People & Office Operations Coordinator

Runlaminar; Somerville (MA); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Transportation benefit

Health & Wellness benefit

401k with company match

Equity

Job summary

Laminar is hiring a People & Office Operations Coordinator to support day-to-day People and Facilities functions at our Somerville office. You will manage onboarding, office logistics, and vendor relations to ensure smooth operations during growth.

You’ll collaborate with the CEO, CTO, and Ops team, handle expense processing via Ramp, and help coordinate moves and team events. This role is on-site at Greentown Labs and involves light IT-adjacent tasks.

Qualifications

• 2+ years of experience in office administration, HR coordination, or executive/administrative support.
• Able to manage multiple workstreams and coordinate with internal teams.
• Familiarity with Ramp and vendor management tools is a plus.
• Strong judgment and discretion when handling confidential employee information.
• Excellent written and verbal communication; on-site readiness for a physical move.
• Can physically lift up to 30lbs.
• Prior exposure to hardware, lab, or manufacturing environment is a plus.

Responsibilities

• Support the full recruiting cycle: posting roles, interview scheduling, reference checks.
• Own new-hire onboarding logistics — accounts and equipment provisioning, onboarding sessions.
• Represent Laminar at career fairs and events.
• Support offboarding for departing employees, including checklists and access removal.
• Coordinate 30/60/90-day new-hire check-ins and manage renewals for interns and contractors.
• Help plan company culture initiatives and team events.
• Direct employees to Benefits, Employee Handbook, and resources.
• Keep the office stocked, manage supplies, and coordinate with Greentown Labs on maintenance.

Skills

Office administration

HR coordination

Vendor management

Communication skills

Ramp familiarity

Tools

Ramp

Job description

At Laminar, we're leading the charge in physical AI, reshaping process industrials and manufacturing to drive operational efficiency and sustainability for our world’s most foundational industries. Powered by our Laminar AI Co-pilot models and state-of-the‑art sensors, our solutions optimize facility performance across various processes, including process manufacturing, production, water management, energy reduction, and waste minimization. Based at Greentown Labs, North America's premier cleantech innovation community, we're a woman‑founded startup backed by renowned investors like Greycroft, Construct Capital, 2048 Ventures, and Flybridge Capital. Our groundbreaking technologies have earned accolades and adoption from industry giants like Unilever, The Coca‑Cola Company, ABinBev, PepsiCo, Danone, T. Marzetti, and more. We're committed to unlocking untapped data for our customers, empowering them to gain a competitive edge and create Industry 4.0.

Transforming our most foundational sectors of society is hard. Very hard. But we’re building an empire. And empire building is not easy. It’s deeply fulfilling, and you will learn and grow tremendously while driving sustainable impact globally with some of the largest players that make everything we eat, use, and wear. Our culture is to foster extraordinary growth within our teammates. We believe in autonomy, ownership, empowerment, demanding excellence, being mission-driven. We believe in creativity, authenticity, and extraordinary growth. We’re looking for relentless, ambitious, creative, and exceptional people to join our team and build the factory of the future.

As Laminar scales and grows, we are hiring a People & Office Operations Coordinator to support the day-to-day operations of our People and Facilities functions and keep our office running smoothly. This role is central to keeping the company running as we grow — from bringing on new hires and keeping our workspace stocked and organized, to helping manage a major transition in our physical footprint. You'll work closely with the CEO, CTO, Ops team and cross‑functionally with Finance, IT, and Hardware to keep core processes moving.

Hiring, Onboarding, and Employee Experience

• Support the full recruiting cycle: posting roles, assisting with scheduling interviews, and coordinating reference checks
• Own new-hire onboarding logistics — account and equipment provisioning, scheduling onboarding sessions, and ensuring a smooth first‑week experience.
• Representing Laminar at career fairs and events
• Support the offboarding process for departing employees, including checklists, equipment return, and access removal.
• Coordinate 30/60/90‑day new-hire check‑ins and manage contract renewals for interns and contractors.
• Help plan company culture initiatives and team events.
• Pointing employees to employee resources such as Benefits offerings, Employee Handbook, and more.

Office/Lab Upkeep

• Keep the office stocked and running — restock supplies, coordinate with the shared‑space operator (Greentown Labs) on maintenance issues
• Manage keycard/fob access.
• Handle daily logistics: process incoming mail and packages, manage conference room scheduling, tidying the space, and greet and direct visitors.
• Order and manage office essentials — snacks, supplies, and branded materials
• Track membership and facility renewals.
• Monitor and triage the "Ask Ops" channel, relay building and IT notices to the team
• Help plan and order for team lunches, all‑hands meetings, and company gatherings.
• Support light IT‑adjacent tasks like setting up a new hires desk and maintaining a rough equipment inventory.

Expense & Vendor Platform Support (Ramp)

• Support day-to-day administration of Ramp: reconciling receipts and assisting employees with reimbursement requests.
• Submit expense reports for office purchases and process invoices from facilities vendors.
• Help maintain accurate vendor and purchasing records in coordination with Finance.

Office, Lab, & Facilities Transition (Phased Move)

• Support Laminar's phased office relocation/space expansion, partnering with leadership on move logistics, timelines, and mover coordination.
• Coordinate the hardware and equipment move (workstations, lab/hardware equipment) in partnership with the IT and Hardware teams.
• Manage office setup at the new or expanded space — furniture, supplies, signage, and vendor management.
• Serve as an on‑site point of contact for space‑planning updates throughout the transition.

Requirements

• 2+ years of experience in office administration, HR coordination, or executive/administrative support, ideally at a startup or fast‑paced small company.
• Comfortable managing multiple workstreams at once and switching between people‑facing and logistics‑heavy work.
• Familiarity with expense platforms (e.g., Ramp) and general office/vendor management tools is a plus, but not required.
• Strong judgment and discretion when handling confidential employee information.
• Excellent written and verbal communication skills.
• Comfortable working on‑site and hands‑on during a physical office move, including light coordination with movers and vendors.
• Can physically lift up to 30lbs.
• Prior exposure to a hardware, lab, or manufacturing environment is a plus given the hardware relocation component of this role.

Benefits

• Direct impact on product and culture.
• Comprehensive benefits package including Medical, Dental, Vision, Life Insurance, Disability, Transportation benefit, Health and Wellness benefit, and more.
• 401k plan with employer matching
• Equity
• Competitive salary and bonus opportunities.
• Dynamic and inclusive work environment.
• Opportunities for growth and professional development.
• Access to Greentown Labs' extensive network of cleantech startups.

Why You’ll Love it Here

• A front‑row seat at Greentown Labs, North America's largest cleantech innovation hub, in a Somerville neighborhood ranked one of the coolest in the world

• Real recognition: 2026 World Economic Forum Technology Pioneer, Gold 2026 Edison Award, Unilever Startup of the Year, Innovator Awards by both Coca‑Cola and ABInBev, and more

• A team that celebrates together from rooftop lunches, ping pong matches, Lunch & Learns, and regular team events

• Competitive salary, equity, and a 401(k) with company match

• Health, dental, and vision coverage, plus short‑and long‑term disability and life insurance

• Flexible time off and 12 company‑paid holidays

• A conference and learning budget to keep growing your craft

• Greentown Labs membership and a transportation benefit for your commute

Our Interview Process

• Phone screen with Laminar Head of Ops or Recruiter (15‑20 minutes)
• Intro call with Hiring Manager (30 minutes)
• On‑site interview, including short tour of GTL, overview of tech, and interview/presentation with the Hiring Manager and a few team members. Depending on the role, a skills exercise that should take no longer than an hour to prep, would be sent ahead of time. We record your skills exercise to share with any team members who could not join the interview and/or with Founder's ahead of their Founder's Interview. If you are not local, we can conduct this virtual.
• Finalists for Full-Time positions will have a Founder’s Interview in‑person

Final steps

Two professional references are requested, ideally one from your current organization and one who served as your Manager

If an Offer Letter is extended, a Background check is conducted

A recent study from LinkedIn showed that most women apply to jobs only when they meet 100% of the requirements, whereas men will hit the apply button if they hit 60%. Laminar (formerly H2Ok) is committed to building a diverse and inclusive team. So, to the women and nonbinary folks out there feeling unsure if you're a perfect fit, we strongly encourage you to apply! If you're ready to play a key role in scaling a game‑changing company that’s transforming the industrial sector and advancing sustainability, we want to hear from you!