Administrative Assistant, People Services

Heritage Behavioral Health Center; Decatur (IL); On-site; USD 53,010,000 - 64,472,000; Full time

Job summary

Heritage Behavioral Health Center is seeking a meticulous People Services Administrative Assistant in Decatur, IL to support the HR team with onboarding, file management, and employee communications.

This full-time role emphasizes scheduling, confidential records, and compliant HR operations while delivering friendly, professional service to staff.

Qualifications

• Onboarding logistics and personnel file management.
• Maintain confidentiality and HIPAA compliance.
• Strong attention to detail and organizational skills.
• Proficient with MS Office and HRIS systems.

Responsibilities

• Provide administrative support including scheduling, correspondence, document preparation, and meeting coordination.
• Assist with onboarding logistics and track required documentation.
• Maintain accurate personnel files and support agency compliance processes.
• Enter and manage employee data in HR systems; assist with basic reporting.
• Serve as a first point of contact for routine employee inquiries.
• Ensure all employee information is handled confidentially and securely.
• Support department collaboration with payroll, compliance, and leadership.
• Assist with agency audits and personnel file maintenance.
• Participate in special projects and perform other duties as assigned.

Skills

Detail orientation

Customer service

Confidentiality

Organizational skills

Communication

Tools

Microsoft Office

ADP HRIS

Job description

People Services Administrative Assistant

Make a Career Where Your Work Truly Matters

Heritage Behavioral Health Center is seeking a detailoriented, serviceminded People Services Administrative Assistant to join our dedicated team. If you're passionate about supporting others and want to contribute to meaningful work in mental health and substance use care, we want to meet you!

Heritage Behavioral Health Center - Decatur, IL | Salary: $18.50-$22.50/hour | Schedule: Full-Time | Monday-Friday, 8:00 AM-5:00 PM | Every Other Friday Off - Paid Wellness Day

About Heritage Behavioral Health Center

Heritage is a missiondriven Certified Community Behavioral Health Clinic (CCBHC) serving individuals across a multicounty region. We believe every employee-regardless of their role-plays a part in improving the lives of the people we serve.

At Heritage, your well-being matters too.

Why You'll Love Working Here

• Every other Friday off - paid wellness day
• Collaborative, mission-driven work culture
• Meaningful work that directly supports community health
• Organization that values and invests in its team

At Heritage, we care about our staff so they can focus on caring for others.

Position Overview

The People Services Administrative Assistant provides essential administrative and operational support to the People Services (HR) team. This role supports daily HR functions-such as onboarding, personnel file management, employee communication, scheduling, and compliance activities-while maintaining a traumainformed, customerfocused approach aligned with Heritage's mission.

You will work closely with leadership, staff, payroll, compliance, and external partners to ensure a positive employee experience and smooth HR operations.

Key Responsibilities

• Provide administrative support including scheduling, correspondence, document preparation, and meeting coordination
• Assist with onboarding logistics and track required documentation
• Maintain accurate personnel files and support agency compliance processes
• Enter and manage employee data in HR systems; assist with basic reporting
• Serve as a first point of contact for routine employee inquiries
• Ensure all employee information is handled confidentially and securely
• Support department collaboration with payroll, compliance, and leadership
• Assist with agency audits and personnel file maintenance
• Participate in special projects and perform other duties as assigned

Knowledge, Skills & Abilities

• Strong professionalism, interpersonal skills, and customer service mindset
• Ability to maintain the highest levels of confidentiality
• Excellent attention to detail and organizational skills
• Proficient with Microsoft Office (Word, Excel, Outlook, Teams)
• Ability to learn HR systems such as ADP and document management tools
• Understanding of HIPAA, HR confidentiality standards, and compliance practices
• Strong written and verbal communication skills``` Oops, I accidentally truncated the last part. I'll provide the full correct JSON again without errors. ```json {