People Ops Coordinator — Hybrid, Growth‑Focused

Ammortal; Black Mountain (NC); Hybrid; USD 52,000 - 60,000; Full time

Benefits offered by this job

Health insurance (80%+)

Equity: 15,000 options vesting over 4y

Flexible PTO

On-site Mars Hill, NC location

Job summary

Ammortal is seeking a People Operations Coordinator to own Mars Hill office operations and be the go-to in-house resource for the onsite team. You’ll manage space, vendors, onboarding logistics, and events to keep the office running smoothly in a fast-growing startup.

You will coordinate with cross-functional teams, ensure safety compliance, and streamline procurement of supplies and services, enabling manufacturing, supply chain, and operations to ship chambers efficiently.

Qualifications

• 2+ years of office management, facilities coordination, or administrative operations experience.
• Experience managing vendor relationships and service contracts.
• Strong organizational skills with a track record of managing multiple priorities simultaneously.
• Proficiency with basic office technology (email, spreadsheets, cloud file management).
• Basic AI literacy: comfort using AI tools to draft communications, organize information, or streamline routine administrative tasks.
• Experience in manufacturing, production, or warehouse environments is a plus.
• Familiarity with workplace safety standards (OSHA basics).
• Experience supporting onboarding or new hire logistics.
• Experience working at a startup or high-growth company.
• Familiarity with the Asheville / Western North Carolina area.

Responsibilities

• Office Operations & Maintenance: Own the daily operation of the Mars Hill office. Ensure the workspace is clean, organized, safe, and fully functional.
• Coordinate maintenance, repairs, and cleaning. Manage relationships with building management, cleaning services, and maintenance vendors
• Supplies & Inventory Management: Manage procurement of office supplies, breakroom essentials, cleaning products, and general facility consumables
• Vendor & Service Provider Coordination: Serve as the primary point of contact for facility-related vendors: janitorial, HVAC, internet/telecom, security, and any other service providers. Manage contracts, schedules, and service quality
• Onsite Team Support: Be the go-to resource for the Mars Hill team. Support onboarding logistics for new hires (workspace setup, building access, equipment). Coordinate team lunches, meetings, and facility-related events. Manage visitor access and guest coordination for partner and team visits
• Mail, Shipping & Receiving: Handle incoming and outgoing mail and packages for the office (non-production shipments). Coordinate with carriers for office-related deliveries
• Safety & Compliance: Ensure the facility meets local health, safety, and fire code requirements. Maintain safety supplies (first aid kits, fire extinguishers, signage). Support any facility-related compliance documentation. Coordinate with leadership on workplace safety initiatives
• Administrative Support: Provide general administrative support to the operations and leadership teams as needed

Skills

Proactive problem solving

Organizational rigor

Clear communication

Vendor management

Startup adaptability

Education

Experience: 2+ years in office management

Tools

Google Workspace

Spreadsheets

Slack/communication tools

Notion

Job description

Ammortal is seeking a People Operations Coordinator to own Mars Hill office operations and be the go-to in-house resource for the onsite team. You’ll manage space, vendors, onboarding logistics, and events to keep the office running smoothly in a fast-growing startup.

You will coordinate with cross-functional teams, ensure safety compliance, and streamline procurement of supplies and services, enabling manufacturing, supply chain, and operations to ship chambers efficiently.