Coordinator, Corporate Events

NBCUniversal; New York (NY); Hybrid; USD 55,000 - 66,000; Full time

Benefits offered by this job

Medical benefits

Dental and vision

401(k) plan

Tuition reimbursement

Employee discounts

Job summary

NBCUniversal's Corporate Events Department in New York produces high-impact experiences for VIP clients and C-suite executives, delivering seamless events from intimate dinners to large-scale programs.

The Corporate Events Coordinator will manage guest communications, travel logistics, registration issues, vendor setup, and on-site support, reporting to a SVP. Proficiency with Outlook, Excel, PowerPoint, and Teams is required, with flexibility for travel and evenings.

Qualifications

• Bachelor’s degree or related work experience.
• 0–2 years in events, hospitality, entertainment or related field.
• Excellent written and verbal communication skills.

Responsibilities

• Serve as primary guest communication liaison; coordinate travel and answer attendee questions.
• Manage invitation/RSVPs and maintain guest lists for multiple events.
• Assist in the production of digital and print event collateral.
• Research venues, hotels, activities, transportation, gifting, merchandise, etc.
• Provide on-site support for NYC events and travel to events outside NYC as needed.
• Track domestic and international shipments for events; liaise with couriers to resolve delivery issues.
• Coordinate team shipping of supplies and materials for upcoming events.

Skills

Communication skills

Organizational skills

Proactive problem solving

Education

Bachelor's degree or related work experience

Tools

Outlook

Excel

PowerPoint

Registration platforms

Microsoft Teams

Job description

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Job Description

NBCUniversal’s Corporate Events Department produces high impact experiences for clients and C-suite executives across some of the most recognized brands in media and entertainment – from marquee tentpole events and events that support corporate initiatives, to brand activations and large-scale client programs.

The Corporate Events Coordinator will serve as a key point of contact for VIP hospitality, interfacing directly with clients and C-Suite executives. This role will support the Corporate Events team in planning client and internal events ranging from intimate dinners to large-scale programs. The role will also encompass a range of administrative functions that support the department’s SVP, and the team’s day-to-day operations. A strong command of registration platforms and a strong focus on guest communications are essential to this position. This position reports to a Manager in the Corporate Events Department.

Job Duties

Event Support

• Serve as the primary guest communication liaison with event attendees: coordinating travel arrangements, answering attendee questions, troubleshooting event registration issues
• Manage event invitation/RSVP process and maintain guests lists across multiple simultaneous events
• Assist in the production of digital and print event collateral
• Conduct research for upcoming events: venues, hotels, activities, transportation companies, gifting, merchandise, etc.
• Serve as additional on-site support for local NYC events, and travel to events outside NYC as needed
• Track extensive list of domestic and international shipments for events; liaise with FedEx and other couriers to resolve delivery issues
• Help coordinate team shipping of supplies and materials for upcoming events, including unpacking and restocking upon return

Administrative Support (SVP and Department)

• Provide administrative support to the SVP - including calendar management, travel arrangements and corporate card/p-card reconciliation
• Oversee team’s p-card for event air travel, reviewing and approving all team members’ individual p-card charges
• Set up new vendors in company’s financial database and submit invoices for wire/check payments
• Manage department’s events calendar and team travel/PTO schedules
• Manage the inventory and use of iPads/iPods for events, and keep Spotify playlists current
• Organize and maintain department closets and event supply inventory
• Restock office supplies on an ongoing basis, or when team members request: printer ink, FedEx shipping supplies, name place cards, etc.
• Assist with onboarding new team members: equipment ordering and setup, providing access to all necessary NBCU portals and websites
• Train and help mentor the Corporate Events Page(s)

Qualifications

Basic Requirements

• Bachelor’s degree or related work experience
• 0-2 years of experience in events, hospitality, entertainment or related field

Desired Characteristics

• Excellent written and verbal communication skills
• Proactive, solutions-oriented, and detail-oriented
• Thrive in a fast-paced, high-volume environment where priorities can shift quickly
• Strong organizational skills with the ability to manage multiple projects simultaneously under tight deadlines
• Reliable and flexible team player
• Proficient in Outlook, Excel, PowerPoint and registration platforms
• Experience booking both hybrid and virtual meetings on Microsoft Teams
• Stays current on trends across food and beverage, hospitality, premiums, restaurants, entertainment, sports, etc.

Additional Requirements

• Must be willing to work in New York, NY
• Must be willing to travel up to 40%
• Must be able to work flexible hours, including evenings, weekends and holidays based on event schedule

This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $55,000 - $66,000

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [e-mail].