Periodic Automated Replenishment Project Associate

NYC Health + Hospitals; New York (NY); On-site; USD 55,000 - 70,000; Full time

Job summary

Harlem Hospital Center is seeking staff to support the system-wide implementation of barcoded PAR two-bin inventory systems and to improve supply chain efficiency for patient-centered care.

Under supervision, you will assist in inventory assessment, PAR planning, and training of facility users, ensuring accurate item masters and compliance with regulatory requirements.

Qualifications

• Associate degree in Supply Chain Management or related field or a high school diploma with two years of relevant experience.
• Two (2) years of full-time experience in supply chain management, stock control, and inventory.

Responsibilities

• Assist in system-wide PAR two-bin inventory implementations to improve Supply Chain efficiency.
• Conduct physical inventory, organize materials, label bins, and assist with shelving and racking.
• Collaborate to create PAR plans, timelines, and resource requirements; communicate with leadership.
• Help design new PAR systems and storage solutions.
• Provide training and customer service to facility users on two-bin PAR replenishment.
• Produce PAR Item Masters for integration into PeopleSoft.
• Attend QA/PI activities and department meetings; support regulatory compliance.
• Utilize Microsoft Office and related software within scope of responsibilities.
• Perform low to mid complexity project duties and multi-task as required.

Education

Associate degree in Supply Chain Management / related

High school diploma or equivalent

Tools

Microsoft Office

Job description

Marketing Statement

Harlem Hospital Center has been a bedrock of the Harlem community since 1887. The hospital provides a wide range of medical, surgical, diagnostic, therapeutic and family support services to the residents of Central Harlem, West Harlem, Washington Heights and Inwood. Harlem is the largest hospital in the area, capable of treating the most seriously ill. Harlem provides over 90 specialized ambulatory care services, dentistry and oral surgery, behavioral health services, and community substance abuse treatment.

Marketing Statement

Harlem Hospital Center has been a bedrock of the Harlem community since 1887. The hospital provides a wide range of medical, surgical, diagnostic, therapeutic and family support services to the residents of Central Harlem, West Harlem, Washington Heights and Inwood. Harlem is the largest hospital in the area, capable of treating the most seriously ill. Harlem provides over 90 specialized ambulatory care services, dentistry and oral surgery, behavioral health services, and community substance abuse treatment. At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

Duties & Responsibilities

Purpose of Position

Under direct supervision, assists in the system-wide implementation of barcoded Periodic Automated Replenishment (PAR) two-bin inventory systems, which vary in complexity and magnitude, for the purpose of increasing efficiency in Supply Chain Management and, as a result, enhancing NYC Health + Hospitals’ ability to provide patient-centered quality care.

Examples Of Typical Tasks

• Assists with the assessment of facilities’ current inventory; conducts inventory analysis of materials and products; and evaluates and adjusts required replenishment levels in an appropriate system, to ensure adequate inventory levels are maintained.
• Conducts physical inventory, including organizing, sorting, and placing materials or items on racks, shelves or in bins, assembling wire racking and shelving, and labeling/re-labeling bins and shelves, as necessary; counts inventory items; and cleans and removes current shelving and supplies. Must be able to lift 35 pounds to assemble shelves/racking, equipment/furniture (as needed), and moving supplies.
• In collaboration with facility and centralized supply chain personnel, assists with the creation of a facility PAR plan, which includes the number of PARs needed, the establishment of a timeline, and the identification of necessary resources (e.g., handheld devices, shelving, label printers). Effectively communicates with clinical and administrative leadership on a variety of issues.
• Assists in the design and creation of new PAR systems, including building and layout of new shelving, and/or other storage solutions.
• Assists with training and providing customer service support to facility users on the two-bin Par Replenishment process and responds to customer inquiries and/or complaints concerning inventories and products.
• Assists with producing PAR Item Masters, which list key information about inventory items, for the purpose of incorporation into PeopleSoft.
• Participates in departmental and team meetings, internal/external quality assurance/performance improvement (QA/PI) activities and programs, and facility-wide training, as required.
• Acts in compliance with all regulatory requirements, to ensure safe working environment.
• Effectively utilizes Microsoft Office applications and other appropriate computer applications and programs within the scope of professional role and responsibilities.
• Performs low to medium complexity project duties, while demonstrating the ability to multi-task; performs other related duties, as assigned.

Minimum Qualifications

• Associate degree from an accredited college or university in Supply Chain Management, Business, Engineering, Industrial Engineering or related discipline; or
• High school diploma or its educational equivalent; and
• Two (2) years of full-time satisfactory experience in supply chain management, stock control and inventory, materials support or related area.

Department Preferences