People & Culture Coordinator (Administrative & Benefits)

JCFS Chicago; Chicago (IL); On-site; USD 44,000 - 60,000; Full time

Job summary

An established industry player is seeking an Administrative Support professional to join their dynamic team. In this role, you will provide essential support to the People & Culture functions, ensuring smooth operations and compliance. You will manage invoicing processes, assist in employee recognition programs, and contribute to process improvements. This position offers a competitive starting salary and a comprehensive benefits package, including medical, dental, and tuition reimbursement. If you are self-motivated, adaptable, and committed to excellence, this opportunity is perfect for you!

Benefits

Paid Time Off

Medical Benefits

Dental Benefits

Vision Benefits

401(k) Plan

Wellness Programs

Tuition Reimbursement

Parental Leave

Qualifications

• At least two years of HR or administrative support experience.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).

Responsibilities

• Performing administrative duties supporting HR functions.
• Preparing departmental invoicing for accounting.
• Assisting in process improvements and efficiencies.

Skills

Interpersonal Skills

Customer Service Skills

Organizational Skills

Time Management

Problem-Solving

Communication Skills

Education

Some College Coursework

Tools

Microsoft Office

UKG or similar HRIS

Job description

Administrative Support

Responsibilities include:

• Performing administrative duties supporting the CPCO and the People & Culture/Human Resources functions
• Preparing departmental invoicing for accounting
• Handling departmental projects and daily operational needs
• Supporting compliance, including internal audit preparations
• Assisting in process improvements and efficiencies with the team
• Supporting the employee recognition program

Benefits

• Managing benefit invoice remittance processes weekly, semi-monthly, and monthly
• Coordinating with the People, Benefits & Culture Coordinator and Payroll to ensure accuracy and resolve discrepancies
• Maintaining knowledge of JCFS benefits

Traits

• Excellent interpersonal and customer service skills
• Ability to build collaborative relationships
• Adaptability to a fast-paced environment, problem-solving, multi-tasking
• Strong organizational skills and attention to detail
• Effective communication skills
• Self-motivated with good time management and prioritization skills
• Commitment to continuous improvement
• Results-oriented with measurable success
• Understanding of HR principles and confidentiality

Decision-Making Authority

• Making routine decisions independently, discussing complex ones with supervisor
• Operating within policies, seeking approval for deviations

Key Interactions

• Internal staff, candidates, external agencies

Minimum Qualifications

• Some college coursework completed, at least two years of HR or administrative support experience
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)

Preferred Qualifications

• Experience with UKG or similar HRIS systems
• Knowledge of health, life, and retirement benefits
• Support experience at the Director level or above
• Three years in HR supporting recruitment or operations
• Foundational HR laws and practices knowledge
• PHR or SHRM certification
• Reliable transportation within Chicago area
• Experience in health services or non-profit sectors

What You’ll Love About Us

• Paid time off including vacation, sick days, and holidays
• Benefits starting from full-time employment: medical, dental, vision, 401(k), wellness, tuition reimbursement, parental leave, and more
• Starting salary at $44,000 annually, commensurate with experience

*Must be legally authorized to work in the United States without sponsorship.*

Visit us at http://www.jcfs.org

JCFS Chicago is an Equal Opportunity Employer. We provide accommodations for applicants with disabilities. We serve a diverse community and are accredited by COA, a charter member of CWLA, and licensed by DCFS.