Permit Coordinator

Trilon

Jacksonville (FL)

On-site

USD 52,000 - 76,000

Full time

14 days+

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Job summary

CPH is seeking a skilled Permit Coordinator in Jacksonville, FL. This role oversees the full permitting process across multiple jurisdictions, preparing and submitting permit packages, tracking approvals, and ensuring regulatory compliance while coordinating with project teams and external agencies.

The ideal candidate will have strong communication, timely decision-making, and proficiency in permitting software such as Accela or ePermits. Location flexibility is available based on expertise.

Qualifications

Bachelor’s degree in Construction Management, Business Administration, Engineering, Architecture, or a related field or equivalent experience.
Experience in project coordination within the AEC industry or professional services environment.
Familiarity with land development and environmental impact assessments is a plus.

Responsibilities

Research AHJ requirements for permits, plan reviews, inspections, fees, timelines, and submittal formats.
Prepare, organize, and submit permit packages.
Track permit status, comments, revisions, approvals, expirations, and inspection requirements.
Coordinate with engineering, design, construction, and client teams to resolve AHJ issues.
Maintain permit trackers, jurisdiction databases, documentation, and project records.
Identify risks early, such as zoning restrictions, special reviews, long lead times, or missing documentation.

Skills

Permitting knowledge

Regulatory compliance

Analytical mindset

Communication skills

Detail oriented

Education

Bachelor’s degree in Construction Management/Engineering/Architecture

Tools

Accela

ePermits

Job description

What You’ll Do - Core Job Functions

Job Title: Permit Coordinator

Department: Civil/Municipal

Location: Jacksonville, FL

CPH is a multi-disciplinary engineering and architecture firm that ranks in the nation’s Top 500 Design Firms by ENR Magazine. CPH is actively seeking a skilled Permit Coordinator to join our multidisciplinary team in Jacksonville, FL. This role has location flexibility depending on skill set and expertise.

We are looking for a professional who understands the value of both a sense of urgency and quality in all work duties to ensure our client’s needs are met. This individual must be an excellent communicator with strong ability to seamlessly work cross-functionally in a multidisciplinary environment. They will exercise strong and effective communication, exceptional time management, and proactive resourcefulness. This role is key to our success in delivering excellence to our clients.

Nice to Haves: The Permit Coordinator must be well versed in Florida jurisdiction as well as working with a multitude of online tools related to the city and various municipalities. Strong experience with industry terminology and portal systems in the daily function of this position. Prior experience working with municipal code and building/zoning department knowledge is desirable.

Job Summary: The Permit Coordinator is responsible for managing the full permitting process for CPH projects, including preparing, submitting, tracking, and securing approvals across multiple jurisdictions. This role ensures all projects comply with regulatory requirements, coordinates with agencies and project teams, and maintains accurate records throughout the process.

Job Responsibilities & Duties Include

Routine Responsibilities

Research AHJ requirements for permits, plan reviews, inspections, fees, timelines, and submittal formats.
Contact municipalities, counties, fire departments, utilities, and other agencies to confirm project-specific requirements.
Prepare, organize, and submit permit packages.
Track permit status, comments, revisions, approvals, expirations, and inspection requirements.
Coordinate with engineering, design, construction, and client teams to resolve AHJ issues.
Maintain permit trackers, jurisdiction databases, documentation, and project records.
Identify risks early, such as zoning restrictions, special reviews, long lead times, utility requirements, or missing documentation.
Ensure that project teams understand what is required before permit submittal.

Permit Management & Compliance

Prepare, submit, track, and manage permit applications for land development, zoning, construction, and environmental approvals.
Coordinate with local, state, and federal agencies to ensure compliance with permitting regulations.
Monitor permit requirements and timelines to ensure approvals are obtained within project schedules.
Maintain a database of permit applications, approvals, and expirations to track compliance status.
Research and interpret local and national permitting codes, land use regulations, and building ordinances.
Ensure that all permitting documentation is accurate, complete, and aligned with regulatory standards.

Regulatory Research & Due Diligence

Conduct research on zoning laws, environmental regulations, and permitting processes in various jurisdictions.
Stay updated on changes in building codes, land use policies, and industry best practices.
Analyze and summarize regulatory requirements for internal teams to support project planning and decision‑making.
Assist in evaluating project feasibility based on regulatory constraints and potential permitting challenges.

Project Coordination & Communication

Work closely with project managers, engineers, architects, and clients to align permitting strategies with project goals.
Serve as the primary liaison between the company, regulatory agencies, and stakeholders regarding permit applications.
Assist in the preparation of public hearing materials, presentations, and community outreach efforts as needed.
Track and coordinate permit‑related communication, including bid questions, RFIs, and responses from agencies.
Facilitate project clearances and assist with closeout documentation upon permit approvals.

Documentation & Reporting

Maintain accurate records of all permit‑related activities and ensure documentation is accessible for audit purposes.
Assist in compiling technical reports, environmental assessments, and compliance checklists.
Generate periodic reports summarizing permitting status, upcoming deadlines, and potential roadblocks.
Develop and improve internal permitting procedures to enhance efficiency and compliance.

Process Improvement & Industry Standards

Identify opportunities to streamline the permitting process and enhance interdepartmental coordination.
Recommend best practices for permitting efficiency, compliance tracking, and regulatory adherence.
Provide training and guidance to internal teams on permitting requirements and processes.

Job Requirements

What You’ll Need

Required Skills / Abilities

Strong knowledge of permitting processes, land development, zoning regulations, and environmental compliance.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and permitting software such as Accela, ePermits, or similar platforms.
Detail oriented, quality conscious, reliable, and self‑motivated.
Ability to work effectively with government agencies, clients, and internal teams.
Excellent oral, written, and organizational skills.
Analytical mindset with the ability to research, interpret, and apply regulatory requirements.

Education and Experience

Bachelor’s degree in Construction Management, Business Administration, Engineering, Architecture, or a related field or equivalent experience.
Experience in project coordination, preferably within the AEC industry or professional services environment.
Experience with financial tracking, contracts, and multi‑disciplinary project coordination.
Familiarity with land development and environmental impact assessments is a plus.

Work Environment: This position is in a professional office environment. The person will routinely use standard office equipment such as computers, phones, printers, copiers, and filing cabinets. Overtime may be required to meet deadlines.

Physical Requirements: The person in this position may require sitting or standing for long periods of time and lifting up to 25 pounds.

Compensation & Benefits