Human Resources Assistant

Acme Engineering & Mfg Corp; Muskogee (OK); On-site; USD 32,000 - 48,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Job summary

Acme Engineering & Mfg Corp is seeking a Human Resources Assistant to provide administrative and operational support across all HR functions, including recruitment coordination, onboarding, employee records, payroll support, and policy compliance.

This role engages with hiring managers and staff to streamline processes, maintain accurate files, and ensure adherence to labor regulations. Strong organizational skills and discretion are essential in this fast-paced environment.

Qualifications

• Minimum of 4 years’ experience in Human Resources or Administrative Assistant roles.
• Strong organizational and multitasking abilities.
• High attention to detail and confidentiality.
• Good communication and interpersonal skills.
• Familiarity with HR systems and office software.

Responsibilities

• Post job openings and manage applicant tracking.
• Screen and shortlist candidates; schedule interviews.
• Conduct background checks and prepare employment contracts.
• Coordinate new hire orientation and training sessions.
• Maintain accurate employee files, attendance logs, and HR databases.
• Process personnel changes, benefits updates, and documentation.
• Ensure confidentiality and compliance with HR policies and labor laws.
• Main point of contact for employee inquiries.
• Support employee engagement initiatives and internal communication.
• Assist with payroll preparation by tracking attendance and leave.
• Support compliance tasks such as Form I-9 processing and policy updates.

Skills

Organizational skills

Attention to detail

Communication skills

HR systems familiarity

Tools

HR software

Job description

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Job Summary

The Human Resources Assistant provides administrative and operational support across all HR functions. This includes recruitment coordination, onboarding, employee record management, payroll support, and ensuring compliance with company policies and labor regulations.

Essential Functions

Recruitment & Onboarding

• Post job openings and manage applicant tracking.
• Screen and shortlist candidates; schedule interviews.
• Conduct background checks and prepare employment contracts.
• Coordinate new hire orientation and training sessions.

Employee Records & HR Administration

• Maintain accurate employee files, attendance logs, and HR databases.
• Process personnel changes, benefits updates, and documentation.
• Ensure confidentiality and compliance with HR policies and labor laws.

Employee Support & Communication

• Main point of contact for employee inquiries.
• Support employee engagement initiatives and internal communication.

Payroll & Compliance Support

• Assist with payroll preparation by tracking attendance and leave.
• Support compliance tasks such as Form I-9 processing and policy updates.

Skills & Qualifications

• Strong organizational and multitasking abilities.
• High attention to detail, accuracy, and confidentiality.
• Good communication and interpersonal skills.
• Familiarity with HR systems and office software.
• Minimum of 4 years’ experience in Human Resources or Administrative Assistant role