Supply Specialist

UPMC; Mechanicsburg (Cumberland County); On-site; USD 42,000 - 52,000; Full time

Job summary

UPMC West Shore is hiring a full-time Supply Specialist to receive, store, and manage hospital supplies, monitor inventory, remove expired items, and fulfill supply requests. The role supports clinical operations and requires attention to detail and safety compliance.

You will work daylight hours, Monday through Friday, 7 am to 3:30 pm, coordinating with Pharmacy and hospital staff, handling shipments and par stock, and maintaining organized supply areas.

Responsibilities

• Attend annual fire/safety and infection control training; keep safety knowledge current.
• Enter receipt data into Peoplesoft accurately.
• Communicate with hospital contacts by phone and in person across all age groups.
• Fill requests and deliver supplies; obtain signatures and file delivery sheets.
• Keep work area tidy and supply areas compliant with standards.
• Coordinate ordering of regulated items with Pharmacy supervision; access secure areas under staff.
• Package and ship items; prepare loading docs and coordinate returns with departments.
• Check par stocks for expired items; dispose and rotate inventory.
• Follow incident reporting procedures affecting patient care.
• Unload and inspect incoming supplies; stage for processing.
• Store items in prescribed Materials Management locations.
• Receive materials, verify packing slips, log discrepancies.

Job description

At UPMC, we’re all here for the same reason — to make Life Changing Medicine happen. Join our team and you will play a unique and important role in our mission to change healthcare for the better.

Why Join UPMC?

We don’t just take care of patients — we take care of our team, too. And we have the data to prove it. In addition to thebenefitsyou’d expect from an industry leader you can expect:

• AWARD-WINNING WORKPLACE:Ranked #1 for Best Places to Work for Women & Diverse Managersby Diversity MBA
• A recent study showed that UPMC benefits are 20% higher in value than other healthcare providers in our market.
• Competitive pay
• Tuition reimbursement
• Opportunities to grow in your careerat UPMC

UPMC is looking for a full-time Supply Specialist to support UPMC West Shore.

This position works daylight, Monday-Friday, 7 am - 3:30 pm.

Purpose

Receives and stores supplies, monitors inventory, identifies and removes expired items, and fulfills supply requests.

Responsibilities

• Attend annual Hospital and departmental fire/safety and infection control training and maintain current knowledge of safety procedures within the Hospital and department.
• Accurately enter information of receipts of goods into Peoplesoft system as needed.
• Communicate with hospital contacts both on the telephone and in person, and effectively communicate with all age groups, populations, and individuals within the hospital.
• Fill supply requests and deliver those supplies to the requisitioning department. Ensure the recipient signs for delivered materials and supplies and return signed delivery sheets for filing as required.
• Maintain cleanliness and orderliness of assigned work area and maintain supply areas according to regulatory standards.
• Coordinate ordering and placement of regulated items that have been identified by the Pharmacy to be readily available. The items can contain FDA legend medication under the supervision of the Director of Pharmacy. Will be granted access to secure Pharmacy locations and will be supervised while in these locations by Hospital Pharmacy Staff.
• Coordinate items for shipment by packaging, marking and preparing bills of loading and/or other documents as required. Prepare items for return shipment coordinating between the user department and the Southside DC.
• Accurately check par stock areas for expired products. Properly dispose of expired products and replenish inventory appropriately. Rotate inventory in par stock locations to minimize exposure to expired products.
• Follow mandatory reporting procedures for any incident or serious event that did affect or potentially could affect the clinical care of any patient.
• Unload equipment, inspect verifies, accept or reject supplies and materials from delivery trucks and stage in appropriate area for processing.
• Store and stack items in the prescribed location within Materials Management Department.
• Receive incoming materials, supplies and equipment; compare information on packing slip to verify accuracy noting any corrections; record discrepancies or damages in shipment and notify supervisor.