PEIMS Data Coordinator: Student Records & Reporting

Hill 35; San Marcos (CA); Hybrid; USD 26,000 - 38,000; Full time

Job summary

Hill 35 is seeking a Full-Time PEIMS Specialist Assistant to support data collection and reporting for the Public Education Information Management System. The role involves maintaining student records, executing data entry, and ensuring PEIMS submission readiness with close supervision.

The candidate will handle PEIMS setups, run data edits and reports, verify demographic and attendance records, and assist campuses in correcting data discrepancies.

Qualifications

• High School Diploma or GED required; 3+ years on Windows-based computers preferred.
• Experience with PEIMS data collection and reporting preferred.
• Ability to maintain confidentiality and follow district policies.

Responsibilities

• Maintain student records and process requests for records and transcripts.
• Maintain PEIMS setups in SIS and monitor data input for TEA submission.
• Run edits, reports, and verification checks on PEIMS data.
• Verify student demographic, enrollment, attendance, scheduling, and program records for PEIMS submission.
• Assist campuses in correcting data discrepancies identified through PEIMS validation.
• Attend PEIMS/TSDS trainings and stay current on PEIMS standards.
• Train campus staff on TREx submissions.
• Create and maintain user accounts in SIS.
• Provide timely support to campus registrars, attendance clerks, counselors, and staff regarding PEIMS procedures.
• Maintain documentation supporting PEIMS submissions and district records retention requirements.
• Perform network printing for SIS outputs (attendance, transcripts, etc.).
• Use Word, Excel, email, and other applications including mail merges.
• Work in a team and communicate effectively.
• Ensure accuracy and confidentiality; comply with records requests.
• Regular attendance and reporting to work site.
• Perform other duties as assigned.

Skills

Organizational skills

Verbal & written communication

Self-motivation

Microsoft Word/Excel

Education

High School Diploma or GED

Tools

SIS (Student Information System)

PEIMS data processes

Job description

This listing comes from the careers page at San Marcos CISD and is checked nightly.

Full-Time From $23.25/hr Posted 37 days ago

This listing is no longer on the careers page at San Marcos CISD. It stays here for reference.

Job details

Pay From $23.25/hr

Job type Full-Time

Location District Wide

About the role

Assist the District PEIMS Specialist in coordinating the collection and reporting of district Public Education Information Management System (PEIMS) data. Maintain accurate student records for the District; under close supervision, perform data entry including attendance, and Public Education Information Management System (PEIMS) data.

Responsibilities

• Maintain student records and process requests for student cumulative records and transcripts, including processing new student records and requesting transcripts and records from other schools, in accordance with state and district requirements.
• Maintain all necessary PEIMS setups in the district Student Information System (SIS) to ensure accuracy and timeliness, monitoring campus and departmental input of PEIMS data on an ongoing basis for submission to TEA.
• Run edits, reports, and verification checks on data to ensure accuracy, and produce reports as needed by campus and district personnel from PEIMS data.
• Verify student demographic, enrollment, attendance, scheduling, and program participation records for completeness and accuracy prior to PEIMS submission.
• Assist campuses in researching and correcting data discrepancies identified through PEIMS validation reports.
• Responsible for Personal Identification Database (PID) reporting error percentage standards and PID Enrollment Tracking (PET) as described in the PEIMS Data Standards.
• Attend PEIMS/TSDS-related training and stay current on PEIMS-related information from the ESC and TEA, including updates to PEIMS Data Standards and the Student Attendance Accounting Handbook (SAAH).
• Train and monitor campus personnel on TREx submissions.
• Create and maintain user accounts in SIS.
• Provide timely customer service and technical assistance to campus registrars, attendance clerks, counselors, and administrative staff regarding student records and PEIMS procedures.
• Maintain organized documentation supporting PEIMS submissions and district records retention requirements.
• Perform network application printing services in the areas of student information, attendance, labels, transcripts, report cards, schedules, honor rolls, etc.
• Use software applications such as Word, Excel, electronic mail, and other system applications, including mail merges and file transfer protocols.
• Work in a team environment and demonstrate good oral and written communication skills.
• Perform detailed work with thoroughness and accuracy, checking and re-checking work as necessary.
• Comply with open records requests, district policy and procedure, and maintain confidentiality.
• Regular attendance; must be willing and able to report to assigned work site on a regular basis according to established work schedule.
• Perform other duties and responsibilities as assigned by the supervisor.

Education

High School Diploma or GED

At least three years of experience on Windows based computers preferred

At least three years of experience in student, financial, transportation, purchasing, inventory, or personnel systems preferred

Skills

Ability to organize people, meetings, and events, with effective organizational and interpersonal skills

Ability to communicate verbally and in writing with school administrators, teachers, students, parents, and vendors

Ability to work with minimal supervision

Proficient in word processing, file maintenance, and using a personal computer and software to develop spreadsheets and databases