People & Culture Coordinator

Metagenics, Inc.; Aliso Viejo (CA); Hybrid; USD 55,000 - 64,000; Full time

Job summary

An established industry player is seeking a dedicated HR Coordinator to support various HR functions, including administration, onboarding, and compliance. This role involves responding to employee inquiries, managing records, and assisting with talent acquisition. The ideal candidate will possess strong communication skills, a keen attention to detail, and a commitment to maintaining confidentiality. Join a vibrant team that values personal growth and a people-first culture, where your contributions will help foster a supportive workplace environment. If you're passionate about HR and eager to make a positive impact, this opportunity is perfect for you.

Benefits

Medical, dental, vision

401k + employer matching

Vacation and Sick Time

Peer to peer recognition programs

Quarterly product allowance

Product discount

Emergency evacuation time off

2 Volunteer Days off per year

11 paid company holidays

1 Floating holiday for birthday

Qualifications

• 2+ years of relevant HR experience required, including data entry.
• Ability to maintain confidentiality and provide excellent customer service.

Responsibilities

• Respond to employee questions regarding benefits and payroll.
• Coordinate new hire onboarding and assist with payroll activities.

Skills

Personal/Communication Skills

Strong business acumen

Excellent verbal and written communication skills

Strong organizational skills

Attention to detail

Problem solving abilities

Ability to multi-task

Service oriented

Education

Bachelor’s degree

Tools

Microsoft Windows

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

About Metagenics

Metagenics believes in helping people live happier, healthier lives by realizing their genetic potential. It’s why, when we defined Metagenics’ Mission, Values, and Vision, we started with our company’s own DNA. United by purpose and core values (Integrity, Authenticity, Respect, Diversity & Inclusion and Healthy & Happiness) the Metagenics’ team is dedicated to providing effective nutritional products and solutions, for healthcare professionals.

People Culture First We believe the way we do business is as important as the business we do; that a company in the nourishment business should nourish its people, too. So, we incorporated healthy, sustainable care into every dimension of our culture. Our diverse and expansive team are a prime example of the power of a people-first approach. We know first-hand, when an organization prioritizes internal growth and fosters empathy, its people come together to set an example of what the world can become.

The Role

The individual in this role will serve as a visible representative for administrative matters for Human Resources, including fielding employee inquiries, managing employee records and data, and supporting HR projects and processes. The individual in this role must exhibit a high level of professionalism and demonstrate discretion with confidential and sensitive information. The HR Coordinator must be able to multi-task, providing excellent customer service to employees and HR staff while also contributing to HR projects.

Key Responsibilities

General Administration:

1. Responds to employee questions regarding benefits, payroll, policies and procedures
2. Ensures appropriate approvals for personnel change requests and enters information into HR systems
3. Responds to requests for employment verifications
4. Creates and maintains employee personnel files in HRIS
5. Assists with maintaining organization charts and headcount updates
6. Assists with releasing announcements, updating pictures and documents and other HR content on the company intranet
7. Tracks and processes MetaThanks awards and other employee recognition programs
8. Organizes HR department files and materials, new hire inventory, and supplies as needed
9. Assist with scheduling exit interviews and coordinates off-boarding notices and documents and action items as needed
10. Provides general administrative support to the HR department

Onboarding:

1. Coordinates background checks, drug screens, new hire paperwork, and I-9 verification
2. Coordinates new hire on-boarding process from file creation to orientation
3. Prepare materials and oversee new hire orientation
4. Conducts new hire check-in sessions to include providing company policy and benefits overview and insuring proper completion of new hire paperwork
5. Oversee the onboarding survey for new hires and conduct quarterly

Talent Acquisition:

1. Provide TA support as needed (job posting in ATS, offer letter creation, PCF creation, etc.)

Compliance and Reporting:

1. Ensure compliance with all federal, state, and local employment laws and regulations
2. Prepare HR reports and metrics as required, providing insights and analysis to support decision-making

Payroll Support:

1. Assist payroll activities and reporting
2. Assist with cutting final paychecks as needed
3. Assist payroll and HR audits as needed

HR Team and Project support:

1. Oversee PO’s and invoice processing
2. Support Team Thrive and employee engagement activities
3. Support ongoing HR projects such as and not limited to: SharePoint updates, policy assignments where applicable, process improvements, summer internship program, data clean up in HRIS, data management in HRIS, etc.

Basic Requirements

Experience/Training/Education:

1. Bachelor’s degree is required
2. 2+ years of relevant HR experience required, including data entry, and supporting other HR functions
3. Previous recruiting experience required

Knowledge of:

1. Microsoft Windows, Microsoft Word, Excel and PowerPoint

Skills/Abilities:

1. Personal/Communication Skills
2. Strong business acumen
3. High energy level, comfortable performing multifaceted projects in conjunction with day-to-day activities
4. Superior interpersonal abilities. Ability to get along with diverse personalities, tactful, mature, flexible
5. Strategic thinker
6. Good reasoning and problem solving abilities
7. Excellent verbal and written communication skills
8. Resourceful, well organized and able to multi-task
9. Motivated to maintain a high level of professionalism
10. Must be service oriented and able to maintain confidentiality
11. Strong organizational skills
12. Attention to detail
13. Strong analytical ability

Mathematical Skills:

1. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Reasoning Skills:

1. Ability to understand and carry out instructions furnished in written, verbal, or diagram form.
2. Attention to detail and thoroughness (ability to follow through with requests for information).
3. Ability to assess customer needs, understand causes and ramifications, and determine appropriate course of action.

Compensation

The current range for this non-exempt role based out of Aliso Viejo, CA is $55,000/yr. to $64,000/yr. The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.

This role may also be eligible to participate in a discretionary annual incentive program, subject to the rules governing the program, whereby an award, if any, depends on various factors, including, without limitation, individual and organizational performance.

Health and Wellness:

1. Medical, dental, vision
2. Annual employer HSA (Health Savings Account) funding for eligible employees who elect an HSA medical plan
3. STD, LTD, Basic Life AD&D coverage
4. 401k + employer matching
5. Vacation and Sick Time
6. 2 Volunteer Days off per year
7. Emergency evacuation time off
8. 11 paid company holidays
9. 1 Floating holiday to celebrate your birthday or important religious/holiday to you
10. Quarterly product allowance to use towards your favorite Metagenics products!
11. Product discount
12. Peer to peer recognition programs & more!

A minimum of three workdays per week (Tuesday, Wednesday, Thursday) are to be conducted at the Aliso Viejo office (25 Enterprise Ste 200, Aliso Viejo, CA 92656).

Learn more about how we help patient live happier and healthier lives here: Metagenics Movement

Metagenics, and its companies are committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status with respect to recruitment, hiring, promotion and other terms and conditions of employment. Metagenics takes affirmative action in support of this policy to employ and advance in employment individuals who are minorities, women, disabled, and veterans.

Click here for Metagenics’ California Data Privacy Act Disclosure

#LI-POST

IND123