PEIMS Data Coordinator: Student Records & Reporting

Hill 35; San Marcos, Northern (CA, KY); Hybrid; USD 26,000 - 38,000; Full time

Job summary

Hill 35 is seeking a Full-Time PEIMS Specialist Assistant to support data collection and reporting for the Public Education Information Management System. The role involves maintaining student records, executing data entry, and ensuring PEIMS submission readiness with close supervision.

The candidate will handle PEIMS setups, run data edits and reports, verify demographic and attendance records, and assist campuses in correcting data discrepancies.

Qualifications

• High School Diploma or GED required; 3+ years on Windows-based computers preferred.
• Experience with PEIMS data collection and reporting preferred.
• Ability to maintain confidentiality and follow district policies.

Responsibilities

• Maintain student records and process requests for records and transcripts.
• Maintain PEIMS setups in SIS and monitor data input for TEA submission.
• Run edits, reports, and verification checks on PEIMS data.
• Verify student demographic, enrollment, attendance, scheduling, and program records for PEIMS submission.
• Assist campuses in correcting data discrepancies identified through PEIMS validation.
• Attend PEIMS/TSDS trainings and stay current on PEIMS standards.
• Train campus staff on TREx submissions.
• Create and maintain user accounts in SIS.
• Provide timely support to campus registrars, attendance clerks, counselors, and staff regarding PEIMS procedures.
• Maintain documentation supporting PEIMS submissions and district records retention requirements.
• Perform network printing for SIS outputs (attendance, transcripts, etc.).
• Use Word, Excel, email, and other applications including mail merges.
• Work in a team and communicate effectively.
• Ensure accuracy and confidentiality; comply with records requests.
• Regular attendance and reporting to work site.
• Perform other duties as assigned.

Skills

Organizational skills

Verbal & written communication

Self-motivation

Microsoft Word/Excel

Education

High School Diploma or GED

Tools

SIS (Student Information System)

PEIMS data processes

Job description

Hill 35 is seeking a Full-Time PEIMS Specialist Assistant to support data collection and reporting for the Public Education Information Management System. The role involves maintaining student records, executing data entry, and ensuring PEIMS submission readiness with close supervision.

The candidate will handle PEIMS setups, run data edits and reports, verify demographic and attendance records, and assist campuses in correcting data discrepancies.