People & Culture Coordinator — Exec Support & Events

NBCUniversal; California; Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

401(k)

Paid leave

Job summary

NBCUniversal is seeking an adaptable Administrative/Executive Support professional to assist the People & Culture team in day-to-day operations. You will support multiple executives, coordinate calendars, travel, and meeting materials while ensuring a smooth office environment.

You will help with onboarding, team events, and office logistics, partnering with a dynamic, inclusive culture. Hybrid schedule with benefits and growth opportunities at NBCUniversal.

Qualifications

• 1+ years of experience in a professional work setting, Human Resources, Business Administration or related field.
• Proficient with Microsoft Office and can intuitively navigate various systems platforms.
• Extremely flexible and able to shift priorities as needed and manage multiple priorities at a time.
• Ability to perform light lifting as needed.
• Flexible and available to work evenings and weekends based on event needs.

Responsibilities

• Provide administrative support to People & Culture Executives including calendar management, meeting coordination, set-up and gathering of meeting materials, while managing multiple scheduling priorities
• Manage T&E and P-Card expense reconciliation, and coordinate travel arrangements
• Provide additional administrative support as needed
• Ensure that the amenities, equipment and supplies for the team are fully stocked and operational, requesting service/maintenance as needed
• Serve as a subject matter expert on processes, resources and facilities requirements, providing support to team members as needed (i.e. mailroom, deliveries, etc.)
• Support the onboarding experience for new People & Culture team members by scheduling meet and greets, helping them assimilate into the office, and ensuring they are set up properly for their role
• Coordinate logistics and activities for the People & Culture Team (i.e. appreciation events, offsites, birthdays and meetings, etc.)
• Assist the People Experience Team in setting up and executing Universal Entertainment events as needed
• Process invoices and reconcile purchasing card associated with events

Skills

Calendar management

Multitasking

Office software proficiency

Communication skills

Time management

Tools

Microsoft Office Suite

Job description

NBCUniversal is seeking an adaptable Administrative/Executive Support professional to assist the People & Culture team in day-to-day operations. You will support multiple executives, coordinate calendars, travel, and meeting materials while ensuring a smooth office environment.

You will help with onboarding, team events, and office logistics, partnering with a dynamic, inclusive culture. Hybrid schedule with benefits and growth opportunities at NBCUniversal.