Performance Activities Manager

Roosevelt University; Chicago, Northern (IL, KY); Hybrid; USD 53,000 - 55,000; Full time

Job summary

Roosevelt University’s Chicago campus seeks a Performance Activities Manager to lead concert and production activities for the Music Conservatory. You will coordinate scheduling, venues, rentals, documentation, and marketing while supervising staff and student workers.

The role requires collaboration with faculty and administration to ensure excellence, with evening and weekend hours during rehearsals and performances.

Qualifications

• Experience in ensemble management, concert or production management.
• Knowledge of performance management and scheduling and venue logistics.
• Ability to manage multiple productions and calendars and meet deadlines.
• Budgeting skills and vendor/venue contract management.
• Experience supervising staff or student workers.
• Excellent organization and communication skills; attention to detail.
• Ability to work evenings and weekends during rehearsals and performances.
• Proficiency with Microsoft Office and scheduling software.

Responsibilities

• Plan and manage all concert and production activities including scheduling, venues, rentals and marketing.
• Supervise Ensemble Operations Coordinator and student assistants.
• Serve as operational liaison for fully staged productions and production week coordination.
• Manage budgets for performance activities and monitor expenditures.
• Assess performance activities and report to college administration.

Skills

Ensemble management

Production management

Arts administration

Budgeting

Vendor contracts

Staff supervision

Organization

Communication

Attention to detail

Time management

Discretion

Service excellence

Scheduling

Education

Bachelor's degree in music/performing arts/arts administration

Master's degree (preferred)

Tools

Microsoft Office

Scheduling software

Job description

The Performance Activities Manager leads the performance efforts of Roosevelt University's Chicago College of Performing Arts Music Conservatory and Interdisciplinary Conservatory, and supports all activities connected to the delivery of high-quality ensemble and production experiences in these operations.

The Manager collaborates with faculty and administration to achieve professional levels of excellence and efficiency in every aspect of the performance life of the Conservatory, such as identifying venues, plotting rehearsal schedules and performance dates, and identifying rental music and equipment vendors. This position reports to the CCAA Senior Director of Scheduling and Operations.

We are committed to diversity, equity, and inclusion, and we encourage candidates from all backgrounds to apply.

The salary range for this position is $53,000 to $54,800

Roosevelt University offers many great benefits. Please review our benefits in further detail by clicking this link: https://rooseveltu.touchpointsonline.com/ The salary range for this position is $53,000 to $54,800

Title IX Contact Information: Federal Title IX policy requires that all colleges and universities make known the contact information for the person responsible for coordinating its efforts to comply with Title IX regulations. At Roosevelt University, the Title IX Coordinator is Natasha Robinson. Her office is located in the Auditorium Building of the Chicago campus, 430 S. Michigan Avenue, AUD 476B. She can be reached at 312-281-3245 or [e-mail]. Do not contact this email address for inquiries about your job application; if you have questions, you may email [e-mail].

Knowledge, Skills and Abilities Required

• Experience in ensemble management, concert or production management, or another area of performing arts administration.
• Significant knowledge of performance management and production in arts organizations, including rehearsal and performance scheduling, venue logistics, and technical production.
• Ability to manage multiple productions and calendars at once and meet fixed deadlines.
• Ability to build and monitor budgets and process expenditures accurately.
• Ability to negotiate and manage vendor, rental, and venue contracts.
• Ability to supervise, train, and schedule staff and student workers.
• Excellent organization, communication (written and verbal), interpersonal skills, and attention to detail.
• Ability to work under pressure with diverse personalities while completing multiple tasks simultaneously.
• Ability to exercise considerable judgment and discretion in establishing and maintaining good working relationships.
• Ability to demonstrate a commitment to service excellence by embodying Roosevelt's core values, mission, and vision in every aspect of the role working with students, faculty, staff, and visitors.
• Demonstrated proficiency in Microsoft Office Suite, including Word, Excel, and Outlook, and with scheduling or calendar software.
• Availability to work evening and weekend hours during rehearsals, production weeks, and performances.

Years of Experience Required

Years of Experience Required 0-3

Required Education

Required Education Bachelor's Degree

Certification/Licensure Required

Minimum Qualifications

• Bachelor's degree in music, performing arts, arts administration, or a related field. Equivalent work history will be considered.
• Three years of relevant experience in ensemble management, concert or production management, or performing arts administration.
• At least one year of experience supervising staff, student workers, or production crews.

Preferred Qualifications

• Master's degree in music, performing arts, or arts administration.
• Experience in a conservatory or higher education setting.
• Experience with opera or other fully staged productions.
• Ability to read music and familiarity with orchestral, choral, and jazz repertoire and rental music practices.

Equipment Operated

Basic office equipment (desktop computer, copier/multi-function device, scanner, and telephone).

Working Conditions

A normal climate-controlled office environment is provided. The position is largely sedentary, but there is a need to move about the office, performance venues, and buildings frequently. Occasional bending, stooping, lifting, pushing, and/or pulling is required (typically less than 10 pounds of weight or pressure). Regular use of desktop computer is required, calling for frequent hand/wrist movement and repetition. Moderate level of stress. Evening and weekend hours are required during rehearsals, production weeks, and performances. Travel within the local or regional setting is required.

Duty and Responsibility

Plan and manage all programmatic concert and production activities, including scheduling, venues, rentals, documentation, and marketing.

Percentage Of Time

Percentage Of Time 30

Duty and Responsibility

Supervise the Ensemble Operations Coordinator and student Concert & Production Assistants

Percentage Of Time

Percentage Of Time 30

Duty and Responsibility

Serve as operational liaison for fully staged productions, including venue contracts, production meetings, and production week coordination.

Percentage Of Time

Percentage Of Time 25

Duty and Responsibility

Manage budgets for performance activities, including financial planning, allocation of resources, and monitoring of expenditures.

Percentage Of Time

Percentage Of Time 10

Duty and Responsibility

Assess performance activities and report to college administration.

Percentage Of Time

Percentage Of Time 5

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• This is a hybrid position. Do you have the ability to work on the Chicago campus 3 days per week and attend any other in-person events as required?
  • Yes
  • No
• Will you now or at any point in the future require employment visa sponsorship (e.g., H-1B) to legally work in the United States?
  • Yes
  • No
• Do you have an earned Bachelor degree?
  • yes
  • no
• Do you have at least 3 years of relevant experience?
  • Yes
  • No