements. Projects range from waterfront estates and rooftop pools to hospitality destinations and luxury residential towers. Clients include homeowners, architects, landscape architects, developers, hospitality groups, and estate managers who seek a single partner to manage everything from concept through completion. This integrated approach offers professionals the opportunity to contribute to distinctive, design-forward outdoor experiences.

Role Description The Permit and Inspection Coordinator is a full-time, hybrid role based in Miami, FL, with some work-from-home flexibility. This role manages permitting and inspection workflows for luxury outdoor living projects, including preparing and submitting permit applications, tracking approvals, and maintaining accurate records. The coordinator liaises with municipal agencies, inspectors, and internal project teams to schedule inspections, resolve permit-related issues, and ensure compliance with local codes and regulations. Daily responsibilities include organizing documentation, updating project timelines, communicating status to stakeholders, and supporting the project managers with regulatory requirements. The role requires proactive coordination, attention to detail, and consistent follow-through to keep projects moving smoothly from design to completion.

Qualifications

• Experience with permitting and inspections for construction, landscape, or design-build projects, including understanding of local codes, regulations, and approval processes.
• Strong organizational and administrative skills, with the ability to manage documentation, track multiple deadlines, and maintain accurate records across several projects.
• Effective communication and interpersonal skills for coordinating with city and county officials, inspectors, internal teams, clients, and external partners.
• Proficiency with office and project management software (e.g., Microsoft Office, Google Workspace, project tracking tools) and comfort learning new systems.
• Detail-oriented approach and problem-solving skills to identify permit issues, suggest solutions, and support timely resolution.
• Experience in construction, architecture, landscape architecture, or related fields is preferred; familiarity with luxury or high-end projects is a plus.
• Ability to work in a hybrid environment in Miami, FL, managing both onsite responsibilities and remote tasks independently.
• High school diploma or equivalent required; an associate or bachelor’s degree in a relevant discipline (e.g., construction management, architecture, business) is beneficial.