People Operations Specialist

DealerOn; United States; On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401K

Flexible PTO

Parental leave

Holidays

Life Insurance

Voluntary Life Insurance

Disability Insurance

Pet Insurance

FSA Account

Job summary

DealerOn is seeking a People Operations Specialist to facilitate HR processes, act as a liaison between employees, management and vendors, and support the office environment.

Responsibilities include onboarding, maintaining HRIS records, benefits education, administering leaves, supporting recruiting, coordinating events, and advising managers on HR best practices.

Qualifications

• Bachelor’s Degree or equivalent experience.
• 2 years’ experience in human resources, benefits and/or recruiting.
• Excellent attention to detail, written and verbal communication and meeting deadlines.
• Ability to prioritize tasks that change frequently and manage unexpected demands.
• Organized, accurate, thorough, and able to monitor work for quality.
• Interpersonal skills to handle sensitive situations and confidential information.
• Dependable, able to follow instructions and respond well to direction.
• Experience in a fast-paced environment.
• Self-starter.
• HRIS experience. Experience using Rippling strongly preferred.
• Proficient in Excel, Microsoft Word and Outlook.

Responsibilities

• Onboard new hires using HRIS and background screening software, verify I-9 documentation and maintain eligibility documentation.
• Maintain employee files and HRIS records, follow checklists to ensure all tasks are completed accurately.
• Conduct new employee orientation program and educate new hires on benefit offerings, company policies and procedures.
• Assist in projects, such as HR events, benefits open enrollment, employee communications.
• Research, plan and execute all company-wide employee events that excite employees and align with company culture.
• Administer benefit plans, including enrollments, changes, and terminations.
• Process pending benefit notifications and ensure the benefit system is up to date.
• Answer employee benefit questions, resolving benefit issues and identifying new perks and benefits.
• Assist recruiting teams with administrative duties including initiating internal transfer offer letters, submitting request to fill forms for executive level approval.
• Administer leave programs (FMLA, Maternity, Parental, Personal).
• Assist executive‑level staff with administrative duties as needed, such as meeting scheduling.
• Communicate and coordinate building requests to property management.
• Advise hiring managers on human resource best practices.
• Provide support to employees in various HR‑related topics.
• Handle sensitive information and preserve confidentiality with discretion.
• Perform other HR/office tasks as assigned!

Skills

2 years HR experience

Attention to detail

Time management

Organized

Interpersonal skills

Confidentiality

Self-starter

Communication

HRIS experience

Rippling

Excel

Word

Outlook

Education

Bachelor’s Degree or equivalent

Tools

HRIS

Rippling

Excel

Word

Outlook

Job description

About DealerOn

We are an online marketing company providing website and agency services to automotive dealerships across North and South America. We are known for our cutting‑edge products that streamline the car buying process and provide an experience both shoppers and dealers love. Our business model is working: we were recognized on the Inc. 5000 list of fastest growing companies six years in a row, expanding to over 30 manufacturer relationship, and over 5,000 dealer partners. We are proud of what our company has done, and it’s all due to the talented and diverse team we’ve been lucky enough to assemble.

Job Description

The People Operations Specialist is responsible for facilitating human resource processes in the People Department. This role acts as a liaison between employees, management, and vendors to create a positive employee experience, resolve benefits related problems, and HRIS user issues. In addition, this role provides support to the office.

Essential Functions

• Onboard new hires using HRIS and background screening software, verify I-9 documentation and maintain eligibility documentation
• Maintain employee files and HRIS records, follow checklists to ensure all tasks are completed accurately.
• Conduct new employee orientation program and educate new hires on benefit offerings, company policies and procedures
• Assist in projects, such as HR events, benefits open enrollment, employee communications
• Research, plan and execute all company-wide employee events that excite employees and align with company culture
• Administer benefit plans, including enrollments, changes, and terminations
• Process pending benefit notifications and ensure the benefit system is up to date
• Answer employee benefit questions, resolving benefit issues and identifying new perks and benefits
• Assist recruiting teams with administrative duties including initiating internal transfer offer letters, submitting request to fill forms for executive level approval.
• Administer leave programs (FMLA, Maternity, Parental, Personal)
• Assist executive‑level staff with administrative duties as needed, such as meeting scheduling.
• Communicate and coordinate building requests to property management.
• Advise hiring managers on human resource best practices
• Provide support to employees in various HR‑related topics
• Handle sensitive information and preserve confidentiality with discretion
• Perform other HR/office tasks as assigned!

Required Skills/Experience

• Bachelor’s Degree or equivalent experience
• 2 years’ experience in human resources, benefits and/or recruiting required
• Excellent attention to detail, written and verbal communication and meeting deadlines
• Ability to prioritize tasks that change frequently and manage unexpected demands
• Organized, accurate, thorough, and able to monitor work for quality
• Interpersonal skills to handle sensitive situations and confidential information
• Dependable, able to follow instructions and respond well to direction
• Experience in a fast‑paced environment
• Self‑starter
• HRIS experience. Experience using Rippling strongly preferred.
• Proficient in Excel, Microsoft Word and Outlook

This position is open to US residents only.

The targeted salary range for this position is $37,500 - $51,900.

The posted salary range for this position may be adjusted based on job‑related factors permitted by law, such as experience and training; internal pay equity; licensure and certifications; market factors; departmental budgets; and responsibility. Our Talent Acquisition Team will be happy to answer any questions.

Perks And Benefits

Aside from the awesome people you will get to interact with on a daily basis, we offer a number of benefits, including:

• Medical, dental and vision insurance
• Company matched 401K plan
• Flexible PTO + Sick Leave
• 6 weeks paid Parental Leave
• 8 Paid National Holidays
• Company‑paid basic Life Insurance
• Voluntary supplemental Life Insurance
• Voluntary long‑term/short‑term disability insurance
• Voluntary Pet Insurance
• Optional Healthcare/Dependent Care FSA Account

DealerOn is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We also participate in E‑Verify (for more information, click here: E‑Verify Participation and Right to Work). A successful candidate must pass a background check as a condition of joining the team.

The Pay Range For This Role Is

37,500 - 51,900 USD per year (Remote (United States))