People & Culture Admin & OD Coordinator

THE DUKE OF EDINBURGH'S AWARD; United States; Remote; USD 27,000 - 38,000; Part time

Benefits offered by this job

Generous pension

Employee assistance

Healthcare plan

Volunteer leave

25 days holiday

Bank holidays

Additional leave

Discount website

Death in service 4x salary

Job summary

The Duke of Edinburgh's Award is seeking a highly organised Business Support & Organisational Development Administrator to join the People & Culture Team in Reading. This role blends office administration, facilities coordination, organisational development support, and stakeholder management to keep the team and office running smoothly.

Part-time, 28 hours per week, Monday to Friday, with a requirement to work from the Reading office at least once a week; the role offers an opportunity to

Qualifications

• Strong administrative and organisational skills with the ability to manage a varied workload.
• Experience coordinating meetings, preparing agendas, and producing accurate minutes.
• Excellent diary and calendar management skills.
• Strong attention to detail and experience maintaining records, trackers, and filing systems.
• Excellent customer service and stakeholder management skills.
• Experience arranging travel, accommodation, venues, and catering.
• Ability to handle confidential information with professionalism and discretion.
• Strong IT skills, including Microsoft Word, Excel, Outlook, Teams, and PowerPoint.
• Self-motivated, proactive, and able to work independently using initiative.

Responsibilities

• Coordinate and minute Health & Safety and Staff Consultation Forum meetings.
• Manage Display Screen Equipment (DSE) risk assessments.
• Coordinate desk and meeting room bookings across the Reading office.
• Process incoming post and cheques, liaising with Finance as required.
• Respond to and record enquiries in line with DofE policies and procedures.
• Coordinate annual PAT testing and maintain Health & Safety records.
• Manage stationery requests across the organisation.
• Act as the key contact for office access and desk booking systems.
• Coordinate training programmes, venue bookings, travel arrangements, accommodation, and logistics.
• Support the administration and maintenance of the Learning Management System (LMS).
• Assist with organising team meetings, workshops, and events.
• Coordinate hire car, hotel, and travel booking requests.
• Primary contact with Reading office landlord and external suppliers.
• Coordinate office access passes, cleaning arrangements, and facilities-related services.

Skills

Administrative skills

Meeting coordination

Diary management

Record keeping

Customer service

Travel arrangements

Confidentiality

Independent working

IT skills

Tools

Microsoft Word

Excel

Outlook

Teams

PowerPoint

Job description

The Duke of Edinburgh's Award is seeking a highly organised Business Support & Organisational Development Administrator to join the People & Culture Team in Reading. This role blends office administration, facilities coordination, organisational development support, and stakeholder management to keep the team and office running smoothly.

Part-time, 28 hours per week, Monday to Friday, with a requirement to work from the Reading office at least once a week; the role offers an opportunity to