People Ops Coordinator: Payroll, Benefits & Compliance

Nooks; Colorado Springs (CO); On-site; USD 105,000 - 116,000; Full time

Job summary

Nooks is seeking a detail-oriented payroll and people operations specialist in the United States to own end-to-end payroll processing, tax filings, and benefits administration. You will manage multi-state compliance and keep systems like Rippling, Guideline, and Carta aligned with company needs.

In this role you’ll partner with the Senior People Partner, ensure accurate records, respond to payroll inquiries, and support policy updates as Nooks grows across locations. This is a full-time IC role.

Qualifications

• 4+ years of payroll administration experience, including multi-state payroll tax compliance.
• Hands-on benefits and leave administration experience, including open enrollment and broker or carrier coordination.
• Working knowledge of federal and multi-state employment law, including wage and hour and leave requirements.
• Experience maintaining policy documentation and handling confidential employee relations records.
• Hands-on experience with Rippling or a comparable payroll and HRIS platform.
• Experience managing 401(k) contribution reporting and reconciliation, ideally with Guideline or comparable.
• Strong Excel and data-reconciliation skills, with sound judgment operating in a lean team.

Responsibilities

• Own end-to-end payroll processing in Rippling for all Nooks employees, ensuring accuracy across wages, deductions, and adjustments every cycle.
• Manage federal, state, and local payroll tax filings and remittances, keeping registrations current as Nooks adds locations.
• Respond to tax notices and agency correspondence, and update withholding configurations as payroll tax law changes.
• Reconcile payroll against the general ledger with Finance, resolving discrepancies before close and preparing documentation for audits.
• Administer benefits enrollments, changes, and terminations in Rippling, keeping carrier feeds and eligibility data accurate.
• Execute annual open enrollment under the Senior People Partner’s direction, from system configuration through election accuracy.
• Administer leave cases end to end, tracking eligibility, pay coordination, and return-to-work under the Senior People Partner’s direction.
• Reconcile broker and carrier invoices against enrollment records, resolving billing discrepancies before payment.
• Own 401(k) contribution reporting in Guideline and equity records in Carta, keeping both reconciled and audit-ready.

Skills

Payroll administration

Benefits & leave administration

Multi-state payroll & tax compliance

Policy documentation & confidential ER

HRIS systems (Rippling)

401(k) reporting & Guideline

Data reconciliation with Excel

Tools

Rippling

Guideline

Carta

Job description

Nooks is seeking a detail-oriented payroll and people operations specialist in the United States to own end-to-end payroll processing, tax filings, and benefits administration. You will manage multi-state compliance and keep systems like Rippling, Guideline, and Carta aligned with company needs.

In this role you’ll partner with the Senior People Partner, ensure accurate records, respond to payroll inquiries, and support policy updates as Nooks grows across locations. This is a full-time IC role.