People Operations Coordinator: Talent, Onboarding & Culture

Foundation for Individual Rights and Expression; Philadelphia (Philadelphia County); On-site; USD 47,000 - 57,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

Flexible Spending Account (FSA)

Retirement matching

Generous paid time off

Job summary

Foundation for Individual Rights and Expression (FIRE) in Philadelphia, PA, seeks a proactive People Operations Coordinator to support recruiting, onboarding, training logistics, and internal communications. You will collaborate with the Chief People Officer and a broader People Operations team to build an engaging experience for employees and candidates.

Responsibilities include maintaining applicant tracking, coordinating interviews, posting jobs, supporting intern recruitment, and assisting

Qualifications

• Solid understanding of FIRE’s mission and the ability to articulate it to others.
• Strong sense of urgency and follow-through.
• Strong interpersonal skills with the ability to build relationships both internally and externally.
• Excellent time management skills with an ability to multitask and prioritize work.
• A strong attention to detail and problem-solving skills.
• A strong commitment to integrity, professionalism, and accountability when interacting with candidates and employees.
• An ability to work effectively and efficiently in a fast-paced environment.
• Excellent verbal and written communication skills.
• Proficiency with Google Workspace.
• One year of human resources, recruitment, or nonprofit administrative experience is preferred, not required.

Responsibilities

• Maintaining FIRE’s applicant tracking system, ensuring candidate information and job postings remain accurate and up to date.
• Coordinating interview scheduling and candidate communication to ensure a seamless and engaging interview process for full-time hires.
• Assisting with intake meetings with hiring managers as new job opportunities arise to understand hiring needs, timelines, and role requirements.
• Working closely with the Chief People Officer to create job postings and maintain an organized repository of current job descriptions.
• Supporting recruitment efforts by posting and promoting jobs across a variety of platforms, identifying new and effective channels to reach qualified candidates, proactively sourcing candidates, monitoring FIRE’s general application pipeline, and coordinating with external recruiting firms or headhunters as needed. Assisting the Student Development team with the recruitment process for semester intern candidates, as needed.
• Acting as a brand ambassador by representing FIRE at career fairs, as needed.
• Assisting with onboarding sessions for new hires.
• Supporting planning and logistics for internal training programs such as Lunch and Learns, All Hands, and Town Hall meetings.
• Assisting with collecting and summarizing feedback surveys and attendance tracking.
• Assisting with employee engagement initiatives, supporting the holiday party, staff retreat, and employee appreciation gifts.
• Compiling and sending out Weekly FIRE Digest.
• Maintaining FIRE’s organizational chart and staff directory.
• Helping to maintain the organization’s internal website, the FIRE SharePoint.
• Creating and editing the People Ops section of the All Hands Meeting decks and other presentations, as needed.
• Submitting payment requests and processing expense reports as needed for the Chief Operating Officer and the People Operations team.
• Supporting Shopify operations by assisting with inventory management, customer service, order fulfillment, and year-end close processes.
• Assisting with FIRE's general email inbox by responding to inquiries from the public and directing them to the appropriate staff.
• Acting as a backup to the Philadelphia Office Services Manager.
• This position will also perform other support functions for the day-to-day operation of FIRE and will frequently collaborate with other staff members and departments on general duties and specialized projects.
• This position involves a minimal amount of travel. Occasional work on weekends and evenings should be expected.
• The expected start date for this position will be as soon as possible.

Skills

Strong communication

Time management

Interpersonal skills

Multitasking

Attention to detail

Integrity and professionalism

Adaptability

Fast-paced environment

Tools

Google Workspace

Job description

Foundation for Individual Rights and Expression (FIRE) in Philadelphia, PA, seeks a proactive People Operations Coordinator to support recruiting, onboarding, training logistics, and internal communications. You will collaborate with the Chief People Officer and a broader People Operations team to build an engaging experience for employees and candidates.

Responsibilities include maintaining applicant tracking, coordinating interviews, posting jobs, supporting intern recruitment, and assisting