People Administrator | North Tees and Hartlepool NHS Foundation Trust

North Tees & Hartlepool NHS Foundation Trust; Stockton (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

North Tees and Hartlepool NHS Foundation Trust is seeking a proactive People Administrator to support the People Directorate. You will act as the first point of contact for employees, providing HR guidance and administrative support to ensure smooth operations.

Key duties include handling routine queries about annual leave, sickness, maternity, and retirement; preparing case files; aiding meetings; processing reports; and assisting with system access and basic analytics.

Qualifications

• Clear and professional communication with colleagues and stakeholders.
• Strong organisational skills with meticulous record-keeping and governance awareness.
• Proficient in Microsoft Office tools (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Serve as first point of contact for employees, providing routine HR guidance.
• Prepare case files, print and distribute case packs, and arrange meetings.
• Take accurate notes at hearings and sickness/disciplinary meetings.
• Unlock employee smartcards and support clinical system access.
• Handle daily admin tasks: photocopying, filing, post, room bookings, basic reports/presentations.

Skills

Strong communication

Excellent organization

Microsoft Office proficiency

Tools

Microsoft Office

Job description

People Administrator | North Tees and Hartlepool NHS Foundation Trust

Company:

Are you an organised, detail-oriented professional with a passion for supporting others? We are looking for aPeople Administratorto join our busy People Directorate team.

In this role, you will act as the first point of contact for our employees, providing professional, routine HR advice and seamless administrative support to ensure the smooth, efficient running of our department.

This post may close early due to high volume of applications

What You Will Do:

The First Point of Contact:Respond to routine queries via telephone, email, or in person regarding annual leave, special leave, maternity leave, sickness, and retirement.

Case & Meeting Support:Assist the Workforce team by preparing case files, securely printing and distributing case packs, arranging meetings, and taking accurate notes at hearings and sickness/disciplinary meetings.

System Access:Provide crucial administration support for unlocking employee smartcards and facilitating clinical system access.

General Administration:Handle day-to-day office duties including photocopying, filing, processing post, making room bookings, and creating basic reports and presentations.

Main duties of the job

Who We Are Looking For:

A strong communicator with a professional, polite, and collaborative approach to customer service.

Highly organised with excellent record-keeping skills and a strict understanding of information governance.

Tech-savvy with a solid working knowledge of Microsoft Office products.Someone who can accurately balance routine daily administration while supporting wider People Directorate projects.

South Tees Hospitals NHS Foundation Trust and North Tees and Hartlepool NHS Foundation Trust have come together to form University Hospitals Tees. As a result, post holders may be required to work across sites within both organisations.

Across University Hospitals Tees, our ambition is to be the best place to work, ensuring we have the right staff in the right roles at the right time to deliver outstanding patient care and experience.

We are committed to supporting our staff through an inclusive and supportive working environment, offering health and wellbeing initiatives, staff benefits, and opportunities for personal and professional development.

We are committed to fostering an inclusive recruitment process and welcome applications from suitably qualified candidates, including those who first language is not English.

We support the 'Making Every Contact Count' approach to behaviour change in the promotion of health and wellbeing of individuals and communities.

Please see the full job description and person specification document(s) for main responsibilities of the role.

This advert closes on Sunday 15 Nov 2026