People & Culture Coordinator

JCFS Duman Opportunity Center; Chicago (IL); On-site; USD 44,000 - 60,000; Full time

Job summary

An established industry player is seeking a People & Culture Coordinator to enhance their team. This role involves supporting the Chief People & Culture Officer and various HR functions, ensuring smooth operations and fostering a positive workplace culture. You'll engage in diverse tasks, from administrative duties to talent acquisition, while promoting continuous improvement in processes. The ideal candidate will possess strong interpersonal and organizational skills, thrive in a fast-paced environment, and be committed to delivering exceptional service. Join this dynamic organization and contribute to meaningful HR initiatives that make a difference.

Benefits

Paid Time Off

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with Match

Tuition Reimbursement

Paid Parental Leave

Professional Training

Qualifications

• Minimum two years’ experience in HR or administrative support.
• Proficient in Microsoft Office applications.

Responsibilities

• Support day-to-day operations within the People & Culture Department.
• Facilitate job postings and manage the onboarding process.

Skills

Interpersonal Skills

Customer Service Skills

Organizational Skills

Problem-Solving Skills

Time Management Skills

Communication Skills

Attention to Detail

Decision Making

Education

Some college coursework

Tools

Microsoft Office

UKG or other HRIS systems

Job description

JCFS Central Office 230
JCFS Central Office
230 W. Monroe, Suite 1100
Chicago, IL 60606, USA

The People & Culture Coordinator provides support to the Chief People & Culture Officer (CPCO) and various functions within the People & Culture Department including day-to-day operations.

Knowledge, Skills, Abilities And Other Characteristics:

• Performs various administrative duties that support the CPCO and others within the People & Culture/Human Resources functions
• Performs departmental projects, and day-to-day operational needs
• Assists in ongoing process improvements/efficiencies, working with supervisor and appropriate team members to develop and execute improvements.
• Supports the employee recognition program
• Completes weekly, semi-monthly and monthly benefit invoice remittance processes
• Works closely with People, Benefits & Culture Coordinator and, as needed, Payroll, to ensure accuracy of benefit invoice remittance process, including resolving identified discrepancies
• Maintains strong understanding and knowledge of various benefits offered by JCFS

Talent Acquisition

• Assist in facilitating job posting in applicant tracking system and third-party job boards, maintaining accurate job postings based on agency needs.
• Manage onboarding process including, but not limited to, preparation of offer letters, communicating pre-employment requirements to candidates and ensuring requirements are completed prior to start date and completing background checks.
• Communicate with all parties involved in the recruitment and onboarding processes, responding to inquiries in a timely manner, and proactively communicating to candidates throughout the onboarding process.
• Conduct reference checks, as needed
• Performs other duties as assigned
• Superior interpersonal and customer service skills for both internal and external customers
• Develop strong, collaborative working relationships with team members and employees
• Ability to work in a fast-paced environment, problem-solve and multi-task
• Superior organizational skills with keen attention to detail
• Consistently executes job duties accurately and with strong attention to detail
• Ability to communicate effectively with strong verbal and written communication skills
• Self-starter with excellent time management skills, capable of prioritizing, planning, and managing competing demands in a strategic and thoughtful manner with a proven ability to meet deadlines.
• Demonstrates an orientation towards continuous quality and process improvement
• Results driven with ability to demonstrate/quantify success relative to goals
• Working understanding of human resources principles, practices, and procedures
• Maintain confidentiality of sensitive information including but not limited to personal identifiable information, and information protected under HIPAA
• Represent JCFS and its programs in a positive manner to both internal and external contacts
• Decision Making Authority: Uses own judgment for routine decisions and discusses complex decisions with supervisor. Makes decisions within the scope of current policies and procedures. Obtains approval for deviation in procedure.

Minimum Qualifications:

• Some college coursework completed, minimum two years’ related experience in human resources or administrative support
• Proficient in Microsoft Office (Word, Excel, and PowerPoint).

Ensure agency compliance with applicable federal, state, and local laws as well as requirements by entities that oversee agency programs, accreditation, and licensure.

Preferred Qualifications:

• Experience working with UKG or other HRIS systems
• Familiarity with health insurances, life insurances, and retirement savings benefits
• Two years providing support to a Director level or above.
• Three years' experience in a human resources department supporting recruitment or human resources operations.
• Ability to grasp foundational laws and best practices related to human resources.
• PHR or SHRM certified
• Ability to visit locations which may or may not be accessible by public transportation in the Chicago Metropolitan area; reliable method of travel needed.
• Experience with health services and/or non-profit environment

What you’ll love about us:

• Time off: Paid time off varies by position - includes vacation days, sick days, paid federal holidays, and paid Jewish holidays.
• Benefit eligibility begins when working full time including Medical, dental, and vision insurance. 401(k) with base contribution and match. Additional health and wellness benefits, financial benefits, professional training, tuition reimbursement, 6 weeks paid parental leave, and much more.
• Compensation: The minimum compensation for this position is starting at $44,000 annually. Final compensation will be determined based on experience.

*Must be legally authorized to work in the United States without sponsorship*.

JCFS is an Equal Opportunity Employer/Minority/Female/Disability/Veteran. JCFS provides a reasonable accommodation to those who need assistance in completing this application.