Perioperative Srvs Scheduling and Billing Supv

University of Maryland Medical System Corporation; Towson (MD); On-site; USD 90,000 - 120,000; Full time

Job summary

University of Maryland Medical System Corporation is seeking an experienced supervisor to oversee surgical billers and schedulers, optimize operating room schedules, and manage EMR-related privileges and block times.

The role includes reconciling charges, collaborating with the central billing office, and leading vendor billing processes. Strong analytical skills and familiarity with medical terminology are required.

Qualifications

• 2 years of perioperative experience or scheduling and billing experience.
• Previous management experience.
• Experience using an Electronic Medical Record (EMR).
• Experience using a Materials Management System.
• Familiarity with medical terminology.

Responsibilities

• Oversees Surgical Billers and Schedulers; supervises staffing, performance reviews, corrective actions, onboarding new staff.
• Coordinates operating room schedules to maximize efficiency and meet operational needs; communicates with physician offices and interdepartmental teams; resolves conflicts between hospital and physician staff.
• Performs EMR administrative tasks: authorizing staff/procedures/equipment, modifying privileges, releasing block time, closing rooms, conflict checking, maintaining OR block schedules.
• Reconciles charges and documents to ensure correct billing; liaises with Central Billing Office and Revenue & Reimbursement teams to resolve inquiries; ensures compliance.
• Collaborates with UMMS Purchasing, Contracting, Quality, clinical staff, and vendors to manage vendor billing; identifies cases; reconciles bills; ensures compliance; investigates discrepancies.
• Performs analyses and reporting on scheduling operations, OR charges, vendor billing, and block utilization.
• Leads departmental initiatives; conducts quality assurance checks on processes and data integrity; identifies opportunities for improvements.

Skills

Leadership

Scheduling

Billing

Vendor management

Conflict resolution

EMR administration

Tools

EMR system

Materials Management System

Job description

• Oversees Surgical Billers and Schedulers. Supervisory duties include staffing, completing performance reviews, corrective actions, and onboarding/orienting new staff.
• Coordinates and rearranges operating room schedules to maximize efficiency and to meet operational needs, communicating with physician office staff and interdepartmental colleagues to ensure cases are accurately scheduled and equipment needs reflected, and facilitating conflict resolution between St. Joseph Medical Center team and physician office team.
• Performs administrative functions in the EMR such as authorizing staff, procedures, and equipment, modifying privileges, releasing block time, closing rooms, conflict checking, programming and maintaining the OR block schedule, etc.
• Reconciles charges and documentation to ensure complete and appropriate charges are applied to the patient’s account, reviews Charge and Account work queues, liaises with Central Billing Office and/or the Revenue & Reimbursement teams to resolve billing inquiries, and ensures compliance.
• In collaboration with UMMS Purchasing, Contracting, Quality, clinical staff, and vendors, manages vendor billing process. Duties include: identifying cases for which vendor bills have not been submitted and notifying vendors, reconciling vendor bills to ensure appropriate payment, ensuring compliance, processing compliance issues, submitting requisitions, and investigating and validating discrepancies.
• Performs analyses and reporting functions related to scheduling operations, OR charge entry, and vendor billing, block utilization, productivity, etc.
• Participates and/or leads departmental initiatives, performs quality assurance checks on processes and data integrity, documentation, and identifies areas of opportunity to implements solutions.

Job Requirements

• Oversees Surgical Billers and Schedulers. Supervisory duties include staffing, completing performance reviews, corrective actions, and onboarding/orienting new staff.
• Coordinates and rearranges operating room schedules to maximize efficiency and to meet operational needs, communicating with physician office staff and interdepartmental colleagues to ensure cases are accurately scheduled and equipment needs reflected, and facilitating conflict resolution between St. Joseph Medical Center team and physician office team.
• Performs administrative functions in the EMR such as authorizing staff, procedures, and equipment, modifying privileges, releasing block time, closing rooms, conflict checking, programming and maintaining the OR block schedule, etc.
• Reconciles charges and documentation to ensure complete and appropriate charges are applied to the patient’s account, reviews Charge and Account work queues, liaises with Central Billing Office and/or the Revenue & Reimbursement teams to resolve billing inquiries, and ensures compliance.
• In collaboration with UMMS Purchasing, Contracting, Quality, clinical staff, and vendors, manages vendor billing process. Duties include: identifying cases for which vendor bills have not been submitted and notifying vendors, reconciling vendor bills to ensure appropriate payment, ensuring compliance, processing compliance issues, submitting requisitions, and investigating and validating discrepancies.
• Performs analyses and reporting functions related to scheduling operations, OR charge entry, and vendor billing, block utilization, productivity, etc.
• Participates and/or leads departmental initiatives, performs quality assurance checks on processes and data integrity, documentation, and identifies areas of opportunity to implements solutions.

Work Experience

• Two (2) years of Perioperative experience or scheduling and billing experience.
• Previous management experience.
• Experience using an Electronic Medical Record.
• Experience using a Materials Management System.
• Familiarity with medical terminology.