People-First HR Assistant | Onboarding & Support

Hunter Hamilton; Pleasanton (CA); On-site; USD 34,000 - 41,000; Full time

Job summary

Hunter Hamilton is seeking an HR Assistant to join a growing HR team supporting onboarding, offboarding, and employee lifecycle processes. You will be a face of HR for new employees, guiding them through pre-boarding, orientations, and HR policies in a collaborative, employee-owned organization.

The role offers exposure to I-9 compliance, background checks, HR communications, data integrity, and a variety of administrative duties.

Qualifications

• High school diploma required; college degree or HR certification preferred.
• 2-3 years of HR experience preferred.
• Experience working in a corporate environment is strongly preferred.
• Strong written and verbal communication skills.
• Excellent organizational and attention-to-detail skills.
• Strong Microsoft Office skills and comfort learning new technology.
• Experience with HRIS systems is helpful; Oracle is a plus but not required.

Responsibilities

• Coordinate pre-boarding, onboarding, and offboarding activities.
• Coordinate with managers and new hires to ensure a smooth start.
• Conduct new hire orientations and provide employees with information about company policies and expectations.
• Assist employees with new hire paperwork.
• Prepare and route personnel action forms.
• Coordinate exit procedures and exit interviews.
• Serve as a trusted point of contact for employees and managers.
• Respond to questions and help employees navigate HR processes.
• Maintain accurate employee information in HR systems and databases.
• Support HR reporting, payroll, benefits, compliance, and other HR processes.
• Assist with HR correspondence and documentation, including leave-related communications, performance improvement documentation, exit information, and job descriptions.
• Process and audit I-9 documentation for accuracy.
• Follow up on corrections and missing information.
• Support E-Verify processes and compliance requirements.
• Help train administrative personnel on I-9, E-Verify, and related HR processes.
• Coordinate background check processes for applicable projects.
• Support specialized background-check and badging requirements.
• Assist with reports and documentation associated with these processes.
• Assist with emergency planning, evacuations, drills, and CPR training coordination.
• Support employee communications during special circumstances and leave processes.

Skills

Strong written & verbal communication

Organizational skills

Microsoft Office proficiency

Adaptable to new technology

HRIS experience helpful

Education

High school diploma

College degree or HR certification preferred

Tools

Microsoft Office

HRIS (Oracle)

Job description

Hunter Hamilton is seeking an HR Assistant to join a growing HR team supporting onboarding, offboarding, and employee lifecycle processes. You will be a face of HR for new employees, guiding them through pre-boarding, orientations, and HR policies in a collaborative, employee-owned organization.

The role offers exposure to I-9 compliance, background checks, HR communications, data integrity, and a variety of administrative duties.