Pediatrics Assistant Residency Coordinator

East Carolina University; Greenville (NC); On-site; USD 34,000 - 49,000; Full time

Job summary

East Carolina University in Greenville, NC seeks a Pediatrics Assistant Residency Coordinator to provide administrative and operational support for the Pediatric Residency Program. The role coordinates resident recruitment, interviews, applicant communications, and selection activities, and administers the Visiting Medical Student Program through VSLO.

The position reports to the Pediatric Residency Coordinator, collaborates with faculty, residents, GME, and staff, and handles payroll, travel,

Qualifications

• Minimum education is a high school diploma or equivalent.

Responsibilities

• Provides administrative and operational support for the Pediatric Residency Program (40%).
• Coordinates resident recruitment, interviews, applicant communications, and selection activities (40%).
• Administers the Pediatric Visiting Medical Student Program through VSLO (15%).
• Supports record management, website maintenance, events, communications, inventory, and special projects (5%).

Skills

Administrative experience

Education

High school diploma or equivalency

Job description

Position Details

• Job Title: Pediatrics Assistant Residency Coordinator
• Position Number: 400528
• Vacancy Open to: All Candidates
• Time-Limited: No
• Department Homepage: https://pediatrics.ecu.edu/residency/
• Advertising Department: PEDS--RESIDENCY
• Division: ECU Health/BSOM
• Classification Title: 10421 Administrative Support Associate
• Competency Level: 3 - Advanced
• Working Title: Pediatrics Assistant Residency Coordinator
• Number of Vacancies: 1
• Full Time Equivalent (FTE): 1.0
• Full Time or Part Time: Full Time
• Recruitment Range: $33,540 - $48,857
• Anticipated Hiring Range: $36,770 - $40,856
• Salary Grade Equivalency: NC03
• Work Schedule: Monday - Friday
• Work Hours: 8:00 a.m. - 5:00 p.m.
• Position Location (City): Greenville
• Job Category: Staff

Be a Pirate!

East Carolina University (ECU) is consistently ranked among the nation's top public universities for its commitment to research, innovation, social mobility, and public service. Classified as a R1 institution by the Carnegie Commission on Higher Education, ECU is among the top 5% of research universities in the United States, an elite designation reflecting the highest levels of research activity, funding, and doctoral output.

Founded in 1907, ECU is a public, four-year university located in Greenville, N.C., which is widely regarded as the cultural, educational, economic, and medical hub of eastern North Carolina. Through education, research, healthcare, community engagement, athletics, cultural enrichment, and service, ECU enhances the quality of life for its students, the state and communities around the world. It is a great place to work, teach, and learn.

ECU's commitment to impactful scholarship is further demonstrated through its repeated Carnegie Community Engagement Classification (2010, 2015, 2024), as well as its 2024 designation as a Carnegie Leadership for Public Purpose institution. These distinctions recognize the university's leadership in translating research into meaningful community partnerships and measurable societal benefits.

The university supports its workforce through a wide range of professional development opportunities designed to foster career growth and skill advancement. Eligible employees also benefit from a comprehensive benefits package that promotes a healthy work-life balance.

Primary Purpose of Organizational Unit

Academic Affairs, led by the Provost and Senior Vice Chancellor for Academic Affairs, comprises the university's colleges, schools and libraries, along with other academic support and administrative units. Academic Affairs works collaboratively to strengthen ECU's culture of academic excellence in line with our mission to be a national model for student success, public service and regional transformation.

The Brody School of Medicine at East Carolina University is composed of departments that function to increase the supply of primary care physicians to serve the state; improve the health and well‑being of the region; and train physicians who will meet the healthcare needs of the state. The ECU Brody School of Medicine is aligned with ECU Health as a clinically integrated academic healthcare organization. This integration allows the two organizations to provide efficient, effective and high‑quality care to eastern North Carolina residents. For more information, visit ECUHealth.org.

The Department of Pediatrics advances child health through comprehensive pediatric and subspecialty care, innovative clinical and basic science research, and excellence in academic medicine, improving outcomes for children and families across eastern North Carolina.

Primary Purpose of Position

This position provides administrative and operational support for the Pediatric Residency Program and assists with the coordination of educational activities, resident administration, accreditation processes, recruitment, and program operations. Reporting to the Pediatric Residency Coordinator, the position works closely with faculty, residents, Graduate Medical Education (GME), visiting learners, departmental leadership, and administrative staff to support the daily functions and long‑term success of the residency program. This position supports resident records management, MedHub administration, payroll processing, purchasing, travel coordination, conference tracking, committee support, meeting coordination, program communications, and compliance with GME, ACGME, university, and departmental requirements. It is responsible for coordinating all aspects of resident recruitment, serving as the primary liaison for applicants, faculty, and program leadership. The includes managing interview scheduling, applicant communications, evaluation processes, recruitment events, and ranking activities. This position supports the Pediatric Visiting Medical Student Program with application review, eligibility screening, elective placement coordination, onboarding, access management, student communications, and collaboration with institutional partners to support visiting student experiences.

Key Responsibilities

• Provides administrative and operational support for the Pediatric Residency Program (40%)
• Coordinates resident recruitment, interviews, applicant communications, and selection activities (40%)
• Administers the Pediatric Visiting Medical Student Program through VSLO (15%)
• Supports record management, website maintenance, events, communications, inventory, and special projects (5%)

Minimum Education, Knowledge, Skills, and Experience

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

License or Certification required by statute or regulation

None

Preferred Education, Knowledge, Skills, and Experience

Experience working in an administrative role

License or Certification required by the Department

None

Special Instructions to Applicant

• Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write 'see resume' on your application when completing the job duties section.
• If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
• Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
• Applicants must be currently authorized to work in the United States on a full‑time basis.
• Unless otherwise identified in the applicable job posting and consistent with University policy, the University will principally employ individuals who reside in the State of North Carolina to the greatest extent practicable. As such, most positions at East Carolina University require employees to live and work in North Carolina (or live within a reasonable daily commuting distance from their duty station) after hire. Candidates should be prepared to relocate within a reasonable, agreed‑upon time after an offer of employment has been made and accepted to meet this requirement.

Job Open Date

10/06/2026

Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed.

10/14/2026

Open Until Filled

No

Quick Link for Direct Access to Posting

https://ecu.peopleadmin.com/postings/97544

Alternate option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on budget, UNC salary administration, and/or candidate qualifications.

Nondiscrimination Statement

East Carolina University is committed to workforce success and cultivating a culture of care for our employees. ECU prohibits unlawful discrimination and harassment based on race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, and veteran status. All qualified applicants will receive consideration for employment without regard to their protected veteran status or disability.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the ADA Coordinator at [phone] (Voice/TTY) or [e-mail].

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.

Department for People Operations, Success, and Opportunity

If you experience any problems accessing the system or have questions about the application process, please contact the Department for People Operations, Success, and Opportunity at [phone] or toll free at 1-866-489-1740 or send an email to [e-mail]. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.