People & Operations Coordinator

Egg Collective; New York (NY); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Health Insurance

401k retirement plan with employer
(eg

Paid holidays

Dental

Vision

Life Insurance

Short-Term Disability

Job summary

Egg Collective is seeking a thoughtful, human-forward People & Operations Coordinator to partner with our Managing Director and run day-to-day HR and admin functions in our Brooklyn-based facility. You will oversee employee data, payroll coordination, policy updates, and benefits administration while upholding our values.

The role blends HR, operations, policy, and culture in a fast-paced environment. You will support leadership, managers, and staff to foster an engaged workplace and ensure

Qualifications

• 3–5 years of experience in HR and/or executive assistant roles, people operations, or office management (experience in a creative or manufacturing setting a plus).
• Familiarity with HR software and payroll platforms (Paychex experience ideal).
• Proficient in GSuite, Dropbox and Slack.
• Working knowledge of New York employment laws and HR best practices.
• Strong written and verbal communication skills.
• Comfort with spreadsheets, shared drives, and digital organization systems.

Responsibilities

• HR Administration: manage employee records, ensure data integrity, and maintain compliance with labor laws.
• Administrative Support: assist leadership with scheduling, research, and internal communications.
• Payroll & Benefits: oversee enrollment, renewals, and time-off tracking.
• Performance & Development: coordinate reviews and maintain job descriptions and org charts.
• Office & Operations: oversee facilities, vendor relations, and recruitment processes.
• Event Planning & Culture: plan staff events and nurture a positive workplace culture.

Skills

HR experience

Executive support

Payroll knowledge

HR policies

Communication

Tools

G Suite

Dropbox

Slack

Paychex

Job description

Egg Collective is seeking a thoughtful, human forward, organized, and relationship-driven People & Operations Coorinator to work closely with our Managing Director and oversee the day-to-day HR and admin functions that keep our teams supported and our spaces running smoothly. This role blends human resources, operations, strategy, policy, and culture, ensuring that every part of the employee experience, from hiring to payroll to community, reflects our company’s values. The ideal candidate thrives in a fast paced / multi-disciplined environment, is curious, empathetic, research forward, extremely thorough and organized, and understands and holds reverence for sensitive information.

The person in this role will work closely with leadership, department managers, and individual team members to maintain systems, uphold compliance, foster a positive engaged workplace and is able and comfortable communicating and meeting all of our team members where they are to assist in the best way possible. This is not a “normal” HR role, we believe deeply that our staff is our biggest asset and we operate from that principle every day.

Essential Functions

HR Administration & Compliance:

- Manage and meticulously organize all employee records, documentation, and data integrity across HR systems.

- Ensure compliance with federal, state, and city labor laws, including required postings and safety regulations.

- Maintain and update company policies and employee handbooks.

- Coordinate with external partners such as PEO teams, insurance brokers, and benefit providers.

- Oversee workers’ compensation, disability, and paid family leave claims.

- Support the executive team with spreadsheet modeling, scenario planning, and research organization; translating policy details and big-picture ideas into structured, data-driven insights.

- Support safety initiatives, including OSHA compliance, organizing quarterly safety meetings, maintaining first aid stations, and overseeing fire safety and emergency preparedness.

Administrative & Strategic Support:

- Anticipate, support, and prepare fast-paced scheduling, briefing materials, and strategic research priorities with leadership. Ensure action items are tracked and closed out.

- Support special projects and strategic initiatives, conducting research and providing recommendations on people-related priorities (policies, culture initiatives, organizational design, operational processes).

- Help translate high-level strategic goals into actionable operational plans.

Payroll & Benefits Administration:

- Oversee and execute weekly payroll including timesheet review and accuracy checks.

- Manage employee benefits enrollment, renewals, and open enrollment periods.

- Track PTO, leaves of absence, and other time-off programs.

- Support year-end reporting and audits.

Performance Management & Employee Development:

- Coordinate review cycles and performance check-ins with managers and employees.

- Maintain up-to-date job descriptions and org chart documentation.

- Support goal-setting, feedback processes, and professional development initiatives.

- Identify opportunities to strengthen communication and collaboration across teams.

Office & Operations Management:

- Oversee general office administration and facility upkeep including cleaning crews and pest control teams.

- Manage office and shop supplies, including kitchen and bathroom stock; monitor inventory levels and place orders as needed.

- Support leadership with special projects, scheduling, and company-wide communications.

- Assist leadership to maintain facilities as well as communicating with vendors and landlords when necessary acting as company liaison.

- Ideate, maintain and update internal operational documentation, processes, and procedures.

- Manage full-cycle recruitment: drafting job descriptions and posting roles, screening applicants, scheduling interviews, and facilitating hiring decisions.

- Partner with hiring managers to refine job descriptions and define hiring needs.

- Draft and distribute offer letters and onboarding documentation.

- Conduct new hire orientations and ensure a smooth transition into the company.

Event Planning, Culture & Employee Experience:

- Manage events at Egg Collective’s Manhattan showroom, including public-facing events and partnerships with external collaborators and vendors, ensuring they align with the company’s voice and values.

- Lead initiatives that build and maintain a positive, engaging workplace culture.

- Support employee recognition programs, milestone celebrations, and life-event gifting.

- Serve as a point of contact for employee questions, feedback, and ideas without bias or reaction.

- Manage travel arrangements, including flights, accommodations, and itineraries ensuring seamless logistics and thoughtful attention to detail.

- Help ensure the company remains a positive, inclusive, and safe workplace for all.

- Contribute to building a culture of appreciation, transparency, and accountability.

Qualities of the Ideal Candidate

- You are empathetic, approachable, curious, deeply organized, with a genuine interest in people and how teams work best. You are interested in progressive policies and researching options on how we can move forward in any given situation.

- You balance discretion and warmth, serving as someone employees trust and leaders rely on.

- Experience with executive assistance is a plus.

- You’re detail-oriented and proactive about building systems that prevent issues before they arise.

- You have a documentation mindset and know when and how to communicate sensitive and sometimes challenging information.

- You have a firm orientation in ethics and social justice.

- You can hold sensitive company and personal information with care and integrity, balancing transparency where it’s needed and privacy where it’s essential.

- You enjoy wearing many hats and find satisfaction in keeping things running smoothly and quietly behind the scenes.

- You genuinely like humans and helping others.

- You communicate clearly, kindly, and professionally.

- You have a sense of curiosity and care about continuous improvement for both processes and people.

Qualifications

- 3–5 years of experience in HR and/or executive assistant roles, people operations, or office management (experience in a creative or manufacturing setting a plus.)

- Familiarity with HR software and payroll platforms (Paychex experience ideal.)

- Proficient in GSuite, Dropbox and Slack.

- Working knowledge of New York employment laws and HR best practices.

- Strong written and verbal communication skills.

- Comfort with spreadsheets, shared drives, and digital organization systems.

Pay and Benefits

- $60,000 - $70,000 / annually commensurate with experience

- Paid Company Holidays

- Health Insurance (subsidized by Egg Collective's $400 / month contribution)

- Retirement Plan (401k) with Employer Match

- Dental (employee paid if elected)

- Vision (employee paid if elected)

- Life Insurance (employee paid if elected)

- Short-Term Disability (Employer paid)

This full-time position operates in-person 5 days/week out of the Egg Collective Manufacturing Facility in the Brooklyn Navy Yard.

About Us