People Operations Coordinator

Careerscape; Wilmington (DE); Hybrid; USD 68,000 - 92,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401k with employer match

Paid time off

Paid holidays

Hybrid work schedule

Professional development and training

Employee assistance program

Life and disability insurance

Commuter and parking assistance

Job summary

Careerscape is recruiting a People Operations Coordinator to join our HR team in the Wilmington area. You will manage onboarding, maintain employee records, support payroll and benefits, and assist with recruiting logistics while ensuring an exceptional employee experience from day one.

The role requires 2+ years in HR or People Operations, a degree in HR or related field, and strong organizational skills. A hybrid work schedule and access to benefits are provided.

Qualifications

• Associate or bachelor’s degree in HR or related field.
• 2+ years in HR/People Operations or administrative support.
• Familiarity with HRIS and ATS platforms.
• Strong organization and attention to detail.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office or Google Workspace.
• Hybrid work environment experience a plus.

Responsibilities

• Coordinate new hire onboarding including paperwork, orientation scheduling, and system setup
• Maintain accurate and confidential employee records in the HRIS
• Support recruiting logistics such as scheduling interviews and posting job openings
• Respond to employee questions regarding policies, benefits, and HR procedures
• Assist with benefits enrollment and open enrollment administration
• Help process payroll changes such as new hires, terminations, and status updates
• Track and maintain compliance documentation and required certifications
• Organize employee engagement activities and internal communications
• Prepare HR reports and metrics for leadership review
• Support offboarding processes including exit interviews and final documentation

Skills

HRIS familiarity

ATS experience

Organizational skills

Communication skills

Discretion with confidential info

Microsoft Office / Google Workspace

Education

Associate or bachelor’s degree in HR/Business Admin

Tools

Microsoft Office

Google Workspace

Job description

Careerscape is recruiting on behalf of our client, a growing Wilmington-area organization, for a People Operations Coordinator to join their HR team. This is a great opportunity for someone who loves keeping people processes running smoothly, from onboarding new hires to maintaining accurate employee records, and who wants a front-row seat to how a modern HR function operates.

Day to day, you will juggle a mix of administrative precision and people-facing warmth, coordinating interviews, processing paperwork, answering employee questions, and supporting benefits and payroll administration. This role suits someone who is highly organized, discreet with sensitive information, and energized by helping colleagues have a great employee experience from their first day forward.

COMPENSATION

The salary range for this role is $68,000 - $92,000 per year, based on experience and qualifications.

Additional compensation and benefits details will be shared during the hiring process.

Responsibilities

• Coordinate new hire onboarding including paperwork, orientation scheduling, and system setup
• Maintain accurate and confidential employee records in the HRIS
• Support recruiting logistics such as scheduling interviews and posting job openings
• Respond to employee questions regarding policies, benefits, and general HR procedures
• Assist with benefits enrollment and open enrollment administration
• Help process payroll changes such as new hires, terminations, and status updates
• Track and maintain compliance documentation and required certifications
• Organize employee engagement activities and internal communications
• Prepare HR reports and metrics for leadership review
• Support offboarding processes including exit interviews and final documentation

Requirements

• Associate or bachelor's degree in Human Resources, Business Administration, or related field preferred
• Two or more years of experience in an HR, People Operations, or administrative support role
• Familiarity with HRIS platforms and applicant tracking systems
• Strong organizational skills with excellent attention to detail
• Ability to handle confidential information with discretion and professionalism
• Proficiency in Microsoft Office or Google Workspace applications
• Strong written and verbal communication skills
• Comfortable working in a fast-paced, hybrid team environment
• Knowledge of basic employment law and HR compliance practices a plus
• Medical, dental, and vision insurance
• 401k plan with employer match
• Paid time off and paid holidays
• Hybrid work schedule with flexibility
• Professional development and training support
• Employee assistance program
• Life and disability insurance options
• Collaborative and supportive team culture
• Casual dress code
• Commuter and parking assistance

EQUAL OPPORTUNITY STATEMENT

Careerscape and its hiring partners are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status, or any other status protected by applicable law.