Permit Administrator

Hartizen Homes; Orlando (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Paid time off

Medical / Dental / Vision coverage

401K with company match

Casual dress code

Team events

Job summary

Hartizen Homes in Orlando, FL seeks a Permit Coordinator to oversee building permit submissions, liaise with Engineering, Development, and municipal offices, and ensure compliance with jurisdictional requirements.

The role requires knowledge of local codes, experience with permitting systems, and strong organizational skills to keep permits on track and teams informed throughout the process.

Qualifications

• Knowledge of local building codes and permitting processes
• Experience with municipal permitting and project documentation
• Ability to manage multiple permit submissions and deadlines
• Strong cross-functional communication and coordination skills
• Proficiency with document management tools and portals

Responsibilities

• Prepare, submit, and track building permit applications
• Liaise between internal departments and external agencies
• Review permit comments and coordinate revisions
• Ensure documents meet jurisdictional requirements
• Coordinate submission of plans and manage timelines
• Obtain required bonds and manage payments
• Provide weekly permit status updates to teams
• Maintain records of permit submissions, fees, and expirations
• Monitor changes in permitting rules and inform teams
• Support weekly home start goals with timely permits
• Provide general office support as needed
• Other duties as assigned

Skills

Permitting knowledge

Project coordination

Documentation management

Interdepartmental liaison

Office software

Education

Associate degree in Construction Management or related field

High school diploma or equivalent

Tools

Microsoft Office

Adobe Acrobat/Bluebeam

Accela EnerGov or similar portal

Job description

Who is Hartizen Homes?

Hartizen Homes is a home builder based in Orlando, FL. At Hartizen, we embrace a culture that helps make dreams become a reality in our community. Whether we are building your "forever home" or volunteering in the local community, we are dedicated to finding purpose through serving others. Our commitment to service and zeal for life can be seen in everything we do.

Why Hartizen?

At Hartizen, we put the needs of our customers and our employees at the heart of our business. Our mission is to deliver the highest quality homes and create lasting relationships with our customers, all while focusing on the success and well-being of our employees.

Who Are We Looking For?

If you have the desire and drive to reach your full leadership potential, and the heart to serve others, then we encourage you to explore Hartizen Homes.

Primary Responsibilities

• Prepare, submit, and track all building permit applications for city and county jurisdictions where Hartizen Homes is actively building.
• Serve as the primary liaison between internal departments (Engineering, Architecture, Development, Construction) and external parties (municipal agencies, permitting offices, developers) throughout the permit process.
• Review and coordinate responses to permit comments, ensuring that all required revisions and documentation are addressed and submitted promptly.
• Ensure all permit applications, bonds, and supporting documents meet jurisdictional requirements and company standards for accuracy and completeness.
• Coordinate the submission of architectural plans and manage follow-up communication to ensure timely product certification.
• Obtain driveway, sediment control, and other required bonds as needed.
• Manage payments and collaborate with permit runners to ensure permits are secured within required timelines.
• Provide weekly permit status updates to Construction and Development teams to support home start planning and reporting.
• Maintain accurate records and logs of permit submissions, approvals, fees, and expiration dates.
• Monitor changes in local permitting requirements and communicate updates to relevant teams.
• Support the division's weekly home start goals by ensuring all required permits are ready ahead of schedule.
• Provide general office support as needed, including scheduling team events, ordering office supplies, coordinating office lunches, and assisting with other administrative tasks that support daily operations.
• Other duties as assigned.

Position Requirements

• Associate degree in Construction Management, Business Administration, or a related field preferred.
• High school diploma or equivalent required.
• Equivalent combination of education and relevant experience will be considered.
• Knowledge of local building codes, permitting processes, and municipal requirements.
• Proficiency in Microsoft Office Suite and document management tools such as Adobe Acrobat or Bluebeam.
• Experience using permitting or project management systems (e.g., Accela, EnerGov, or other local portals) preferred.
• Previous experience in the homebuilding or construction industry is a plus.
• Valid driver's license and reliable transportation is required for occasional visits to municipal offices.

Benefits and Perks

• Paid Time Off - Credited to You 100% Upfront
• Paid Holidays
• Medical / Dental / Vision Coverage including High Deductible Health Plan
• Welcome Box
• 401K with a Company Match
• Casual Dress Code
• Paid Time Off for Community Team Service Events
• Voluntary Short-Term / Long-Term Disability
• Employee Assistance Program
• Paid Bonding and Recovery Leave
• Employee events such as lunches and outings to foster a positive work environment

Our company develops leaders and empowers staff to use their gifts to impact the world through service - to our co-workers, to our clients, and to our communities. We subscribe to the mission "finding purpose through serving others," so if this speaks to you, let's connect!

Hartizen Homes is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, genetics, disability, age, veteran status, or any other characteristic protected by law. This organization participates in E-Verify and is a drug-free workplace. Criminal background checks and drug/alcohol checks are required.