People Operations Coordinator

Seabreeze Management Company Inc; Aliso Viejo (CA); On-site; USD 55,000 - 85,000; Full time

Job summary

Seabreeze Management Company Inc is seeking a People Operations Coordinator to support end-to-end HR operations across the employee lifecycle, focusing on administration, systems, compliance, and internal communications.

You will assist with recruiting and onboarding, conduct new hire orientations, provide payroll support, manage benefits communications, and help develop HR analytics dashboards to drive people-first decisions.

Qualifications

• 5+ years of related HR or administrative experience.
• Associate or bachelor’s degree in HR or administration.
• HR certification is a plus.
• Knowledge of federal and multi-state employment laws.
• Proficient with Microsoft Office, Teams, and HRIS systems.

Responsibilities

• Assist with activity across the full employee life cycle.
• Support recruiting and onboarding to deliver a strong new hire experience.
• Conduct new hire orientations and assist with documentation.
• Provide entry-level payroll support as needed.
• Manage and update HR policies and procedures.
• Prepare HR analytics dashboards to inform decisions.

Skills

HR administration

HRIS systems

Microsoft Office Suite

Microsoft Teams

Project management

Communication skills

Attention to detail

Education

Associate or Bachelor's degree in administration or human resources

Tools

HRIS software

Job description

People Operations Coordinator supports end-to-end people operations across the employee lifecycle, with an emphasis on HR administration, systems, compliance, and internal communications.

Responsibilities

• Assist with activity across the full employee life cycle
• Support recruiting and onboarding, helping deliver a strong new hire experience
• Conduct new hire orientations and support initial new hire documentation
• Provide entry-level payroll support as needed
• Run new benefits orientations and help colleagues understand benefits
• Collaborate with the benefits team on benefits administration, enrollments, changes, and communications
• Monitor onboarding and offboarding data for accuracy and reporting consistency
• Manage and track leaves of absence and related compliance requirements for multi-state laws
• Maintain colleague records and support data integrity in HRIS systems
• Support development of internal communications for leadership and colleagues
• Maintain and update the People intranet
• Maintain the HRIS system and support updates
• Support creation of HR analytic dashboards to inform people-first decision making
• Respond to employee engagement inquiries and relevant HR policies and procedures
• Assist with development and enforcement of HR policies and procedures
• Support entry-level employee relations and investigations
• Analyze employee lifecycle processes and recommend continuous improvements
• Coordinate and plan HR initiatives including open enrollment, new business onboarding, and employee recognition
• Support administrative tasks related to safety strategies
• Support administrative tasks for virtual colleagues
• Manage the multi-state DMV pull program
• Support timely processing of invoices for vendor partners
• Develop and support an internal job description repository and updates
• Perform other duties as assigned

Requirements

• 5+ years of related HR or administrative experience, ideally in a fast-paced customer-centric environment
• Associate or bachelor’s degree in administration or human resources
• HR Certification is a plus
• Employee lifecycle experience preferred
• Effective verbal and written communication skills
• Excellent organization and time management
• Strong problem-solving and influencing skillsComfortable making independent decisions and exercising managerial courage
• Working knowledge of HR practices and procedures
• Strong attention to detail and commitment to quality
• Working knowledge of federal and state employment laws in a multi-state environment
• Proficiency with Microsoft Office Suite, Teams, and HRIS systems
• Ability to manage multiple priorities and daily demands
• 2+ years of project management skills
• Strong leadership skills, including providing basic guidance to leaders on people practices