People Operations Coordinator

AI Chopping Block, Inc.; San Francisco, Northern (CA, KY); Hybrid; USD 70,000 - 95,000; Full time

Benefits offered by this job

Equity

US healthcare

Flexible PTO

Paid parental leave

Fertility stipend

401(k)

ML startup exposure

Job summary

Baseten is hiring a People Operations Coordinator in San Francisco to own the onboarding experience for new hires—from signing to Day 1. You’ll coordinate tasks, background checks, I-9s, and travel, while partnering with Mobility for immigration matters. The role is onboarding-focused now and will expand with our evolving employee lifecycle.

You’ll work closely with IT, Workplace, and HRIS systems, supporting day-one access and a smooth start for new teammates in a fast-growing AI startup.

Qualifications

• 2-4 years in a high-volume coordination or operations role.
• Extremely organized and detail-oriented with a get-it-done approach.
• Self-directed and comfortable with ambiguity.
• Extremely clear written communicator.
• Based in San Francisco and able to work in the office 3+ days per week.

Responsibilities

• Own the full onboarding experience for every new hire, including: new hire communication from offer signature through Day 1; ensuring completion of onboarding tasks like background checks, Form I-9s, setting up HRIS profiles, etc; coordinating travel logistics; partnering with the Global Mobility Manager on immigration matters that may affect start dates.
• Support day one and San Franciscoweek one onboarding program, including coordinating with managers and buddies, room booking and coordination of start location
• Partner with IT and Workplace so new hires have the right access, equipment, and desk waiting on day one
• Manage the logistics behind our onboarding platform and manage the day-to-day vendor relationship
• Support more moments in the employee lifecycle as the role evolves, from job changes to location moves and more
• Bring ideas for making the day-to-day run smoother, from automating a task to fixing a clunky step
• Handle sensitive employee information with discretion

Skills

High-volume coordination

Organized

Written communication

Self-directed

Ambiguity tolerance

Tools

HRIS

Onboarding platforms

Job description

ABOUT BASETEN

Baseten powers mission-critical inference for the world's most dynamic AI companies, like Cursor, Notion, OpenEvidence, Abridge, Clay, Gamma, and Writer. By uniting applied AI research, flexible infrastructure, and seamless developer tooling, we enable companies operating at the frontier of AI to bring cutting-edge models into production. We're growing quickly and recently raised our $1.5B Series F, led by Altimeter Capital, Conviction Partners, and Spark Capital. Join us and help build the platform engineers turn to ship AI products.

THE ROLE

We are hiring at a rapid rate, and every one of our new hires deserves a great new hire experience from the moment they sign their offer letter through their entire onboarding journey. As our People Operations Coordinator, you'll own the tactical side of onboarding: collecting and tracking the completion of required documentation, greeting new hires, assisting in running sessions, and keeping the operations of onboarding on track as we grow. The role is heavily onboarding-focused today and will broaden across the employee lifecycle as our new people systems take over more of the routine work. Things change quickly here, and this role will too. This role is based in our San Francisco office.

RESPONSIBILITIES

• Own the full onboarding experience for every new hire, including: new hire communication from offer signature through Day 1; ensuring completion of onboarding tasks like background checks, Form I-9s, setting up HRIS profiles, etc; coordinating travel logistics; partnering with the Global Mobility Manager on immigration matters that may affect start dates

• Support day one and San Franciscoweek one onboarding program, including coordinating with managers and buddies, room booking and coordination of start location

• Partner with IT and Workplace so new hires have the right access, equipment, and desk waiting on day one

• Manage the logistics behind our onboarding platform and manage the day-to-day vendor relationship

• Support more moments in the employee lifecycle as the role evolves, from job changes to location moves and more

• Bring ideas for making the day-to-day run smoother, from automating a task to fixing a clunky step

• Handle sensitive employee information with discretion

REQUIREMENTS

• 2-4 years in a high-volume coordination or operations role - People function preferred

• Extremely organized and detail-oriented, with a tactical, get it done approach, where tasks don't get dropped on your watch

• Self-directed and comfortable with ambiguity

• Extremely clear written communicator

• Based in San Francisco and able to work in the office 3+ days per week

NICE TO HAVE

• Comfortable presenting to groups and facilitating engaging onboarding sessions for new hires as needed

• Experience incorporating AI tools, such as Claude, into workflows, with a strong mindset toward automation and systems integration.

• Experience working with recruiting, HRIS and onboarding platforms and related People systems.

• Strong spreadsheet skills, including comfort working with formulas and organizing complex data.

• Experience at a fast-growing startup

BENEFITS

• Competitive compensation, including meaningful equity

• (U.S. only) 100% coverage of medical, dental, and vision insurance for employee and dependents

• Flexible PTO policy including company wide Winter Break (our offices are closed from Christmas Eve to New Year's Day!)

• Paid parental leave

• Fertility and family-building stipend through Carrot

• (U.S. only) Company-facilitated 401(k)

• Exposure to a variety of ML startups, offering unparalleled learning and networking opportunities.

At Baseten, we are committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

We are an Equal Opportunity Employer and will consider qualified applicants with criminal histories in a manner consistent with applicable law (by example, the requirements of the San Francisco Fair Chance Ordinance, where applicable).