On-Site Office Manager — Mars Hill Startup (Equity)

Ammortal; Mars Hill (ME); On-site; USD 52,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Equity: 15,000 options vesting over 4 

On-site Mars Hill workspace

Job summary

Ammortal is seeking an Office Manager to own the day‑to‑day functions at the Mars Hill site, ensuring the workspace is organized, stocked, and running smoothly so manufacturing, supply chain, and operations can focus on building and shipping chambers.

The role offers hands‑on experience in a fast‑moving startup, with growth opportunities as the company scales toward its ambitious 2026 plans. This is an on‑site, full‑time position based in Mars Hill, North Carolina.

Qualifications

• 2+ years of office management, facilities coordination, or administrative operations experience.
• Experience managing vendor relationships and service contracts.
• Strong organizational skills with the ability to manage multiple priorities.
• Proficiency with basic office technology (email, spreadsheets, cloud file management).

Responsibilities

• Own the daily operation of the Mars Hill office. Ensure the workspace is clean, organized, safe, and fully functional.
• Coordinate maintenance, repairs, and cleaning. Manage relationships with building management, cleaning services, and maintenance vendors.
• Manage procurement of office supplies, breakroom essentials, cleaning products, and general facility consumables.
• Serve as the primary point of contact for facility‑related vendors: janitorial, HVAC, internet/telecom, security, and other providers.
• Be the go‑to resource for the Mars Hill team. Support onboarding logistics for new hires, coordinate team lunches and events, and visitor access.
• Handle incoming and outgoing mail and packages; coordinate with carriers for office deliveries.
• Ensure the facility meets local health, safety, and fire code requirements; support safety initiatives.
• Provide general administrative support to operations and leadership as needed.

Skills

Proactive Problem‑Solving

Organizational Rigor

Clear Communication

Vendor Management

Startup Adaptability

Tools

Google Workspace

Google Sheets

Slack

Notion

Job description

Ammortal is seeking an Office Manager to own the day‑to‑day functions at the Mars Hill site, ensuring the workspace is organized, stocked, and running smoothly so manufacturing, supply chain, and operations can focus on building and shipping chambers.

The role offers hands‑on experience in a fast‑moving startup, with growth opportunities as the company scales toward its ambitious 2026 plans. This is an on‑site, full‑time position based in Mars Hill, North Carolina.