People Operations Coordinator

OpenKrill; United States; Hybrid; USD 52,000 - 78,000; Full time

Job summary

Vynca is seeking a detail-oriented People Operations Coordinator to support HR and Talent teams. You will keep hiring processes running smoothly, manage administrative tasks with discretion, and coordinate across time zones in a fast-paced environment.

The role includes onboarding, background checks, leave management, and interactions with tax agencies, with preference for candidates in specified US states and Pacific/Central Time zones.

Qualifications

• 1–3 years of experience in HR, People Operations, recruiting coordination, or related admin role.
• Healthcare org experience is a plus.
• Excellent written and verbal communication skills.
• Discretion and judgment with confidential information.

Responsibilities

• Schedule interviews across multiple time zones and calendars with candidates, managers, and panels.
• Send timely follow-ups to keep the process moving.
• Track interview stages and flag delays or conflicts.
• Assist with posting and updating job requisitions on boards and careers pages.
• Conduct reference checks for candidates in final stages.
• Support background checks through third-party vendors and escalate issues.
• Manage the People Operations inbox and route complex issues.
• Assist with leave management tasks and documentation.
• Coordinate tax/ payroll related administrative matters when needed.
• Support new-hire onboarding, I-9, orientation calls.
• HRIS and HR platform administration and upkeep.
• Contribute to ad hoc People Operations projects.

Skills

Scheduling

Communication

Organizational

Confidentiality

ATS tools

Tools

Ashby

Rippling

Job description

Join the dynamic journey at Vynca, where we're passionate about transforming care for individuals with complex needs.

We’re more than just a team; we’re a close-knit community. Our shared commitment to caring for each other and those we serve is what sets us apart. Guided by our unwavering core values: Excellence, Compassion, Curiosity, and Integrity, we forge paths of success together. Join us in this transformative movement where you can contribute to making a profound difference every day.

At Vynca, our mission is to provide comprehensive care for more quality days at home.

About the job

Vynca is looking for a detail-oriented and organized People Operations Coordinator to support the day-to-day operations of our HR and Talent teams. This role is central to keeping our hiring process running smoothly and ensuring our people-related administrative processes are handled accurately, promptly, and with discretion. The ideal candidate is a proactive communicator who thrives on coordination, enjoys problem-solving, and is comfortable juggling multiple priorities in a fast-paced environment.

At this time we are only considering applicants in the following states: Arizona, California, Colorado, Florida, Georgia, Illinois, Nevada, North Carolina, Oregon, Texas, and Washington, with a preference for applicants based in Pacific Time or Central Time. Local to Los Angeles, CA or Austin, TX, a plus.

What you’ll do

• Schedule interviews across multiple time zones and calendars, coordinating with candidates, hiring managers, and interview panels.
• Send timely follow-ups to candidates, interviewers, and hiring managers to keep the hiring process moving.
• Track interview stages and proactively flag delays or scheduling conflicts.
• Assist with posting job requisitions across job boards, careers pages. Updating and closing them as roles are filled or requisitions change.
• Conduct reference checks for candidates in final stages of the hiring process, including verifying the authenticity and legitimacy of references.
• Assist with initiating, tracking, and reviewing background check requests through third-party vendors, escalating discrepancies or red flags as needed.
• Manage and triage the shared People Operations inbox, responding to routine inquiries and routing complex issues to the appropriate team member.
• Assist with leave management administrative tasks, including tracking requests, updating records, and following up on documentation as needed.
• Contact tax agencies as needed to resolve payroll or tax-related administrative matters (e.g., account setup, notices, filings).
• Respond to initial unemployment, state forms, and any other third party or state agency requests.
• New hire onboarding, background checks verifications, licensure support, I9 administration, new hire orientation call.
• HR/People Ops platform administration including, HRIS, employee recognition platform, internal team site upkeep.
• Support other ad hoc People Operations projects and administrative tasks as assigned.

Your experience and qualifications

• 1–3 years of experience in HR, People Operations, recruiting coordination, or a related administrative role. Within a healthcare organization, a plus.
• Strong organizational skills with the ability to manage multiple schedules and priorities simultaneously.
• Excellent written and verbal communication skills.
• High degree of discretion and judgment when handling confidential information.
• Comfortable making outbound calls to third parties (e.g., references, tax agencies, vendors).
• Proficiency with common HR/ATS tools. Experience with Ashby and Rippling, a plus.
• Strong attention to detail and follow-through.
• Ability to work independently while knowing when to escalation issues.

ADDITIONAL INFORMATION

• The hiring process for this role may consist of applying, followed by a phone screen, online assessment(s), interview(s), an offer, and background/reference checks.
• Background Screening: A background check, which may include a drug test or other health screenings depending on the role, will be required prior to employment.
• Job Description Scope: This job description is not exhaustive and may include additional activities, duties, and responsibilities not listed herein.
• Vaccination Requirement: Employees in patient, client, or customer-facing roles must be vaccinated against influenza. Requests for religious or medical accommodations will be considered but may not always be approved.
• Employment Eligibility: Compliance with federal law requires identity and work eligibility verification using E-Verify upon hire.
• Equal Opportunity Employer: At Vynca Inc., we embrace diversity and are committed to fostering an inclusive workplace. We value all applicants regardless of race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, or membership in any other protected group under federal, state, or local law.
• Environmental Conditions and Physical Requirements: Works with Vynca patients/clients remotely and/or in-person. Successfully performs the essential duties and responsibilities of the position through the use of physical activities as described below:- Regularly requires sitting, standing, walking, talking, use of hands, listening, and observing.- Regularly requires working at a computer for an entire shift (with appropriate breaks)- Regularly requires use of laptop and video-conferencing technology.- Occasional requires reaching, stooping, bending, kneeling, and lifting items weighing 25 pounds or less.- Occasional travel may be required to perform job duties, attend training, or company events.