HR Assistant

Staffmark Group; Pleasanton (CA); Hybrid; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Retirement plan

Job summary

Hunter Hamilton is hiring an HR Assistant to ensure a positive, well-supported employee experience from onboarding through offboarding. You’ll manage pre-boarding, orientations, and HR documentation, serving as a trusted contact for employees and managers.

The role emphasizes HR data integrity, I-9 compliance, and cross‑functional collaboration within a fast‑paced environment. The position may transition to a hybrid work schedule with some remote days.

Qualifications

• High school diploma required; college degree or HR certification preferred.
• 2–3 years of HR experience preferred.
• Experience in a corporate environment is strongly preferred.
• Strong written and verbal communication skills.
• Excellent organizational and attention‑to‑detail skills.
• Experience with HRIS systems is helpful; Oracle is a plus.

Responsibilities

• Coordinate pre-boarding, onboarding, and offboarding activities.
• Coordinate with managers and new hires for a smooth start.
• Conduct new hire orientations and provide policy information.
• Assist with new hire paperwork and personnel action forms.
• Coordinate exit procedures and exit interviews.
• Serve as a trusted point of contact for employees and managers.
• Respond to questions and help navigate HR processes.
• Maintain accurate employee information in HR systems and databases.
• Support HR reporting, payroll, benefits, compliance, and other HR processes.
• Assist with HR correspondence and documentation (leave communications, performance docs, job descriptions).
• Process and audit I-9 documentation; support E‑Verify and compliance.

Skills

Communication

Organization

Discretion

Attention to detail

Education

High school diploma

HR certification (preferred)

Tools

Microsoft Office

HRIS systems

Oracle (experience)

Job description

Why You’ll Love This Opportunity

• Be the face of HR: You’ll play a highly visible, people-facing role and be one of the first HR contacts for new employees.
• Make an immediate impact: You’ll help employees successfully navigate onboarding, orientations, HR processes, and questions throughout their employment.
• Gain broad HR experience: This position touches onboarding, I-9s, employee data, background checks, HR communications, compliance, and administrative processes.
• Join a collaborative HR team: You’ll work alongside an established HR team of approximately eight professionals.
• Work for an employee-owned organization: The company operates under an Employee Stock Ownership Plan (ESOP), giving employees a meaningful connection to the organization’s long-term success.
• Keep learning: The environment encourages technical curiosity, professional development, and learning new systems and processes.
• Enjoy a professional but approachable culture: The office environment is business casual and includes a game room with ping pong and arcade games.

What You’ll Do

As an HR Assistant, you’ll help ensure employees have a positive and well-supported experience from the moment they join the organization through the end of their employment.

Employee Onboarding & Offboarding

• Coordinate pre‑boarding, onboarding, and offboarding activities.
• Coordinate with managers and new hires to ensure a smooth start.
• Conduct new hire orientations and provide employees with information about company policies and expectations.
• Assist employees with new hire paperwork.
• Prepare and route personnel action forms.
• Coordinate exit procedures and exit interviews.

Employee Support & HR Partnership

• Serve as a trusted point of contact for employees and managers.
• Respond to questions and help employees navigate HR processes.
• Build positive relationships throughout the organization.
• Partner with the HR team to ensure employees receive timely, accurate information.

HR Administration & Data Integrity

• Maintain accurate employee information in HR systems and databases.
• Review and validate employee records and documentation.
• Support HR reporting, payroll, benefits, compliance, and other HR processes.
• Assist with HR correspondence and documentation, including leave‑related communications, performance improvement documentation, exit information, and job descriptions.

I‑9 & Compliance

• Process and audit I‑9 documentation for accuracy.
• Follow up on corrections and missing information.
• Support E‑Verify processes and compliance requirements.
• Help train administrative personnel on I‑9, E‑Verify, and related HR processes.

Background Checks & Special Projects

• Coordinate background check processes for applicable projects.
• Support specialized background‑check and badging requirements.
• Assist with reports and documentation associated with these processes.

Emergency & Employee Support

• Assist with emergency planning, evacuations, drills, and CPR training coordination.
• Support employee communications during special circumstances and leave processes.

What We’re Looking For

The ideal candidate is personable, highly organized, accountable, and comfortable working with people at all levels of an organization.

You’ll be successful in this role if you:

• Enjoy interacting with people and naturally make others feel comfortable.
• Are confident serving as a representative of HR and welcoming new employees to the organization.
• Have exceptional attention to detail and routinely double‑ and triple‑check your work.
• Take ownership when something goes wrong rather than looking for someone else to blame.
• Communicate clearly and honestly about what you know— and what you don’t.
• Can handle confidential information with discretion and professionalism.
• Are comfortable working in a fast‑paced environment with changing priorities.
• Are proactive and willing to figure things out independently.
• Have strong emotional intelligence and self‑awareness.
• Enjoy learning new technology, systems, and processes.
• Can build authentic relationships with employees, managers, and colleagues.

Qualifications

• High school diploma required; college degree or HR certification preferred.
• 2‑3 years of HR experience preferred.
• Experience working in a corporate environment is strongly preferred.
• Strong written and verbal communication skills.
• Excellent organizational and attention‑to‑detail skills.
• Strong Microsoft Office skills and comfort learning new technology.
• Experience with HRIS systems is helpful; experience with Oracle is a plus but not required.
• Ability to learn new systems quickly is important.

Work Schedule

The initial schedule is Monday through Friday, generally 8:00 AM-5:00 PM with a one‑hour lunch, with some flexibility around the lunch period of an hour or 30 minutes.

As the position transitions to a direct‑hire arrangement, the anticipated schedule may move to a hybrid structure of approximately four days onsite and one day remote, with some flexibility, based on business needs.

Occasional overtime may be required.

Compensation & Opportunity

-$25-$30 per hour, with some flexibility depending on experience and qualifications.

This is initially a temporary opportunity with the potential to become temp-to-hire, depending on business needs and available budget.

The company has been established for decades and has grown into one of the larger organizations in its industry, providing exposure to complex projects and a broad professional environment.

Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance.

About Us

Hunter Hamilton is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Hunter Hamilton offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Hunter Hamilton is an E‑Verify employer.