Payroll & Benefits Operations Specialist

Nooks; Colorado Springs (CO); Sur place; USD 105 000 - 116 000; Plein temps

Résumé du poste

Nooks seeks a dedicated People Operations professional to own payroll processing, tax filings, benefits administration, and records across multi-state locations. You will manage Rippling payroll, Guideline retirement, and equity in Carta, ensuring accuracy and compliance while partnering with Finance and HR.

Reporting to the Senior People Partner, this full-time role requires proactive problem solving in a fast-moving startup.

Qualifications

• 4+ years of payroll administration experience, including multi-state payroll tax compliance.
• Hands-on benefits and leave administration experience, including open enrollment and broker or carrier coordination.
• Working knowledge of federal and multi-state employment law, including wage and hour and leave requirements.
• Experience maintaining policy documentation and handling confidential employee relations records.
• Hands-on experience with Rippling or a comparable payroll and HRIS platform.
• Experience managing 401(k) contribution reporting and reconciliation, ideally with Guideline or comparable.
• Strong Excel and data-reconciliation skills, with sound judgment operating in a lean team.

Responsabilités

• Own end-to-end payroll processing in Rippling for all Nooks employees, ensuring accuracy across wages, deductions, and adjustments every cycle.
• Manage federal, state, and local payroll tax filings and remittances, keeping registrations current as Nooks adds locations.
• Respond to tax notices and agency correspondence, and update withholding configurations as payroll tax law changes.
• Reconcile payroll against the general ledger with Finance, resolving discrepancies before close and preparing documentation for audits.
• Administer benefits enrollments, changes, and terminations in Rippling, keeping carrier feeds and eligibility data accurate.
• Execute annual open enrollment under the Senior People Partner’s direction, from system configuration through election accuracy.
• Administer leave cases end to end, tracking eligibility, pay coordination, and return-to-work under the Senior People Partner’s direction.
• Reconcile broker and carrier invoices against enrollment records, resolving billing discrepancies before payment.
• Own 401(k) contribution reporting in Guideline and equity records in Carta, keeping both reconciled and audit-ready.
• Maintain employee handbook and policy library, updating as jurisdictions and headcount grow.
• Monitor multi-state employment law changes and bring policy updates forward.
• Maintain required employment notices, labor law postings, and Form I-9 across locations.
• Audit adherence to People policy and surface gaps for corrective action.

Connaissances

Payroll administration

Multi-state payroll tax

Benefits administration

Leave administration

Employment law

HRIS expertise

Equity recordkeeping

Policy documentation

Data reconciliation

Excel analysis

Outils

Rippling

Guideline

Carta

Excel

Description du poste

Nooks seeks a dedicated People Operations professional to own payroll processing, tax filings, benefits administration, and records across multi-state locations. You will manage Rippling payroll, Guideline retirement, and equity in Carta, ensuring accuracy and compliance while partnering with Finance and HR.

Reporting to the Senior People Partner, this full-time role requires proactive problem solving in a fast-moving startup.