Perioperative SCM Operations Coordinator

UPMC; Pittsburgh (Allegheny County); On-site; USD 52,000 - 78,000; Full time

Job summary

UPMC is seeking a Perioperative SCM Operations Coordinator to support St. Margaret Operating Room. The role focuses on ensuring timely, accurate inventory procurement and maintaining high service levels in a fast-paced surgical environment.

Responsibilities include monitoring vendor walk-in inventory, optimizing par levels, labeling and storing items, and collaborating with clinical staff to reduce waste and costs. Monday–Friday, 6:00am–2:00pm schedule.

Qualifications

• Experience in hospital inventory management and supply chain operations.
• Proficient with Excel; basic data analysis skills.
• Experience coordinating with vendors and clinical staff.
• Attention to accuracy in record-keeping and labeling.

Responsibilities

• Monitor and control walk-in inventory from vendor reps.
• Monitor consignment levels and ensure product availability for surgical cases.
• Develop and adjust par levels to balance service and cost; redistribute slow-moving items.
• Identify items to order as warehouse stock or non-stock and set par locations.
• Label products for identification and traceability and ensure storage requirements.
• Track expiration dates and redistribute stale products to reduce waste.
• Respond quickly to emergent physician/clinical requests and address product issues.
• Review incoming shipments for accuracy and quality against PO quantities.
• Adjust inventory levels to prevent excess stock and ensure end-users have what they need.
• Coordinate inbound freight costs with on-site Materials Manager.
• Order high-dollar surgical supplies and equipment.

Skills

Inventory management

Excel

Vendor relations

Data accuracy

Tools

Microsoft Access

Job description

At UPMC, we’re all here for the same reason — to make Life Changing Medicine happen. Join our team and you will play a unique and important role in our mission to change healthcare for the better.

Why Join UPMC?

In addition to the benefits you’d expect from an industry leader you can expect:

• AWARD-WINNING WORKPLACE: Ranked #1 for Best Places to Work for Women & Diverse Managers by Diversity MBA
• A recent study showed that UPMC benefits are 20% higher in value than other healthcare providers in our market.
• Competitive pay
• Tuition reimbursement
• Opportunities to grow in your career at UPMC

UPMC is looking for a Perioperative SCM Operations Coordinator to support St. Margaret Operating Room.

This position works Monday- Friday, 6:00am - 2:00pm.

Purpose:

Supports the needs of assigned Operating Rooms/procedural areas in the hospital by ensuring that inventory is obtained in a timely and accurate manner. Maintains a high standard of accuracy when ordering supplies and interacts frequently with the hospital clinical staff to ensure service levels are being met. Efficiently manages tasks while working in a sterile, fast-paced and high-demand environment.

Responsibilities:

• Monitors and controls walk-in inventory from vendor reps.
• Monitors consignment levels and works closely with vendor representatives to ensure product availability for surgical case load while minimizing UPMC owned product.
• Develops and evaluates par levels and makes adjustments as needed to support service levels with minimal overstock. Re-distributes slow moving or items no longer needed to other UPMC facilities to reduce waste and overall spend. Receives high dollar products into inventory management system. Capable of basic Excel usage; Access preferred.
• Identifies items to be ordered as warehouse stock or non-stock and appropriately establishes the items within the par location, allocates the proper storage requirements and accurately labels the product for identification and traceability.
• Closely monitors expiration dates of all products and documents findings on a monthly basis to ensure compliance and redistribute slow moving products to other facilities to reduce waste. Stores items within designated storage locations accurately and maintains the supply areas neat and clean with the proper labels for identification. Performs cycle counts; performs root cause analysis to resolve inventory variances.
• Responds quickly to emergent physician and clinical requests, including any product concerns or material issues. Identifies opportunities for service improvements, cost reductions and product standardization in support of these initiatives.
• Examines incoming shipments of supplies to verify the accuracy and quality of the vendor shipment with PO quantities and product types ordered.
• Monitors and adjusts inventory levels in order to mitigate excess inventory and to ensure the end-users have what is needed to perform surgical cases.
• Accountable for monitoring and controlling inbound freight and courier costs through working with the UPMC Freight and on-site Materials Manager.
• Orders high dollar surgical supplies and equipment.