Per Diem Administrative Assistant

Lifeworks, Inc.; Boston (MA); On-site; USD 25,000 - 33,000; Part time

Job summary

Lifeworks, Inc. is seeking a Per Diem Administrative Assistant to support individuals with ID/DD.

The role focuses on providing administrative support to the Executives and Administrative Offices, including front-desk duties, mail handling, scheduling, and document preparation. Responsibilities include greeting visitors, screening calls, coordinating meetings, and assisting with minutes and reports as needed.

Qualifications

• Experience working with individuals with ID/DD.
• Excellent verbal and written communication skills.

Responsibilities

• Greets all visitors and directs them to the appropriate staff.
• Answers and screens telephone calls in a professional manner and updates contact lists.
• Schedules and books conference rooms as requested.
• Manages incoming/outgoing mail and courier duties.
• Copies, drafts and proofs correspondence and other materials.

Skills

Verbal & written communication

Education

High School Diploma or GED

Job description

Location: Westwood, Norwood, West Roxbury, MA

Job Id:514

# of Openings:1

Job ID:

Shift:Varied hours between 8:00am-4:30pm

As a team, the mission of Lifeworks is to provide advocacy, empowerment, and opportunity to those that we serve. As a member of our team, we are all here to support you as we provide creative opportunities and services to adults with developmental and intellectual disabilities. Lifeworks isn't just a job; it is an opportunity for a fulfilling career with a purpose. We offer competitive pay & excellent benefits in a rewarding and supportive environment.

Lifeworks is hiring a Per Diem Administrative Assistant to work with Individuals with ID/DD. Responsible for providing Administrative Assistant supports to Lifeworks, with a focus on supporting the administrative needs of the Executives and Administrative Offices.

• Grets all visitors as they arrive at the program, providing direction and assistance as well as notification to the appropriate staff and department of the arrival of these guests (use either guest or visitor). Monitor the arrival of all visitors to ensure that they sign in and are properly directed or escorted by a staff member, to their destination.
• Answers and screen telephone calls in a pleasant and professional manner. Directs these calls to the appropriate person. Assists those who call with seeking the appropriate staff to assist them. Will be responsible for maintaining all telephone contact lists and for ensuring that updates are provided to staff.
• Responsible for scheduling and booking conference rooms when requested.
• Oversees all incoming and outgoing mail, including the distribution of all incoming mail. Responsible for handling of all outgoing express and overnight mail including delivery to overnight station as necessary.
• Makes copies of correspondence or other printed materials. Prepares outgoing correspondence, including mail, email and faxes.
• Assists with drafting, preparing and proofing correspondence and other printed materials for other staff members when requested.
• Assists the Executive Assistant and Management Team with ordering and maintaining supplies as assigned and assists with the arrangement of equipment maintenance. Responsible for the maintenance and supplies for the administrative kitchen, including ordering supplies and arrangement for refreshments as necessary.
• Responsible for providing clerical and administrative support to the Director of Development and Communications. This will include assistance with typing and word processing, creating and maintaining spread sheets, database entry and preparation of database reports, as well as assistance with all meetings and events. This position could occasionally require flexible scheduling to support development, human resources and agency events.
• Responsible for the writing of minutes to all meetings that you are assigned to, and the distribution of these minutes to all appropriate parties.
• Other duties as assigned

Requirements

• Experience working with Individuals with ID/DD
• High School Diploma or GED; five years related experience and/or training; or equivalent combination of education and experience.
• Must be able to pass Fingerprint background check, CORI, DPPC and Driving background checks
• Valid Driver's License required
• Excellent verbal and written communication skills

Lifeworks, Inc. believes diversity strengthens the value of our workplace and communities. We are proud to be an Equal Opportunity Employer.

Disclaimer

This job profile identifies the general duties and minimum level of skills required to perform this job. It is not intended to represent a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned. The employee can be responsible for all other duties as assigned by supervisor. Employment at Lifeworks is on an at-will basis. This means that the employee or employer may terminate employment at any time, for any reason or for no reason and with or without prior notice. Nothing in this job description or employee handbook creates an employment agreement, express or implied, or any other agreement between an employee and Lifeworks.