People Services Admin Assistant — Onboarding & HR Support

Heritage Behavioral Health Center, Inc.; Decatur (IL); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Generous Time Off

Wellness Benefits

Health Insurance

Retirement Plans

Professional Growth

Job summary

Heritage Behavioral Health Center is seeking a detail‑oriented People Services Administrative Assistant to join our team in Decatur, IL. The role provides essential HR support including onboarding, file management, communications, scheduling, and compliance with a trauma‑informed, patient‑centered approach.

You will collaborate with leadership, payroll, and external partners to ensure a positive employee experience and smooth HR operations, while maintaining confidentiality and HIPAA standards.

Qualifications

• Strong professionalism, interpersonal skills, and customer service mindset.
• Ability to maintain confidentiality and HIPAA compliance.
• Excellent attention to detail and organizational skills.
• Proficient with Microsoft Office (Word, Excel, Outlook, Teams).
• Ability to learn HR systems such as ADP and document management tools.

Responsibilities

• Provide administrative support including scheduling, correspondence, document preparation, and meeting coordination.
• Assist with onboarding logistics and track required documentation.
• Maintain accurate personnel files and support agency compliance processes.
• Enter and manage employee data in HR systems; assist with basic reporting.
• Serve as a first point of contact for routine employee inquiries.
• Ensure all employee information is handled confidentially and securely.
• Support department collaboration with payroll, compliance, and leadership.
• Assist with agency audits and personnel file maintenance.
• Participate in special projects and perform other duties as assigned.

Education

High school diploma or equivalent

Tools

Microsoft Office

ADP

Document management tools

Job description

Heritage Behavioral Health Center is seeking a detail‑oriented People Services Administrative Assistant to join our team in Decatur, IL. The role provides essential HR support including onboarding, file management, communications, scheduling, and compliance with a trauma‑informed, patient‑centered approach.

You will collaborate with leadership, payroll, and external partners to ensure a positive employee experience and smooth HR operations, while maintaining confidentiality and HIPAA standards.