People Operations Coordinator

Glendale Fire Department; Philadelphia (Philadelphia County); On-site; USD 47,000 - 57,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

401(k) matching

Flexible Spending Account

Paid time off

Job summary

FIRE is seeking a proactive People Operations Coordinator to support recruiting, onboarding, development, and internal communications. You will report to FIRE’s Chief People Officer and help create a positive candidate experience while acting as a brand ambassador for FIRE.

This role blends HR administration with employee engagement, working across People Operations and Administrative teams in Philadelphia. Some evenings/weekends and minimal travel may be required.

Qualifications

• Understanding of FIRE’s mission and ability to articulate it.
• Excellent time management and multitasking abilities.
• Strong interpersonal and written communication skills.

Responsibilities

• Maintain applicant tracking system and job postings.
• Coordinate interview scheduling and candidate communications.
• Assist with onboarding, training logistics, and feedback collection.
• Support engagement initiatives and internal communications.
• Handle general admin tasks and travel coordination as needed.

Skills

People Operations

Recruitment

Relationship building

Time management

Attention to detail

Integrity

Multitasking

Communication skills

Google Workspace

Tools

Google Workspace

Job description

This position will be based in Philadelphia, Pennsylvania.

About FIRE

The Foundation for Individual Rights and Expression’s mission is to defend and sustain the individual rights of all Americans to free speech and free thought — the most essential qualities of liberty. FIRE educates Americans about the importance of these inalienable rights, promotes a culture of respect for these rights, and provides the means to preserve them.

Position Description

FIRE is seeking a proactive, self-motivated People Operations Coordinator to join our team! The ideal candidate is someone who is highly organized, comfortable juggling multiple tasks, and enjoys building relationships by serving as a brand ambassador for FIRE. This role is a great opportunity for someone who is eager to support a variety of FIRE’s People Operations team initiatives while helping to create a positive and engaging experience for both employees and candidates.

The People Operations Coordinator will report directly to FIRE’s Chief People Officer and work closely with other members of FIRE’s People Operations and Administrative teams.

The duties for this position include, but are not limited to:

Recruiting

• Maintaining FIRE’s applicant tracking system, ensuring candidate information and job postings remain accurate and up to date.
• Coordinating interview scheduling and candidate communication to ensure a seamless and engaging interview process for full-time hires.
• Assisting with intake meetings with hiring managers as new job opportunities arise to understand hiring needs, timelines, and role requirements.
• Working closely with the Chief People Officer to create job postings and maintain an organized repository of current job descriptions.
• Supporting recruitment efforts by posting and promoting jobs across a variety of platforms, identifying new and effective channels to reach qualified candidates, proactively sourcing candidates, monitoring FIRE’s general application pipeline, and coordinating with external recruiting firms or headhunters as needed. Assisting the Student Development team with the recruitment process for semester intern candidates, as needed.
• Acting as a brand ambassador by representing FIRE at career fairs, as needed.

Learning And Development

• Assisting the Learning and Development Manager with the coordination of onboarding sessions for new hires.
• Supporting the planning and logistics for internal training programs such as Lunch and Learns, All Hands, and Town Hall meetings.
• Assisting the Learning and Development Manager with collecting and summarizing feedback surveys and attendance tracking.

Employee Engagement & Internal Communications

• Assisting with employee engagement initiatives, supporting the holiday party, staff retreat, and employee appreciation gifts.
• Compiling and sending out Weekly FIRE Digest.
• Maintaining FIRE’s organizational chart and staff directory.
• Helping to maintain the organization's internal website, the FIRE SharePoint.
• Creating and editing the People Ops section of the All Hands Meeting decks and other presentations, as needed.

Additional Admin Support

• Submitting payment requests and processing expense reports as needed for the Chief Operating Officer and the People Operations team.
• Supporting Shopify operations by assisting with inventory management, customer service, order fulfillment, and year-end close processes.
• Assisting with FIRE's general email inbox by responding to inquiries from the public and directing them to the appropriate staff.
• Acting as a backup to the Philadelphia Office Services Manager.

This position will also perform other support functions for the day-to-day operation of FIRE and will frequently collaborate with other staff members and departments on general duties and specialized projects.

This position involves a minimal amount of travel. Occasional work on weekends and evenings should be expected.

The expected start date for this position will be as soon as possible.

Qualifications

• Solid understanding of FIRE’s mission and the ability to articulate it to others.
• Strong sense of urgency and follow-through.
• Strong interpersonal skills with the ability to build relationships both internally and externally.
• Excellent time management skills with an ability to multitask and prioritize work.
• A strong attention to detail and problem-solving skills.
• A strong commitment to integrity, professionalism, and accountability when interacting with candidates and employees.
• An ability to work effectively and efficiently in a fast-paced environment.
• Excellent verbal and written communication skills.
• Proficiency with Google Workspace.
• One year of human resources, recruitment, or nonprofit administrative experience is preferred, not required.

Salary and Compensation

The projected salary range for this position is $47,000-$57,000. Compensation within that range will reflect the successful candidate’s experience, skills, and qualifications. FIRE conducts periodic evaluations where employees may receive raises or bonuses for outstanding and excellent work. FIRE also offers a comprehensive benefits package that includes employer-paid comprehensive health, dental, and life insurance for employees; a Section 125 Flexible Spending Account option; matching retirement contributions; and a generous paid time-off plan.

Applicants must be legally authorized to work in the United States.

FIRE is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

As part of FIRE's hiring process, all candidates receiving a conditional offer of employment will be required to undergo a background check as permitted by and in compliance with federal, state and local law.