Coordinator, People & Culture

NBCUniversal; California; Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

401(k)

Paid leave

Job summary

NBCUniversal is seeking an adaptable Administrative/Executive Support professional to assist the People & Culture team in day-to-day operations. You will support multiple executives, coordinate calendars, travel, and meeting materials while ensuring a smooth office environment.

You will help with onboarding, team events, and office logistics, partnering with a dynamic, inclusive culture. Hybrid schedule with benefits and growth opportunities at NBCUniversal.

Qualifications

• 1+ years of experience in a professional work setting, Human Resources, Business Administration or related field.
• Proficient with Microsoft Office and can intuitively navigate various systems platforms.
• Extremely flexible and able to shift priorities as needed and manage multiple priorities at a time.
• Ability to perform light lifting as needed.
• Flexible and available to work evenings and weekends based on event needs.

Responsibilities

• Provide administrative support to People & Culture Executives including calendar management, meeting coordination, set-up and gathering of meeting materials, while managing multiple scheduling priorities
• Manage T&E and P-Card expense reconciliation, and coordinate travel arrangements
• Provide additional administrative support as needed
• Ensure that the amenities, equipment and supplies for the team are fully stocked and operational, requesting service/maintenance as needed
• Serve as a subject matter expert on processes, resources and facilities requirements, providing support to team members as needed (i.e. mailroom, deliveries, etc.)
• Support the onboarding experience for new People & Culture team members by scheduling meet and greets, helping them assimilate into the office, and ensuring they are set up properly for their role
• Coordinate logistics and activities for the People & Culture Team (i.e. appreciation events, offsites, birthdays and meetings, etc.)
• Assist the People Experience Team in setting up and executing Universal Entertainment events as needed
• Process invoices and reconcile purchasing card associated with events

Skills

Calendar management

Multitasking

Office software proficiency

Communication skills

Time management

Tools

Microsoft Office Suite

Job description

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Job Description

The Universal Entertainment People & Culture team at NBCUniversal is committed to providing the best partnership and service to our business, creating a diverse, equitable, and inclusive culture, and continuing a supportive and collaborative team dynamic.

This role will support the day-to-day operations of the team supporting multiple executives, ensuring an effective office environment and assisting with employee events and special projects as needed.

Executive Support

• Provide administrative support to People & Culture Executives including calendar management, meeting coordination, set-up and gathering of meeting materials, while managing multiple scheduling priorities
• Manage T&E and P-Card expense reconciliation, and coordinate travel arrangements
• Provide additional administrative support as needed

Team Support

• Ensure that the amenities, equipment and supplies for the team are fully stocked and operational, requesting service/maintenance as needed
• Serve as a subject matter expert on processes, resources and facilities requirements, providing support to team members as needed (i.e. mailroom, deliveries, etc.)
• Support the onboarding experience for new People & Culture team members by scheduling meet and greets, helping them assimilate into the office, and ensuring they are set up properly for their role
• Coordinate logistics and activities for the People & Culture Team (i.e. appreciation events, offsites, birthdays and meetings, etc.)

Program Support

• Assist the People Experience Team in setting up and executing Universal Entertainment events as needed
• Process invoices and reconcile purchasing card associated with events

Qualifications

Here you'll need:

• 1+ years of experience in a professional work setting, Human Resources, Business Administration or related field
• Proficient with Microsoft Office and can intuitively navigate various systems platforms
• Extremely flexible and able to shift priorities as needed and manage multiple priorities at a time
• Ability to perform light lifting as needed
• Flexible and available to work evenings and weekends based on event needs

What we'll look for:

• Prior administrative or office management experience preferred
• Service minded with a people first mindset
• Solid written and verbal communication skills
• Proven relationship-building skills with the ability to collaborate effectively across all levels of the organization
• Resourceful problem-solver with the ability to navigate a complex environment, gather information, and resolve issues efficiently
• Self-motivated and able to work independently in a fast-paced environment

Hybrid:

This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $55,000 – $65,000

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [e-mail].